June 3, 2024 at 6:00 PM - Omaha Public Schools Board of Education and Educational Service Unit 19 Board Meeting

Rationale: 

Notice to visitors: If you wish to speak, please obtain a “Request to be Heard” form from the entry table and return the completed form to the table attendant or the Board of Education Director.

The agenda will be kept current and available for public inspection in the office of the Secretary of the Board of Education at the Administrative Building during regular working hours. 

Board members may request specific agenda item(s) be moved to a different place on the agenda.  Please attend the entire meeting to ensure you hear discussion on a particular agenda item.

Pursuant to Section 84-1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in the Board meeting room on the north wall.

Agenda items are subject to reordering at discretion of the board president, please attend the entire meeting to ensure you're able to hear any discussion. If you would like to rehear any discussion, please listen to our podcast located on the District Web Page, district.ops.org.

Rationale:  The Vision:  Every Student.  Every Day.  Prepared for Success.

The Mission:  To prepare all students for success in college, career, and life.

Rationale:  The Treasurer's Report for April 2024 is attached for review

Rationale:  At this time, any Board member may request that any item in the consent agenda be removed from the consent agenda and be considered and voted on separately. 

Rationale:  FUND:     5191 ESU 19 Staff Development
PROGRAM:  2251 Staff Development
DEPT:     7043300 Staff Development Dept               
SUPPLIER: ESU 19
AMOUNT:   $21,156.00

The 2024-2025 Master Services Agreement with the Educational Service Unit Coordinating Council allows Educational Service Unit No. 19 to participate in statewide core service initiatives pursuant to Rule 84. Through our participation, we are able to take advantage of products and services at a cost savings because of statewide buying power.  This agreement is renewed annually. This item is in alignment with Statutory Reference Neb. Rev. Stat. §§ 13-807.

Rationale:  FUND:     01 General Fund
PROGRAM:  2510 Business Support Services
DEPT:     7166600 Schoolhouse Planning              
SUPPLIER: Kelly’s Carpet Omaha
POLICY:   7000, IV., C
AMOUNT:   $156,298.00

Administration recommends approval to Award Bid No. 24-016 and contract to Kelly’s Carpet Omaha to purchase and install carpet and floor tile at the Teacher Administrative Center. This project will replace the carpet past its useful life on the fifth, fourth, and second corridors, new carpet, and wall base. This project will also remove the carpet that is past its useful life on the stairs and landings of the two main stairwells and replace it with rubber stair treads and rubber landing tiles, creating a safer environment.
 
The total price of the contract is $156,298.00.


Bids received were:

Vendor	Base Bid
Commercial Flooring Systems	$192,950.00
Floors Inc.	$166,970.00
*Kelly’s Carpet Omaha	*$156,298.00
Workspace Flooring	$172,975.00

Rationale:  FUND: 4070    Depreciation Reserve Fund
PROGRAM: 2510     Business Support Services
DEPT: 7062100  Accounting & Finance Office
SUPPLIER: Riekes Equipment
POLICY: 7000, Article VII, Section III., D
AMOUNT: $39,498.20

Administration recommends approval to award Bid No.24-023 to Riekes Equipment Company for the purchase of a Three-wheel Truck.  The equipment will be assigned to the Distribution Warehouse and added to their equipment inventory.  A three-wheel truck is a forklift that will be used to move items throughout Distribution and Supply and place items on higher shelves.  Riekes Equipment Company meets bid specifications, attended the Pre-Bid Mandatory Meeting held on April 10, 2024, and completed the bid submission package properly. Octane Forklifts, Inc. did not attend the pre-bid meeting, and MH Equipment did not use the District bid documents to submit the proposal and did not sign the proposal document they used to submit for their unit; therefore, they are both non-compliant.
 

Three Wheel Truck	Riekes Equipment Company	Octane Forklifts, Inc.	MH Equipment
One (1)	$39,498.20	$36,841.00 NC	$38,823.80 NC

Rationale:  FUND: 4070    Depreciation Reserve Fund
PROGRAM: 2510     Business Support Services
DEPT: 7062100  Accounting & Finance Office
SUPPLIER: AKRS Equipment Solutions
POLICY: 7000, Article VII, Section III D
AMOUNT: $277,013.40

Administration recommends approval to award Bid No.: 24-044 to AKRS Equipment Solutions for the purchase of Commercial Mowers and Related Equipment which is six (6) 72" tractors with mower decks and six (6) 60" blades for mowers.  The equipment will be assigned to Bryan High, South High, Burke High, Buffet Middle, Blackburn, and Ashland Park Elementary as part of the small engine replacement plan.  AKRS Equipment Solutions meets bid specifications and was the lowest bid.
 

Commercial Mowers & related equipment	AKRS Equipment Solutions		Van Wall Equipment
	Unit	Total for 6	Unit	Total for 6
(6) Tractor w/ 72" front mower deck	$44,119.90	$264,719.40	$45,218.75	$271,312.50
(6) 60" blade for mowers	$2,049.00	$12,294.00	$2,861.63	$17,169.78
Final Total		$277,013.40		$288,482.28

Rationale:  FUND: 01 General Fund
PROGRAM:  2510 Business Support Services
DEPT:  7166600 Schoolhouse Planning              
SUPPLIER: Kelly’s Carpet Omaha
POLICY: 7000, IV., C
AMOUNT: $129,431.00

Administration recommends approval to Award Bid No. 24-051 and contract to Kelly’s Carpet Omaha to purchase and install carpet and floor tile at Beals Elementary. This project will replace flooring in all classrooms, common learning spaces, administrative and health offices, which have reached the end of their service life. The project does not include the replacement of specialty and hard surfaces such as flooring in the gym, storage rooms, restrooms, stairwells, and corridors, which are still maintainable.
 
The total price of the contract is $129,431.00.


Bids received were:

Vendor	Base Bid
Commercial Flooring Systems	$134,325.00
Floors Inc.	$136,830.00
*Kelly’s Carpet Omaha	*$129,431.00
Workspace Flooring	$148,483.00

Rationale:  FUND: 1 & 175, General Fund reimbursed by COVID Federal Grants
PROGRAM: 1100, Regular Instruction
DEPT: 7192010, Elementary Education Administration; 7193010, Secondary Education Administration
PROJECT: 499253, ESSER III
SUPPLIER: Davis Publications
POLICIES: 7000, III. K, 7000, VII.A., 6121
AMOUNT: $2,017,108.60

FUND: 1, General
PROGRAM: 1100, Regular Instruction
DEPT: 7192010, Elementary Education Administration; 7193010, Secondary Education Administration
SUPPLIER: Davis Publications
POLICIES: 7000, III. K, 7000, VII.A., 6121
AMOUNT: $270,636.76

Administration recommends approval of the attached agreement to purchase materials and resources to support its K-12 Visual Art curriculum.    The District systematically reviewed its K-12 Visual Arts materials and resources.  As part of that process, the District issued Request for Proposal P004-24 for K-12 Visual Art.  Following the initial review of submissions, multiple resources and related materials were selected for field-testing.  Utilizing guidance and rubrics, high-quality instructional materials were selected based on analysis of K-12 Visual Arts Standards, teacher reviews, field-testing, bias reviews, cost range, usability, student experience, assessment, rigor, and community reviews in keeping with the provisions of Policy 6121.  The attached recommendation was the responsible offeror whose proposal is most advantageous to the district with price and other factors considered.  The total awarded price is $2,287,745.36. This project is funded under Pillar I of the approved ESSERS plan. General Fund 1 will be used and reimbursed from Fund 175 COVID Federal Grants. With the expectation that ESSERS funding concludes on September 30, 2024, all professional learning after that date will be supported through general funds.

 

Rationale:  FUND: 1 & 175 General Fund and COVID Federal Grants
PROGRAM: 1100, Regular Instruction
DEPT ID: 7193010, Secondary Education Administration
SUPPLIER: Atlantis Educational Services, Inc.
PROJECT: 499232, ESSERS III
POLICIES: 7000, III.K, 7000, VII.A
AMOUNT: $324,400

FUND: 1 General
PROGRAM: 1100, Regular Instruction
DEPT ID: 3301128, Benson HS Science Dept.
                3641128, Bryan HS Science Dept.
                3631128, Buena Vista HS Science Dept.
                3611128, Burke HS Science Dept.
                3311128, Central HS Science Dept.
                3321128, North HS Science Dept.
                3361128, Northwest HS Science Dept.
                3331128, South HS Science Dept.
                3691128Westview HS Science Dept.
SUPPLIER: Atlantis Educational Services, Inc.
POLICIES: 7000, III.K, 7000, VII.A
AMOUNT: $119,800

Administration recommends approval to award Bid P011-24 to Atlantis Educational Services Inc. for fifty (50) water rocket engine test units (B.E.T.A. 2.1), online repository, support, and maintenance agreement, which will be used in the District’s thirteen (13) Middle School Science rooms and nine (9) High School Science labs.  This purchase is part of the District's Academic Recovery and Acceleration Support initiative under Pillar I, using ESSER funds.

The District received one proposal. The price of the B.E.T.A. 2.1 is $4,249.00 per unit and includes initial training and orientation for a total of $212,450.00.   The price of cloud repository access for unlimited experiments and data analysis is $1,640.00 per unit for a total of $82,000.00. The price of the 5-year service plan, which includes two annual maintenance visits as well as onsite and online training, is $2,995.00 per unit for a total of $149,750.00.   These water rocket engine testing units will be used for the Physical Science courses in secondary schools.  Atlantis Educational Services Inc. is the responsible offeror whose proposal is most advantageous to the District.

The bid will hold pricing for one (1) year during the initial year of the agreement term at the set price on the purchase of additional units.  The total amount of this purchase is $444,200.00 for the 2024-2025 school year and is partially funded under Pillar I of the approved ESSERS plan. General Fund 1 will be used and reimbursed from Fund 175 COVID Federal Grants. With the expectation that ESSERS funding concludes on September 30, 2024, all service plans after that date will be supported through general funds.
 

Rationale:  FUND: 1 & 175, General Fund reimbursed by Covid Federal Grants
PROGRAM: 1100, Regular Instruction
DEPT: 7193010, Secondary Education Administration
PROJECT: 499253 - ESSERS III
SUPPLIER: Savvas
SUPPLIER: Houghton Mifflin Harcourt
POLICIES: 7000, III. K, 7000, VII.A., 6121
AMOUNT: $4,631,419.21

FUND: 1, General Fund
PROGRAM: 1100, Regular Instruction
DEPT: 7193010, Secondary Education Administration
SUPPLIER: Savvas
SUPPLIER: Houghton Mifflin Harcourt
POLICIES: 7000, III. K, 7000, VII.A., 6121
AMOUNT: $789,319.88

Administration recommends approval of the attached corrected agreement with HMH and the corrected purchase amount with Savvas to purchase materials and resources which will support its Secondary Reading Intervention curriculum.  At the May 20, 2024 Board of Education meeting, the Board approved an award of $4,252,911.58 to HMH. However, the previous contract quotes did not contain the correct ISBN numbers or quantity of books. Therefore, Administration requests approval of the attached corrected agreement with HMH for a total of $4,618,595.08. In addition, at the May 20, 2024 Board of Education meeting, the Board approved an expenditure of $811,567.62 to Savvas for materials and resources. However, the corrected purchase price is $802,144.01, so Administration recommends that the Board approve the corrected price of $802,144.01 to Savvas.
 
This project is funded under Pillar I of the approved ESSERS plan. General Fund 1 will be used and reimbursed from Fund 175 COVID Federal Grants. With the expectation that ESSERS funding concludes on September 30, 2024, all professional learning after that date will be supported through general funds.

 

Rationale:  FUND:     1 & 175 General Fund reimbursed by COVID Federal Grants
PROGRAM:  2620 Maintenance School/District Buildings
DEPT. ID: 7166600 Schoolhouse Planning         
SUPPLIER: The Waldinger Corporation
POLICIES: 7000, III. K., 7000, VII.D
AMOUNT:   $170,259.00

Pursuant to Policies 7000, IV. G., Administration and Jacobs with the concurrence of the project architect/engineer, The Schemmer Associates, Inc., recommend that the following change order agreement be submitted for approval:

Project: Bid 23-046 OPS Multiple Sites HVAC Controls Modernization (approved by the Board of Education on Oct 16, 2023) 
Architect/Engineer: The Schemmer Associates, Inc.
Contractor: The Waldinger Corporation

This work is funded utilizing Esser Funds under Pillar 3. The Waldinger Corporation is the responsible offeror whose proposal is most advantageous to the District with price and other factors included.

RFP#	Type	Description	Type	Amount
PCO 001	Mech.	Replacement of existing heat pumps at Prairie Wind Elementary, Dundee Elementary, and Central Park Elementary, that were identified to be defective and no longer functioning during the course of the project. This replacement will improve overall conditions in the school and is required to effectively implement new HVAC controls modernization.	Add	$101,456.00
PCO 002	Mech.	The addition and installation of three new fan coil air conditioning units and associated ductwork and dampers and digital controls at Pawnee Elementary’s IDF room and resource room.	Add	$68,803.00

 

Total Amount of Change Order No. 002 - Add	$170,259.00
Original Contract Amount	$7,895,820.00
Previously Approved Changes	($184,94.00)
Change Order No. 002 - Add	$170,259.00
Total Revised Contract Amount	$7,881,130.00
Amount Paid to Date	$5,094,376.48
Amount Remaining	$2,786,753.52

Rationale:  FUND:  1 & 175 General Fund reimbursed by COVID Federal Grants
PROGRAM:   2620 Maintenance School/District Buildings
DEPT.:  7166600 Schoolhouse Planning 
SUPPLIER: Prairie Mechanical Corporation
POLICIES: 7000, IV.C., 7000, IV.E., 7000, VII.A., 7000, VII.D.
AMOUNT: $0.00

Pursuant to Policies 7000, IV. G., Administration recommends approval of change order No. 001 to the Ashland Park-Robbins Elementary School and Field Club Elementary School Chiller Installation Project - Bid No. P005-23 which was approved by the Board on March 6, 2023:
 

PCO	Type	Description	Type	Amount
PR-2	Admin	Change to completion date due to supply chain issues causing delay in installation.	Add	$0.00

The proposed changes will add 165 days beyond the scheduled final completion, which is April 30, 2024.  The new final completion date of the project will be October 15, 2024. 

Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Claims Report A is a listing of all District expenditures and are organized and presented to the Board by which fund the expenditure is being made from (e.g. General Fund, Bond Fund, etc.).

Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of funds for which the District serves as custodian.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Claims Report B is a listing of expenditures from the various Student Activity Funds for which the Board serves as custodian.

Rationale:  Board Members are prohibited by Nebraska law from voting on items which may personally benefit them.  Expenditures which may personally benefit individual Board Members are presented to the Board for approval in the form of a separate Claims Report in order to permit those Board Members to abstain from voting on items which may personally benefit them.  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Claims Report C is a listing of expenditures that may relate to individual Board Members or Organizations that employ them.

Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Payroll expenditures are presented to the Board for ratification in the form of a Claims Report.  Claims Report D is a summary of payrolls processed and is presented by payroll and pay date.

Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Payroll expenditures are presented to the Board for ratification in the form of a Claims Report.  Claims Report E is an estimation of payrolls to be processed prior to the next Board meeting and is presented by payroll and pay date.  Board authorization is requested for amounts not to exceed the totals in the Claims Report.

Rationale:  The Board of Education serves as the Board of Educational Service Unit 19.  The Board of Educational Service Unit 19 is required to approve all expenditures of District funds as well as funds for which the District serves as custodian.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Educational Service Unit No. 19 Claims Report is a listing of all expenditures to be paid from the Education Service Unit's funds.

Rationale:  In keeping with the provisions of Nebraska Revised Statute section 79-981, the Board of Education is responsible for the transaction of OSERS’ business, including approval of expenditures of OSERS’ funds.   The Administration recommends approval of the attached claims to be paid from OSERS’ funds.

Rationale:  State Statue 79-584 requires the Secretary to the Board of Education to audit all accounts of the Class V school district and to submit that audit to the Board of Education Audit Committee for review and approval.   The objective of the audit is to obtain and review sufficient claim documentation to determine the risk of material misstatement.   The audit methodology is set forth on the Claims Audit Report.

Rationale:  FUND:  4582 Print & Publications Fund
PROGRAM:2510 Business Support Services
DEPARTMENT: 7062600 Print & Publications
SUPPLIER: 2584 Ricoh USA, Inc
POLICIES: 7000 III.K                         
AMOUNT: $126,938.61

Administration recommends approval of a contract for Bid No. 23-036 to Ricoh USA, Inc. for the Digital Cutting System, which was approved by the Board of Education on October 02, 2023.  This machine provides the District with a variety of cutting tools to create custom shapes, stickers, and signage, as well as to set braille and produce ADA compliance signage using Print & Publications Storefront, removing the need to contract out this work to a third-party vendor.  This will increase response time to student needs and reduce signage costs over time.  The braille is compliant with the State of Nebraska and Federal guidelines.  

Administration additionally recommends the Optional Service Contract & Extended Software and Licensing Option for $20,200.00 for one (1) year after the two (2) year warranty and extended Software and Licensing Options for three (3) consecutive years.
The total amount of this contract is $126,938.61.

Rationale:  Funding Source: Special Education
Account: 53130 Contracted Student Services
Funds: 1, 153   General Fund, Special Education - IDEA
Department: 7194010   Special Education Administration
Programs: 1214, 1215, 1234, 1235,1236, 1265, 1266, - Speech Therapy School Age, Speech Therapy Ages 3-5, Nonpublic Therapists, Nonpublic Teachers
Class: 000
Project: 461024, 461025 - IDEA Base/EP Grant
Policy: 7000 
Amount:  $3,556,960.00

Administration recommends approval of the attached annual Special Education Services contracts.  Every year, the Special Education Division, within Curriculum and Instruction Support, negotiates and renews contracts with outside agencies for special education services that are required under Rule 51 and Rule 52.  This is the first set of agency contracts going to the Board of Education for approval for the 2024-2025 school year and is part of the District's annual practice.  In keeping with the provisions in Policy 7000, contracts that may exceed $50,000 are being placed on the agenda for Board of Education approval. Attached you will find: a service provider rate sheet, contracts and a contract cost sheet for your review for contracts that exceed or may exceed $50,000. The contract rate sheet includes NDE approved rates for services that need to be purchased by Omaha Public Schools from outside agencies that will provide special education services to students ages birth-21. The contract cost sheet includes the agency, address, type of service the agency provides, the estimated number of students that receive services from that agency and 2024-2025 contract rate. The sheet includes an estimate of the total cost for special education services provided by contract agencies. The rates and contracts are budgeted for within the 2024-2025 school year. All providers will be approved by NDE to provide special education and related services. The total cost to the District for this group is estimated to be $3,556,960.00 and is an allowable reimbursable special education expenditure. 

Rationale:  SUPPLIER: American Alliance for Innovative Systems 
POLICY: 7000 III.K, VII.A. 
AMOUNT:  $129,100.00 
 
Administration recommends approval of the attached contract with American Alliance for Innovative Systems (AAIS) for professional learning supporting school improvement in consultation with Curriculum and Instruction Support.  This contract provides for multiple on-site training sessions for Central and Northwest High Schools during the 2024-2025 school year. AAIS will provide support for Professional Learning Community Support and professional development related to school improvement plans for the schools based on the area targeted by each school. Collaboration for planning has been inclusive of schools, the Department of Curriculum and Instruction Support, and the Department of Accountability and School Improvement. The total amount of this contract is $129,100.00 and will be paid for by the supported high schools.

Rationale:  FUND: 1 & 175, General Fund reimbursed by Covid Federal Grants 
PROGRAM: 1100, Regular Instruction 
DEPT:  7193010, Secondary Education  
PROJECT: 499253 - ESSERS III
SUPPLIER: Code HS 
POLICIES: 7000, III. K, 7000, VII.A., 6121 
AMOUNT: $1,779,950.00

FUND: 1, General Fund 
PROGRAM: 1100, Regular Instruction 
DEPT:  7193010, Secondary Education  
SUPPLIER: Code HS 
POLICIES: 7000, III. K, 7000, VII.A., 6121 
AMOUNT: $378,700

Administration recommends approval of the attached agreement with Code HS to purchase materials and resources to support its K-12 Computer Science and Technology curriculum.  At the May 20, 2024 Board of Education meeting, the Board approved an award of $2,158,650.00 to Code HS through the presented proposal summaries and Data Protection Agreement. However, the previous agenda item inadvertently failed to include the contract for the Board’s approval. Therefore, Administration requests approval of the attached agreement with Code HS for a total of $2,158,650.00.
 
This project is funded under Pillar I of the approved ESSERS plan. General Fund 1 will be used and reimbursed from Fund 175 COVID Federal Grants. With the expectation that ESSERS funding concludes on September 30, 2024, all professional learning after that date will be supported through general funds.

Rationale:  Pursuant to Policy 7000, IX, A, 1., Administration recommends approval of the a permanent water main easement located in Lot 2, Block 7 of Solomon’s Addition and in Lots 7-10, Block 1 Birkhauser and Blumer’s Subdivision, (Northeast Corner of Fontenelle Elementary School), containing approximately 0.0230 acres as set forth more fully in the attached.  The Metropolitan Utilities District of Omaha would provide compensation of $2.00 for this permanent easement.

Rationale:  Policy 4001 and 4035 require that the election of employees shall be by action of the Board of Education upon recommendation of the Superintendent or designee.  Additionally, Policy 4008 requires that the Chief Human Resources Officer process all retirements, resignations, cancellations, contract amendments and terminations of employment making a recommendation for appropriate action to the Superintendent and Board of Education.  Therefore, the District recommends the approval of the attached Staffing Adjustments.

Rationale:  FUND: 1 & 175 General Fund reimbursed by COVID Federal Grants
PROGRAM: 1100 Regular Instruction
DEPT: 7062560 Districtwide Technology
PROJECT: 499254 ESSERS III - Technology Tools
SUPPLIER: Apple Inc.
POLICIES: 7000, III. K.,7000, V. G.
AMOUNT: $3,371,685.00 
 
Administration recommends approval to purchase ten thousand one hundred ten (10,110) devices. This purchase will allow preschool students to have updated and dedicated iPads. It will also allow IMS to fulfill part of the IMS Deployment Plan by stocking carts at schools with spare iPads for use by students and staff. These devices are necessary as day-loaner devices to temporarily replace student 1:1 iPads. They will be housed in carts within school buildings, each school and several programs will receive the ipads based on size of school, and will be Wi-Fi enabled only, and will be distinguished through the use of a red iPad case. 

In keeping with the provision of policy 7000,?V. G., no bid was required for these purchases because Apple is the sole source provider. The purchase of these devices has a total cost of $3,371,685.00.

Rationale:  FUND: 7313 Security Deposit IMS
PROGRAM: 1100 Regular Instruction
DEPT: 7062800 Risk/Safety Management
SUPPLIER: Apple Inc.
POLICIES: 7000, III. K.,7000, V. G.
AMOUNT: $798,690.00

Administration recommends the purchase of a four-year Apple Care warranty for ten thousand one hundred ten (10,110) iPads for preschool students and general school use. The cost is $79.00 per device. Due to reimbursement rules, this item is not included in the other ESSRS-reimbursable iPad purchase purchases and will be funded from technology security deposit funds (Fund 7313). 
 
In keeping with the provision of policy 7000,V. G.,no bid was required for these purchases because Apple is the sole source provider. The total cost of this purchase is $798,690.00.

Rationale:  FUND: 4036 Workers Compensation Fund
PROGRAM: 2510 Business Support Services
DEPT. ID: 7043400 District Risk Management
SUPPLIER: Berkley Risk Administrators Company, LLC. (BRAC)
POLICY: 7000, III., L, 7000, V. H.
AMOUNT: $47,541.93

Administration recommends approval of the attached contract extension with Berkley Risk Administrators Company, LLC. (BRAC) for auto liability and general liability third-party administration (TPA) services.   BRAC has a long-standing tradition of providing third-party administrative services for the District's auto and general liability claims.  The Board approved the most recent extension in April 2021.  The proposed extension runs through April 30, 2025.  BRAC provides these services on a per-claim basis in addition to an annual $12,500.00 administrative fee and an annual fee of $7,500.00 for electronic reporting services.   The total cost of this extension depends upon the number of claims the District receives, but will not be less than $20,000.00. 

Rationale:  FUND: 1  General Fund
PROGRAM: 2620   Maintenace School/ District Building
DEPARTMENT:  7043400   District Rist Management
SUPPLIER:  First Insurance Group LLC
POLICY: 7000, VII., A
AMOUNT: $160,000.00

Administration recommends approval of the Second and Final Option, extending the agreement with First Insurance Group LLC (formerly Harry A Koch Co.) through December 2026. First Insurance Group LLC utilizes a risk management approach in providing the District consulting and insurance brokerage services in the areas of liability insurance and workers' compensation. The District entered into a contract with First Insurance Group LLC on December 2, 2019, and exercised the first optional two-year extension on Jan 5, 2023. This extension costs $80,000.00 per year, for a total expense of $160,000.00.

Rationale:  Pursuant to Policy 3090, Administration recommends approval of the sale of the attached lists of items which include vehicles and miscellaneous surplus items.  The sale will be held online by The Auction Mill L.L.C., public auction on June 9, 2024 through June 23, 2024. The District is selling the surplus items "AS IS" since they are no longer usable by the District.

The District will pay 10% of the gross proceeds of sale for any vehicles sold. The title transfer fee of $25.00 will be charged to the individual purchasing the vehicle. Auction Mill L.L.C., will receive 20% of the gross proceeds of the sale of miscellaneous surplus items.

The Administration further requests that the Board of Education authorize the Superintendent or his designee to sign all necessary transfer documents upon payment in full by the purchasers.

Rationale:  Policy 8120 stipulates the Board of Education shall cause policies and regulations to be revised as necessary.  Administration will provide recommended changes to the following policies:

2120 - Line of Authority
4040 - Social Media Policy
4045 - Expense Reimbursement (NEW)
8130 - Annual Organizational Meeting
8231 - Expense Reimbursement

Rationale:  This document provides the Board of Education with monthly Head Start information regarding attendance and enrollment, meal counts, in-kind amounts, health requirements, policy council minutes, delegate reports, and program information summaries to maintain a communication structure to support oversight responsibilities as stated in Head Start Performance Standard 1301.2.

Rationale:  The Omaha Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.