February 22, 2024 at 6:00 PM - Omaha Public Schools Board of Education and Educational Service Unit 19 Board Meeting
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A. OPS Board Of Education Information
Rationale:
Notice to visitors: If you wish to speak, please obtain a “Request to be Heard” form from the entry table and return the completed form to the table attendant or the Board of Education Director. The agenda will be kept current and available for public inspection in the office of the Secretary of the Board of Education at the Administrative Building during regular working hours. |
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B. Call to Order
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C. Pledge of Allegiance
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D. OPS Vision and Mission Statement
Rationale:
The Vision: Every Student. Every Day. Prepared for Success.
The Mission: To prepare all students for success in college, career, and life. |
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E. Roll Call
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E.1. Excused/Unexcused Absence
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F. School Spotlight
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The #OPSProud Spotlight celebrates teams from Bryan High and Marrs Middle for winning the 24th annual African American History Challenge hosted by 100 Black Men of Omaha.
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G. Board and Superintendent Communications
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G.1. Superintendent
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G.2. Board Members
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H. Public Comment and Recognition
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I. Consent Agenda
Rationale:
At this time, any Board member may request that any item in the consent agenda be removed from the consent agenda and be considered and voted on separately.
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I.1. Reading of Minutes
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I.1.a. Thursday, February 8, 2024 - Regular Meeting
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I.1.b. Tuesday, February 13, 2024 - Special Meeting
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I.2. Approval to Award Bid No. 24-021 to CDW Government LLC for Network Switches and Wireless Access Points from July 2024 through June 2025 ($2,015,963.29)
Rationale:
FUND: 1 General Fund
PROGRAM: 2510 Business Support Services DEPT: 7062510 Information Management Service SUPPLIER: 24091 CDW Government LLC POLICY: 7000, III, K., 7000, VII, A. AMOUNT: $2,015,963.29 Administration recommends that Bid No. 24-021 be awarded to CDW Government LLC to purchase network switches, wireless access points, and switch modules to update existing District Network equipment. The switches, which will be added to existing wireless controllers, are compatible with the District’s prime infrastructure, including identity services engine, and access points which provide network access for all staff and students for instruction, and communication. The term of the bid is for one year, ending on June 30, 2025. The bid award is subject to the completion of a contract. The District received two (2) bid responses. The bid response from Cambium Data was not timely received in the District’s email bid box by the deadline for submitting bids. The bid complies fully with E-rate competitive bidding rules for Funding Year 2024. The network infrastructure components are eligible for a Priority 2 E-rate projected discount of 85%, subject to E-rate Category II site budget caps. The total amount to be awarded to CDW Government LLC is $2,015,963.29, after the waiver by CDW Government LLC, post-bid opening, of the shipping charge in its bid. The total cost to the District after the projected 85% discount is $302,394.49.
Complete bid documentation is available in the office of District Operational Services.
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I.3. Approval to Award Bid No. 24-029 to TriMark Hockenbergs for Thirty-six (36) Mobile Heated Cabinets for Central Kitchens at Benson High School and Morton Middle Schools ($213,552.00)
Rationale:
FUND: 4005 Nutrition Services Fund
PROGRAM: 2510 Business Support Services DEPT: 7165000 Nutrition Services Admin. SUPPLIER: TriMark Hockenbergs POLICIES: 7000, III.C., 7000, VII.A. AMOUNT: $213,552.00 Administration recommends approval to award Bid No. 24-029 to TriMark Hockenbergs for thirty-six (36) Mobile Heated Cabinets, the low bidder. The Mobile Heated Cabinets will transport heated food throughout the District. This project will replace the existing equipment at Benson High School and Morton Middle School, which has reached the end of its service life. The District received nine bids. Technology International, Inc. is non-compliant for equipment not meeting specifications, plastic construction versus required Stainless Steel, also the heating unit only 529 watts versus required 1500 watts. Malor & Company is non-compliant for no specifications provided on alternate model, Conserv Flag Co. for no specifications provided on alternate model, and Edward Don Company for submitting multiple bid forms.
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I.4. Approval to Award Proposal No. P003-24 to First Wireless, Inc for Two-Way Digital Radios, Supporting Equipment, Service and Installation and Related Services for a District-Wide Upgrade to its Emergency Two-Way Radios and Equipment for all Schools and Building Needs in OPS ($6,550,871.00)
Rationale:
FUND: 1 & 175 General Fund reimbursed by COVID-19 Federal Funds
PROGRAM: 2150 School Safety DEPT: 7105700 School Safety PROJECT/GRANT: 499293 Digital Communications SUPPLIER: First Wireless, Inc POLICIES: 7000 Purchasing and Contracting Policies AMOUNT: $6,550,871.00 Administration recommends approval to Award Proposal No. P003-24 to First Wireless, Inc for two-way digital radios and supporting equipment, along with corresponding support, maintenance, installation, and related services for all schools and building needs in OPS. First Wireless, Inc was the only proposal received for this project. Student and Community Services followed the process outlined in policy 7000. A review committee interviewed First Wireless, Inc and agreed to recommend to the OPS School Board to proceed with approving this proposal to First Wireless, Inc, the responsible offeror whose proposal is most advantageous to the District with price and other factors considered. This project is funded from Fund 1 and reimbursement by COVID-19 Federal Grants.
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I.5. Approval to Award Proposal No. P012-24 to Mackin Educational Resources for Family Engagement Take Home Packs for the 2023-2024 School Year ($1,053,747.47)
Rationale:
FUND: 1 & 175 General Fund and Reimbursed by Covid Federal Grant
PROGRAM: 3201 Early Childhood Education DEPT: 7192010 Elementary Education Admin PROJECT: 499234 Early Literacy ESSERS III SUPPLIER: 12438 Mackin Educational Resources POLICY: 7000, III. K., 7000, VII.A AMOUNT: $1,053,747.47 Administration recommends the approval to Award Proposal No. P012-24 to Mackin Educational Resources to purchase take-home packs. RFP’s were solicited to purchase 14,991 Literacy Take Home Packs for Omaha Public School elementary students, grades PreK through 2nd. These take-home packs include four (4) quality books and creative and engaging educational activities. Materials are designed to enhance and grow literacy skills and provide a meaningful way for families to engage together. Each kit fits into the provided drawstring backpack. The District received eight (8) RFP responses. Mackin Educational Resources scored the highest rubric score by the review committee and is the lowest-priced compliant bidder. Carson Dellosa is non-compliant for submitting materials geared for student summer learning that will not be grade level appropriate for the grades they are packaged for. Scholastic Inc. is non-compliant for not including the required book reviewer, and Teacher Created Materials, Inc. is non-compliant for not meeting the required number of hands-on materials that are fun and engaging. The award is granted for the 2023-2024 and 2024-2025 school year. Mackin Educational Resources is the responsible offeror whose proposal is most advantageous to the District with price and other factors considered. This purchase is in alignment with Pillar 1 - Academic Recovery and Acceleration Support and will be reimbursed with Fund 175, Covid Federal Grants. The total amount awarded to Mackin Educational Resources is $1,053,747.47.
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I.6. Approval of Change Order No. 003 for Bid 23-008 South High School Capital Improvements – Add $20,000.00 Revised Total: $3,226,817.35
Rationale:
FUND: 1 & 175 General Fund reimbursed by COVID Federal Grants
PROGRAM: 2620 Maintenance School/District Buildings DEPT. ID: 7166600 Schoolhouse Planning SUPPLIER: Downs Electric, Inc. POLICIES: 7000, III. K., 7000, VII.D AMOUNT: $20,000.00 Pursuant to Policies 7000, IV. G., Administration and Jacobs, with the concurrence of the project architect/engineer, Beringer Ciaccio Dennell Mabrey (BCDM) Architects, recommend that the following change order agreement be submitted for approval: Project: Bid 23-008 South High School Architect/Engineer: Beringer Ciaccio Dennell Mabrey (BCDM) Architects. Contractor: Downs Electric, Inc. This work is funded utilizing Esser Funds under Pillar 3. Downs Electric is the responsible offeror whose proposal is most advantageous to the District with price and other factors included.
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I.7. Approval of Change Order No. 004 for the OPS – Board/Training Room Renovation by Downs Electric, Inc. (Add $32,276.25) Revised Total: $2,670,615.44
Rationale:
FUND: 31 Special Building Fund
PROGRAM: 2510 Business Support Services DEPT.: 7166600 Schoolhouse Planning SUPPLIER: Downs Electric, Inc. POLICIES: 7000, IV.C., 7000, IV.E., 7000, VII.A., 7000, VII.D. AMOUNT: $32,276.25 Administration recommends approval of change order No. 004 to the Board/Training Room Renovation Project awarded through Bid No. 23-081 for the renovation of the Training/Board room at the TAC building which the board approved on June 22, 2023:
Substantial completion of the project was achieved on December 31, 2023.
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I.8. Approval of Claims Report A - District Expenditure
Rationale:
The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds. Expenditures are presented to the Board for approval in the form of a Claims Report. Claims Report A is a listing of all District expenditures and are organized and presented to the Board by which fund the expenditure is being made from (e.g. General Fund, Bond Fund, etc.).
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I.9. Approval of Claims Report B - Expenditures from Various Student Activity Funds for which the Board Serves as Custodian
Rationale:
The Board of Education is required by State Statute 79-584 to approve all expenditures of funds for which the District serves as custodian. Expenditures are presented to the Board for approval in the form of a Claims Report. Claims Report B is a listing of expenditures from the various Student Activity Funds for which the Board serves as custodian.
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I.10. Approval of Claims Report C - Expenditures on behalf of Board Members or their Related Organizations
Rationale:
Board Members are prohibited by Nebraska law from voting on items which may personally benefit them. Expenditures which may personally benefit individual Board Members are presented to the Board for approval in the form of a separate Claims Report in order to permit those Board Members to abstain from voting on items which may personally benefit them. The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds. Claims Report C is a listing of expenditures that may relate to individual Board Members or Organizations that employ them.
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I.11. Approval of Claims Report D - Payroll Expenditures
Rationale:
The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds. Payroll expenditures are presented to the Board for ratification in the form of a Claims Report. Claims Report D is a summary of payrolls processed and is presented by payroll and pay date.
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I.12. Approval of Claims Report E - Payroll Estimated Expenditures
Rationale:
The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds. Payroll expenditures are presented to the Board for ratification in the form of a Claims Report. Claims Report E is an estimation of payrolls to be processed prior to the next Board meeting and is presented by payroll and pay date. Board authorization is requested for amounts not to exceed the totals in the Claims Report.
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I.13. Approval of Educational Service Unit No. 19 Claims - Expenditures to be Paid from Education Service Unit's Funds
Rationale:
The Board of Education serves as the Board of Educational Service Unit 19. The Board of Educational Service Unit 19 is required to approve all expenditures of District funds as well as funds for which the District serves as custodian. Expenditures are presented to the Board for approval in the form of a Claims Report. Educational Service Unit No. 19 Claims Report is a listing of all expenditures to be paid from the Education Service Unit's funds.
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I.14. Approval of Omaha School Employees Retirement System Claims - Expenditures to be paid from the OSERS's Funds
Rationale:
In keeping with the provisions of Nebraska Revised Statute section 79-981, the Board of Education is responsible for the transaction of OSERS’ business, including approval of expenditures of OSERS’ funds. The Administration recommends approval of the attached claims to be paid from OSERS’ funds.
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I.15. Committee on Claims Audit Approval 2/22/2024
Rationale:
State Statue 79-584 requires the Secretary to the Board of Education to audit all accounts of the Class V school district and to submit that audit to the Board of Education Audit Committee for review and approval. The objective of the audit is to obtain and review sufficient claim documentation to determine the risk of material misstatement. The audit methodology is set forth on the Claims Audit Report.
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I.16. Approval of a Consulting Services Agreement with The Leadership Academy for Professional Services from July 2024 through June 2025 ($180,000.00)
Rationale:
Pursuant to Policy 7000, V.D. for professional services, Administration recommends approval of the consulting agreement for the Bilingual Practitioners Pre-Service Leadership Project Grant with The Leadership Academy. Consultants will finalize implementation of a leadership development program for bilingual, certified staff to develop future bilingual leaders for Omaha Public Schools. The third cadre of up to 20 future bilingual leaders will be conducted from July 2024 through June 2025 as described in Exhibit A of the Phase 1 Board Document Contract and Scope of Work), 3.0 Program Delivery - Cohort 3 (July 2024 - June 2025). The cost for the services is $180,000.00 and will be paid by a grant from the Sherwood Foundation.
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I.17. Approval of a Contract with MMC Mechanical Contractors, lnc. for Bid No. 24-007 OPS Minne Lusa & Spring Lake Cooling Tower Replacement Project, Summer of 2024 ($390,258.00)
Rationale:
FUND: 1 & 175 General Fund and COVID Federal Grants
PROGRAM: 2610 Maintenance School/District Buildings DEPT. ID: 7166600 Schoolhouse Planning PROJECT: 499294 Minne Lusa and Spring Lake Chillers VENDOR: MMC Mechanical Contractors, Inc. POLICY: 7000, IV. C. AMOUNT: $390,258.00 Administration recommends approval of the attached contract with MMC Mechanical Contractors, Inc., the low bidder for Bid No. 24-007, OPS Minne Lusa & Spring Lake Cooling Tower Replacement Project. This purchase is in alignment with Pillar 3-Infrastructure for the Future. MMC Mechanical Contractors, Inc. is the responsible offeror whose proposal is most advantageous to the District with price and other factors considered. The Board of Education approved the award of Bid No.24-007 to MMC Mechanical Contractors Inc. on January 22, 2024. This contract includes the replacement of two existing cooling towers that have reached the end of their service life and need replacement before the next school year. This project is scheduled to be completed in July 2024. The price of this contract is $390,258.00. This project will be reimbursed with Fund 175 COVID Federal Grants.
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I.18. Approval of Proposed Staffing Adjustments
Rationale:
Policy 4001 and 4035 require that the election of employees shall be by action of the Board of Education upon recommendation of the Superintendent or designee. Additionally, Policy 4008 requires that the Chief Human Resources Officer process all retirements, resignations, cancellations, contract amendments and terminations of employment making a recommendation for appropriate action to the Superintendent and Board of Education. Therefore, the District recommends the approval of the attached Staffing Adjustments.
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I.19. Approval to Purchase One Hundred (100) Otoscopes Diagnostic Sets from Henry Schein Inc. for all District Schools and Alternate School Sites ($33,990.00)
Rationale:
FUND: 1 & 175 General Fund and COVID Federal Grants
PROGRAM: 2130 Health Services DEPT ID: 7105500 Health Services SUPPLIER: Henry Schein Inc. PROJECT: 499250 Student Well Being POLICIES: 7000, III.D, 7000, VII.A AMOUNT: $33,990.00 Administration recommends the purchase of one hundred (100) Otoscopes Diagnostic Sets for all elementary schools, all secondary schools, ESL Teen Literacy/Independent Study, Omaha Virtual School, Integrated Learning Program, Secondary Success Program, JP Lord, Accelere, Blackburn, Career Center, Parrish, Transition North, Transition South, and Head Start. This is part of our Well-Being of Students and Staff initiative under Pillar II using ESSER funds. These Otoscopes are needed to supplement the five units already purchased for the District after Board approval of Bid No. 22-085 for Medical Supplies on August 15, 2022. These additional Otoscopes will be used by each school to examine the student’s ears prior to sending a hearing referral when a student fails the state-mandated hearing screening in compliance with the Nebraska state mandate, Title 173, Chapter 7, Nebraska Revised Statue 79-249. The scope allows nurses to visualize the tympanic membrane (ear drum) to determine the severity of the complaint and advocate for the child's needs. Each Otoscope Diagnostic Set includes a Throat Illuminator, one (1) AA-Battery Handle, one (1) Soft Storage Case, and two (2) Alkaline AA Batteries. The approved bid included terms that pricing be held until the end of the bid extension, July 31, 2024, on purchasing additional units. The total additional purchase is $33,990.00 and will be reimbursed with Fund 175, COVID Federal Grants.
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I.20. Approval of Settlement Agreement between the District and Cynthia (Last Name Redacted) and Patricio (Last Name Redacted), on Behalf of Themselves and as Parents and Next Friends of their Minor Child
Rationale:
The Administration recommends approval of the attached Settlement Agreement which was negotiated by the parties. The Agreement is between the mother, the father, the parents on behalf of the student, and the District, arising from an incident which occurred on March 25, 2022 when the student's hand was injured by a hammer which a teacher was using. The settlement is in the amount of $75,000. As part of the Agreement, the District is released from all claims. The Agreement has been approved by the County Court of Douglas County.
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I.21. Grant Fund Budget Awards
Rationale:
It is recommended that the grant fund budget be amended to include the receipts and expenditures of the attached grant awards.
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I.22. Preapproval of Estimated 2024 Spring Sports Season Officials' Costs
Rationale:
The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds. Preapproval is requested for the estimated 2024 spring sports season officials' pay. Payments to officials will be processed on a weekly basis during the season as pay requests are submitted to Accounts Payable. The total amount of approval requested is $149,960 and total payments will not exceed this amount without additional Board of Education approval.
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I.23. Rejection of Bid Submitted for Bid P006-24 Online IEP Data Tracking Platform and/or Diagnostic Tool (Grades K-12)
Rationale:
Pursuant to Policy 7000, III.K., Administration recommends the Board reject all bids submitted for Bid No. P0006-24, Online IEP Data Tracking Platform and/or Diagnostic Tool for grades K-12. The proposed rejection by the District is based upon receipt of one, non-compliant bid. The one bid received was non-compliant due to the bidder's product missing some necessary components. Special Education will rebid the Online IEP Data Tracking Platform and/or diagnostic Tool for grades K-12.
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J. Discussion and/or Action Items
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J.1. Information Item(s)
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J.1.a. Bid No. 24-027 Student Transportation Services Presentation
Rationale:
Transportation Presentation
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J.2. Action Item(s)
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J.2.a. Approval to Award Bid No. 24-027 to Zum Services, Inc. for Student Transportation Services for the 2024-2025, 2025-2026, and 2026-2027 School Years (Estimated first-year cost is $18,685,370.00)
Rationale:
FUND: 1 General Fund
PROGRAM: 2750 Transportation-Other DEPT: 7162800 Transportation SUPPLIER: Zum Services, Inc. POLICY: 7000, III., D. AMOUNT: *$18,685,370.00 *Based on current routes, the estimated cost for the first year will be $18,685,370.00. Administration recommends the award of Bid No. 24-027 to Zum Services, Inc. to provide student transportation services to eligible District students during the academic school year. The service contract is for three years with options for two one-year term extensions. The contractor will provide services that include but are not limited to basic transportation services for approximately 170 home-to-school routes. In addition, the contractor may be requested to provide athletic/activity events, field trips, and summer school on an as-needed basis. The basic Service sheet is attached. The District received three bids for this service. A matrix was used to evaluate basic service rates for the first three years, bidder experience, and vendor reference feedback, in addition to several other factors. Additionally, a selection committee comprised of District Administration, Board Members, and building staff reviewed the details of each proposal as a part of the evaluation process. Both the matrix and the selection committee’s review identified Zum Services, Inc. as the lowest and most qualified proposal that meets specifications. Basic Service Rate for Regular School Year for 140-200 buses
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J.2.b. Approval of the Report of the Legislative Committee Including Recommended Legislative Positions
Rationale:
The Legislative Committee, in keeping with the provisions of Policy 8150, recommends approval of its findings and recommendations as set forth in the attached summary of bills introduced before the Nebraska Legislature. The summary has been prepared with the assistance of Kissel Kohout ES Associates and generally includes legislation which may affect the District. The Committee continuously monitors legislative activity and may, from time to time, recommend that the Board take or update a position on a particular bill, resolution or amendment. Committee recommendations typically include one of the following: Support, Oppose, or Monitor with Research. In the absence of one of those recommendations, the Committee is recommending that the District take no position. Given the fluid nature of the legislature, the Committee may need to present new bills, resolutions or amendments, including some that may not have appeared on the bill summary, to the Board for consideration. In addition to the bill summary, the Committee, on occasion, recommends Board approval of position statements to guide the Board President and/or Superintendent when dealing with legislative debate on issues particular concern to the District that arise between Board Meetings. The Committee is recommending that the Board adopt the following new positions with this report:
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K. Receipt of Reports
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L. Request for Closed Session
Rationale:
The Omaha Board of Education is authorized by state statute to hold closed sessions. Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.
Explanation
At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law. That the Board hold a closed session: 1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law. 2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law. |
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M. Adjournment
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