June 17, 2024 at 6:00 PM - Omaha Public Schools Board of Education and Educational Service Unit 19 Board Meeting

Rationale: 

Notice to visitors: If you wish to speak, please obtain a “Request to be Heard” form from the entry table and return the completed form to the table attendant or the Board of Education Director.

The agenda will be kept current and available for public inspection in the office of the Secretary of the Board of Education at the Administrative Building during regular working hours. 

Board members may request specific agenda item(s) be moved to a different place on the agenda.  Please attend the entire meeting to ensure you hear discussion on a particular agenda item.

Pursuant to Section 84-1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in the Board meeting room on the north wall.

Agenda items are subject to reordering at discretion of the board president, please attend the entire meeting to ensure you're able to hear any discussion. If you would like to rehear any discussion, please listen to our podcast located on the District Web Page, district.ops.org.

Rationale:  The Vision:  Every Student.  Every Day.  Prepared for Success.

The Mission:  To prepare all students for success in college, career, and life.

Rationale:  At this time, any Board member may request that any item in the consent agenda be removed from the consent agenda and be considered and voted on separately. 

Rationale: 
The Associate School Resource Officer (ASRO) agreement is for the 2024-2025 school year only. The agreement ends July 31, 2025. Omaha Police Department (OPD) ASRO's are currently assigned to secondary schools within Omaha Public Schools. ASRO's are retired/part-time OPD officers. Compensation for ASRO's reflects an hourly increase of $2 per hour. Increasing the current compensation rate of $38 from the 2023-2024 school year to $40 per hour for the 2024-2025 school year. There are up to ten (10) total ASRO's as a part of this agreement.  Schools that are currently assigned an ASRO are Beveridge, Lewis & Clark, Morton, Hale, Marrs, King Science, Buffett, Parrish, and ILP.  Anticipated invoices for this agreement for 2024-2025 is $470,400.00.

Rationale:  Recommendation for approval of the first amendment to the current agreement with the City of Bellevue for the 2022-2025 school years for the School Resource Officers(SRO) from the Bellevue Police Department. 

Rationale: 

Rationale:  FUND: 1 General
PROGRAM: 2150 Student Safety
DEPARTMENT: 7105700 School Safety
SUPPLIER: American Security LLC
Policy: 7000

Administration recommends the approval for 2024-2025 option year agreement with American Security, LLC for school and facility security services. Daily services include eleven substitute contracted security officers. The projected cost for American Security services increased from $646,458.56 for 2023-2024 to $826,944.00 in 2024-2025 for eleven daily contracted security officers. 

Rationale:  FUND:    4005 Nutrition Services Fund
PROGRAM: 2199 Other Student Support Services
DEPT:    7165000 Nutrition Services
SUPPLIER: Greenberg’s Fruit Company ($1,188,000.00)
SUPPLIER: Pekarek’s Produce ($11,500.00)
POLICIES: 5417, 7000, IV., C.
AMOUNT: $ 1,199,500.00   
                 
Pursuant to Policy 5417, these products are a part of the District’s healthy school breakfast and lunch program for all students.  
Administration recommends approval to award Bid No. 24-028 to Greenberg’s Fruit Company for Produce Products for the 2024-2025 school year and Pekarek’s Produce for Local Produce Products for the 2024-2025 school year. Both companies will provide fresh produce for the school breakfast program for students. The total amount awarded to Greenberg’s Fruit Company is $1,188,000.00, and $11,550.00 to Pekarek’s Produce.  Bid Documents were provided to seven suppliers with five responses. Greenberg’s Fruit Company and Pekarek's Produce were the lowest bidders.
 

VENDOR	BID
Greenberg’s Fruit Company*	$1,188,000.00*
Pekarek’s Produce*	$11,500.00*
Lofredo’s Produce	$1,561,000.00
Wolff Farms**	$10,150.00**
Lone Tree Foods**	$15,800.00**

**Local producers with products that OPS does not purchase or were not low bidders on for specific items due to higher USD/lb prices.

Rationale:  Administration recommends to award Bid No. 24-033 to Simplified Office Solutions for the purchase of the District’s multifunction printers (MFPs), printer accessories, parts, and toner, as the products are requested throughout the District. The award is for an initial two-year contract term, plus three one-year option terms. Simplified Office Solutions will provide staff training (Key Operator and Service Technician), replacement/spare parts and services as requested by the District in accordance with the bid document. The District received five (5) total bids.

Simplified Office Solutions was the lowest compliant bidder. Bishop Business Equipment Co. is non-compliant for failing to meet the pages per minute print speed and monthly production capacity specifications for MFP-1 Contract terms and MFP-2 Contract terms as listed in the bid document. Marco Technologies, LLC. is non-compliant for failing to meet the pages per minute print speed and monthly production capacity specifications for MFP-1 Contract terms as listed in the bid document, as well as failing to offer the required factory-certified, or its equivalent, service technician training. Funding for these purchases will be determined as purchase requests are received from individual schools and departments. In the 2023-2024 school year, the District spent $232,658.48 on multifunction printers (MFPs), printer accessories, parts and toner. The current contract for multifunction printers and accessories expires on December 31, 2024, and Administration is projecting similar spending trends this year. The contract for simplified Office Solutions will be brought to the Board of Education for approval at a later date.

	SUPPLIERS
	Simplified Office Solutions, Inc *	All Copy Products	Print Image Solutions, Inc	Bishop Business Equipment Co NC	Marco Technologies, LLC. NC
ITEM DESCRIPTIONS	Unit $ (ea)	Unit $ (ea)	Unit $ (ea)	Unit $ (ea)	Unit $ (ea)
MFP-1  Initial Contract Term	$2,532.00	$4,052.17	$7,623.15	$2,489.00	$2,689.12
MFP-1 1ST EXTENSION	$2,532.00	$4,177.49	$7,979.30	$2,489.00	$2,689.12
MFP-1  2ND EXTENSION	$2,532.00	$4,306.69	$8,353.26	$2,489.00	$2,689.12
MFP-1  3RD EXTENSION	$2,532.00	$4,439.89	$8,430.92	$2,489.00	$2,689.12
MFP-2 Initial Contract Term	$2,220.00	$2,630.31	$6,667.80	$1,699.00	$3,376.13
MFP-2 1ST EXTENSION	$2,220.00	$2,711.65	$6,976.19	$1,699.00	$3,376.13
MFP-2 2ND EXTENSION	$2,220.00	$2,795.52	$7,299.99	$1,699.00	$3,376.13
MFP-2 3RD EXTENSION	$2,220.00	$2,881.98	$7,639.99	$1,699.00	$3,376.13
MFP Acc-1 Initial Contract Term	$  748.00	Included in MFP-1/MFP-2 total price	Included in MFP-1/MFP-2 total price	$  645.00	Included in MFP-1/MFP-2 total price
MFP Acc-1 1ST EXTENSION	$  748.00	Included in MFP-1/MFP-2 total price	Included in MFP-1/MFP-2 total price	$  645.00	Included in MFP-1/MFP-2 total price
MFP Acc-1  2ND EXTENSION	$  748.00	Included in MFP-1/MFP-2 total price	Included in MFP-1/MFP-2 total price	$  645.00	Included in MFP-1/MFP-2 total price
MFP Acc-1 3RD EXTENSION	$  748.00	Included in MFP-1/MFP-2 total price	Included in MFP-1/MFP-2 total price	$  645.00	Included in MFP-1/MFP-2 total price
MFP Acc-2 Initial Contract Term	$  680.00	$1,848.05	$1,459.92	$  910.00	$  564.38
MFP Acc-2 1ST EXTENSION	$  680.00	$1,905.21	$1,532.91	$  910.00	$  564.38
MFP Acc-2 2ND EXTENSION	$  680.00	$1,964.13	$1,609.56	$  910.00	$  564.38
MFP Acc-2 3RD EXTENSION	$  680.00	$2,024.88	$1,690.03	$  910.00	$  564.38
MFP Acc-3 Initial Contract Term	$  521.00	$  365.14	$  708.87	$  267.00	$  476.67
MFP Acc-3 1ST EXTENSION	$  521.00	$  376.43	$  744.31	$  267.00	$  476.67
MFP Acc-3 2ND EXTENSION	$  521.00	$  388.07	$  781.52	$  267.00	$  476.67
MFP Acc-3 3RD EXTENSION	$  521.00	$  400.07	$  820.60	$  267.00	$  476.67
MFP Toner-1 Initial Contract Term	$  121.00	$   95.85	$  160.00	$   54.00	$   35.62
MFP Toner-1 1ST EXTENSION	$  121.00	$   98.81	$  168.00	$   54.00	$   35.62
MFP Toner-1  2ND EXTENSION	$  121.00	$  101.87	$  176.40	$   54.00	$   35.62
MFP Toner-1 3RD EXTENSION	$  132.88	$  105.02	$  185.22	$   54.00	$   35.62
MFP Toner-2 Initial Contract Term	$  102.90	$   95.85	$  160.00	$   54.00	$   35.62
MFP Toner-2 1ST EXTENSION	$  102.90	$   98.81	$  168.00	$   54.00	$   35.62
MFP Toner-2  2ND EXTENSION	$  105.00	$  101.87	$  176.40	$   54.00	$   35.62
MFP Toner-2 3RD EXTENSION	$  116.55	$  105.02	$  185.22	$   54.00	$   35.62

Rationale:  FUND:     01 General Fund
PROGRAM:  2510 Business Support Services
DEPT:     7166600 Schoolhouse Planning              
SUPPLIER: Commercial Flooring Systems
POLICY:   7000, IV., C
AMOUNT:   $162,725.00

Administration recommends approval to Award Bid No. 24-052 and contract to Commercial Flooring Systems, the lowest bidder, to purchase and install carpet and floor tile at Dundee Elementary. This project will replace flooring in all classrooms, common learning spaces, and administrative and health offices, which have reached the end of their service life. The project does not include the replacement of specialty and hard surfaces, such as flooring in the gym, storage room, restrooms, stairwells, and corridors, which are still maintainable.
 
The total price of the contract is $162,725.00.

Bids received were:

Vendor	Base Bid
*Commercial Flooring Systems	*$162,725.00
Floors Inc.	$177,090.00
Kelly’s Carpet Omaha	$174,008.00
Workspace Flooring	$207,041.00

Rationale:  FUND:  4070   Depreciation Reserve Fund
PROGRAM: 2510    Business Support Services
DEPT: 7062100 Accounting & Finance
SUPPLIER: Woodhouse Ford of Omaha, Inc.
POLICY: 7000, Article VII, Section III D
AMOUNT:$109,168.00

Administration recommends approval to award Bid No. 24-057 to Woodhouse Ford of Omaha, Inc. for the purchase of two (2) new Three-Quarter Ton 4x4 Pickup Trucks with Plows.  The trucks will be assigned to the OPS Operations Division as replacements for current units.

Woodhouse Ford of Omaha meets bid specifications and is the lowest bidder.  Bid specification will hold the pricing for any additional 4x4 trucks for 90 days, pending Board of Education approval. The total cost of the vehicles is $109,168.00.

Truck & Plow Combination	Quantity	Price per combination	Total
Woodhouse Ford of Omaha, Inc.	2	$54,584.00	$109,168.00
Midway Ford Truck Center	2	$61,029.00	$122,058.00

For complete bid documentation contact Traci.Shobe@ops.org.
 

Rationale:  FUND: 1 & 175 General Fund reimbursed by COVID Federal Grants
PROGRAM:    3201  Early Childhood Education
DEPT:       7192010 Elementary Education Admin.
VENDOR:     68134  World of Wonder $12,956.00
VENDOR:     2770  Lakeshore Learning Materials, LLC. $33,740.00
VENDOR:     75380  School Specialty, LLC.  $19,099.20
PROJECT:    499234 Early Literacy ESSERS III
POLICIES:   7000, V.A.;7000,VII.A. 
AMOUNT:     $65,795.20

Administration recommends to award Bid No. 24-064 to Lakeshore Learning Materials, LLC., School Specialty, LLC., and ACBC, LLC. (Doing Business As (DBA) World of Wonder) for Early Childhood Classroom Materials. Early childhood materials are designed to enhance literacy knowledge through structured play centers. These items support inquiry, communication, letter recognition and identification, and writing skills using fine motor tasks necessary to build strong foundational literacy skills.  Each item is also designed to support a unit of study. One of each item will be placed in the District’s Early Childhood Education classrooms. There are a total of seventy-nine (79) early childhood classrooms throughout the District; the remaining set of items will be stored with the Early Childhood Offices at TAC and used as replacement sets as needed.  

The District received nine (9) total bids. Archie Supply, LLC. and Early Childhood, LLC. (DBA Discount School Supply) are non-compliant for failure to submit the required product specifications sheet.  World of Wonder is non-compliant for not meeting the required product design specifications for EC-1 Sand and Water Table. Lakeshore Learning and Charles J Becker & Bro, Inc. are non-compliant for not meeting the required product set quantity specifications for EC-6 Dramatic Play Vet Set. For the remaining items, the bid is awarded to the lowest bidder whose product meets the specifications as listed in the bid document.

This purchase aligns with Pillar 1 - Academic Recovery and Acceleration Support and will be reimbursed with Fund 175, COVID Federal Grants. This is a one-time purchase.  ACBC, LLC. (DBA World of Wonder), Lakeshore Learning Materials, LLC., and School Specialty, LLC. are the responsible offerors whose proposals are most advantageous to the district with price and other factors considered. The total amounts awarded are as follows: World of Wonder $12,956.00, Lakeshore Learning Materials, LLC. $33,740.00, and School Specialty, LLC. $19,099.20.
 

ITEM	EC-1 Sand & Water Table	EC-2 Tricycle Riding Course Set	EC-3 Shapes Bean Bag Toss Set	EC-4 Toddler Game Table	EC-6 Dramatic Play Vet Set	EC-15 Multicultural Clothing Set
QTY	80	80	80	80	80	80
SUPPLIERS
ACBC, LLC / WORLD OF WONDER	$243.95 NC	NO BID	NO BID	$161.95*	$64.90	NO BID
LAKESHORE LEARNING MATERIALS, LLC	$305.97*	$115.78*	$132.97	$445.47	$37.19 NC	$222.27
SCHOOL SPECIALTY, LLC	$808.24	$231.60	$50.72*	$712.09	$56.98*	$131.04*
BEYOND PLAY, LLC	NO BID	NO BID	NO BID	NO BID	$78.95	$249
CHARLES J BECKER & BRO, INC	$720.51	NO BID	$73.28	NO BID	$37.20 NC	$306.27
PLAYTOPIA, INC	NO BID	NO BID	NO BID	$463	NO BID	NO BID
TEACHER DIRECT	$618.88	NO BID	NO BID	$219.48	NO BID	NO BID
ARCHIE SUPPLY, LLC NC	$460.52 NC	$4,319.8 NC	$28.22 NC	$345.44 NC	$55.87 NC	$367.43 NC
EARLYCHILDHOOD, LLC / DBA DISCOUNT SCHOOL SUPPLY NC	$305.99 NC	$384.11 NC	$71.52 NC	NO BID	$39.59 NC	$245.69 NC

Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Claims Report A is a listing of all District expenditures and are organized and presented to the Board by which fund the expenditure is being made from (e.g. General Fund, Bond Fund, etc.).

Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of funds for which the District serves as custodian.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Claims Report B is a listing of expenditures from the various Student Activity Funds for which the Board serves as custodian.

Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Payroll expenditures are presented to the Board for ratification in the form of a Claims Report.  Claims Report D is a summary of payrolls processed and is presented by payroll and pay date.

Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Payroll expenditures are presented to the Board for ratification in the form of a Claims Report.  Claims Report E is an estimation of payrolls to be processed prior to the next Board meeting and is presented by payroll and pay date.  Board authorization is requested for amounts not to exceed the totals in the Claims Report.

Rationale:  The Board of Education serves as the Board of Educational Service Unit 19.  The Board of Educational Service Unit 19 is required to approve all expenditures of District funds as well as funds for which the District serves as custodian.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Educational Service Unit No. 19 Claims Report is a listing of all expenditures to be paid from the Education Service Unit's funds.

Rationale:  In keeping with the provisions of Nebraska Revised Statute section 79-981, the Board of Education is responsible for the transaction of OSERS’ business, including approval of expenditures of OSERS’ funds.   The Administration recommends approval of the attached claims to be paid from OSERS’ funds.

Rationale:  State Statue 79-584 requires the Secretary to the Board of Education to audit all accounts of the Class V school district and to submit that audit to the Board of Education Audit Committee for review and approval.   The objective of the audit is to obtain and review sufficient claim documentation to determine the risk of material misstatement.   The audit methodology is set forth on the Claims Audit Report.

Rationale:  Funding Source: Special Education
Account: 53130 Contracted Student Services
Funds: 1, 153   General Fund, Special Education - IDEA
Department: 7194010   Special Education Administration
Programs: 1214, 1215, 1234, 1235,1236, 1265, 1266, - Speech Therapy School Age, Speech Therapy Ages 3-5, Nonpublic Therapists, Nonpublic Teachers
Class: 000
Project: 461024, 461025 - IDEA Base/EP Grant
Policy: 7000 
Amount:  $660,784

Administration recommends approval of the attached annual Special Education Services contracts.  Every year, the Special Education Division, within Curriculum and Instruction Support, negotiates and renews contracts with outside agencies for special education services that are required under Rule 51 and Rule 52.  This is the second set of agency contracts going to the Board of Education for approval for the 2024-2025 school year and is part of the District's annual practice.  In keeping with the provisions in Policy 7000, contracts that may exceed $50,000 are being placed on the agenda for Board of Education approval. Attached you will find: a service provider rate sheet, contracts and a contract cost sheet for your review for contracts that exceed or may exceed $50,000. The contract rate sheet includes NDE approved rates for services that need to be purchased by Omaha Public Schools from outside agencies that will provide special education services to students ages birth-21. The contract cost sheet includes the agency, address, type of service the agency provides, the estimated number of students that receive services from that agency and 2024-2025 contract rate. The sheet includes an estimate of the total cost for special education services provided by contract agencies. The rates and contracts are budgeted for within the 2024-2025 school year. Per their agreement with Omaha Public Schools, all providers must receive NDE approval to provide special education and related services. The total cost to the District for this group is estimated to be $660,784 and is an allowable reimbursable special education expenditure. 

Rationale:  SUPPLIER: Dr. Bess Scott
POLICY: 7000 III.K, VII.A. 
AMOUNT:  $17,000
 
Administration recommends approval of the attached contract with Dr. Bess Scott for consultant and professional learning support in consultation with Curriculum and Instruction Support.  This contract provides for multiple on-site training sessions for Westview High staff during the 2024-2025 school year. Dr. Bess Scott will provide support for professional development related to staff collaboration, communication, and school culture. Collaboration for planning has been inclusive of Westview and the Department of Curriculum and Instruction Support.  The total amount of this contract is $17,000.00 and will be paid for by the supported high school.   As the total of this contract and previously approved contracts together is over $50,000, the attached contract is being presented to the Board for approval pursuant to Board policy 7000, III.K. and 7000, VII.

Rationale:  On May 20, 2024 the Board of Education approved Agenda Item I.36. Supplemental Resources for Secondary English Learners, which includes Cengage Lift Intro, Lift Fundamentals, and Lift Welcome 2024 and the Data Protection Agreement.  The Data Protection Agreement, which was not included as an attachment, will be in effect for the duration of the Lift supplemental resources, 2024-25 through 2030-31.  Administration requests approval of the attached Data Protection Agreement with Cengage Learning.

Rationale:  FUND:1 General Fund
PROGRAM:    2750, Regular Education;
              2760 Special Education;
              3102 Early Childhood Special Education
DEPT: 7162800 Student Transportation
SUPPLIER:   First Student Inc.
POLICY: 7000, Article VII, Section III A
AMOUNT: $3,185,256.00 (Budgeted)

Administration recommends exercising the option to extend the contract with First Student Inc. for auxiliary student transportation services for the first one (1) year optional extension. The Board of Education approved this contract on April 17, 2023, which included the option to extend the term of the Agreement for two (2) terms of one (1) year each. If approved, this term would be the first option, which would run from August 1, 2024, through July 31, 2025.  These services include but are not limited to transporting students who participate in District athletic/activity events, transporting students attending the Wilson Focus Program, and providing supplemental home-to-school transportation services for students as needed. The actual cost of this extension will be based on actual usage during the school year.

Rationale:  Administration recommends approval of the attached Memorandum of Understanding (MOU) with Service Employees International Union Local 226 (Local 226). The District remains short of paraprofessionals for special education services. The parties agree that the number of open special education paraprofessional positions is such that they could be contracted out without adversely affecting Local 226 paraprofessionals. As such, the MOU will permit the District to contract out special education paraprofessional services between August 1, 2024, and July 31, 2025. The MOU sets forth certain additional conditions including that the District will return positions to Local 226 as new paraprofessionals are hired or existing paraprofessionals bid on them, and that Local 226 and the District will meet periodically to review hiring progress and open positions.

Rationale:  Administration recommends approval of the attached Memorandum of Understanding (MOU) with Service Employees International Union Local 226 (Local 226). The District remains short of drivers for special education routes. The parties agree that the number of open routes is such that they could be contracted out without adversely affecting Local 226 drivers. As such, the MOU will permit the District to contract out open special education routes as well as off hour and option enrollment routes between August 1, 2024, and July 31, 2025. The MOU sets forth certain additional conditions including that the District will return routes to Local 226 as new drivers are hired or existing drivers bid on them, that the contracting out will not affect the ability of Local 226 transportation employees to work overtime, and that Local 226 and the District will meet periodically to review hiring progress and open routes.

Rationale:  Policy 4001 and 4035 require that the election of employees shall be by action of the Board of Education upon recommendation of the Superintendent or designee.  Additionally, Policy 4008 requires that the Chief Human Resources Officer process all retirements, resignations, cancellations, contract amendments and terminations of employment making a recommendation for appropriate action to the Superintendent and Board of Education.  Therefore, the District recommends the approval of the attached Staffing Adjustments.

Rationale:  FUND: 1, General
PROGRAM: 1100, Regular Instruction
DEPT: 7192010,  Elementary Education Admin.
SUPPLIER: Seesaw Learning, Inc.
POLICY: 6121, 7000 III.K, 7000, V.A., 7000 VII.A.
AMOUNT: $333,768.00

Administration recommends to award RFP No. P007-24 to Seesaw. RFP No. P007-24 was issued for the purchase of a digital communication platform to be used at all elementary schools.  The platform allows students to respond to instruction in multiple ways and receive personalized feedback from teachers, as well as creating a learning connection between teachers, students, and families.  This purchase includes a three-year digital subscription from July 1, 2024 to June 30, 2027.  The total price of this purchase is $333,768.00. 

Rationale:  FUND:     176 Miscellaneous Federal Grants
PROGRAM:  2110 Student and Community Services
PROJECT:  499624 Student Support and Academic Enrichment
DEPT ID:  7105500 Health Services
SUPPLIER: School Health   
POLICIES: 7000, III.K, 7000, VII.A
AMOUNT:   $364,747.20

Administration recommends the purchase of Two Hundred Forty (240) Portable Semi-Automated External Defibrillators (AEDs)at a cost of $1,519.78 each. The District currently maintains multiple AED devices in fixed locations inside each school and facility. The portable AED’s would be additional devices for use at Athletic Practices and events outside a school building to provide additional coverage (e.g. cross country meets, baseball games, field trips, etc.) Sudden Cardiac Arrest (SCA) is the leading cause of death on a school campus and the leading cause of death for student-athletes.  The purchase of these Portable Semi-Automated External Defibrillators (AEDs)is to minimize the response time to SCA victims by having an AED where students are potentially saving lives.

The District will be utilizing pricing on the regional Nebraska Educational Service Unit Coordinating Council (ESUCC) Cooperative contract with the Association of Educational Purchasing Agencies (AEPA) Health & Wellness #022-B which is an exception to normal bidding procedures outlined in Policy 7000 V. B.. The total cost of this purchase is $364,747.20.

Rationale:  FUND: 1 General Fund
DEPT: 7062560 District Wide Technology
PROGRAM: 1100 Regular Instruction
Supplier: CDW-Government, LLC
POLICIES: 7000, III. K.,7000, V. G.
AMOUNT: $143,009.00

Administration recommends approval to purchase 4,150 USB-C Adapters for staff use. This purchase will allow teachers to continue to utilize updated technology tools with their newly refreshed devices. The new staff MacBook Airs offer only USB-C ports, and these multi-use adapters will consolidate any need for connection to other computer peripherals. This purchase is being made through CDW-Government, LLC. Cooperative agreement #2108001, which is an exception to bidding under Policy 7000 V.B..  The contracted cost of these adapters is set at $34.46 each. This order will cover the purchase of 3,500 StarTech USB-C Multiport Adapter (CDW-G item #6696256) and 650 Belkin USB-C Multimedia Adapter (CDW-G item #6047762).
The total cost of this purchase is $143,009.00.

Rationale:  FUND: 1 & 175 General Fund reimbursed by COVID Federal Grants
PROGRAM: 1100 Regular Instruction
DEPT: 7062560 Districtwide Technology 
PROJECT: 499254 ESSERS III - Technology Tools
SUPPLIER: Apple Inc.  
POLICIES: 7000, V. G.
AMOUNT: $4,280,293.00  
 
Administration recommends approval of the purchase of six thousand ten (6,010) MacBook Air Laptops for use in elementary schools. This purchase will allow students and staff to fully utilize the newly approved computer science curriculum in the elementary grades. It will also replace and refresh the general-use laptops throughout the elementary schools in the District. General-use laptops are used for many purposes, from keyboarding/typing to student enrollment. Previously, these purchases have been left up to each school budget but are being brought into the IMS District level budget to maintain and refresh according to the IMS Technology Deployment plan that is being developed. 

In keeping with the provision of Policy 7000, V.G., no bid was required for these purchases because Apple, Inc., is the sole source provider. The cost of these MacBook Air laptops totals $4,280,293.00.

Rationale:  FUND: 5190 ESU 19 Information and Management Services
PROGRAM: 1100 Regular Instruction
DEPT: 7062560 Districtwide Technology
SUPPLIER: Apple Inc.
POLICIES: 7000, V. G.
AMOUNT: $1,381,050.00

Pursuant to Policy 7000, V., G., Administration recommends a 3-year renewal with Apple to purchase licenses of Mosyle MDM (Mobile Device Management) for all Apple products. The MDM allows for efficient remote control and management of all OPS Apple devices including iPads, Apple Computers, Apple TVs, and Content Caching Servers. The device license provides the capabilities of complete remote management of all devices in our District through a unified management program. Management and control capabilities include enforcing user restrictions, certificate settings, application deployment, and management, security updates and patches, and regulatory compliance, feature controls, and inventory management.

In keeping with the provisions of Policy 7000, V.G., no bid was required for these purchases because Apple Inc. is a sole source provider. The cost of the purchase is $1,381,050.00.

Rationale:  FUND: 5190 ESU 19 Information and Management Services
PROGRAM: 2252 Technology Support
DEPARTMENT: 7062535 Network Management
SUPPLIER: Sirius Computer Solutions LLC
POLICY: 7000 V.B
AMOUNT: $1,752,944.75
 
Administration recommends the renewal of a Five-Year Cisco Flex Phone Licensing. The Board of Education approved the original Licensing Agreement on July 17, 2019.

Renewing the licenses for VoIP (Voice over Internet Protocol) supports the District’s phone system, providing features and capabilities essential for maintaining efficient, reliable, and secure voice communications. The licensing provides centralized management of VoIP phones through Cisco Unified Communications Manager, facilitating easy configuration, provisioning, and firmware updates, and includes calling features like call forwarding, call transfer, conference calling, and voicemail integration, along with high-definition voice and video calling.

The Cisco Unified Contact Center Express (UCCX) supports customer interaction management, call handling and routing, while providing strong security measures for secure and encrypted communications. In keeping with the provisions of Policy 7000 V.B., State Contract #15332 OC was used to purchase this renewal. The licensing term is from August 2024 to August 2029. The total amount is $1,752,944.75 paid in 5 annual amounts of $350,588.95.  

Rationale:  Administration will provide an update on Gifted and Talented and Advanced Academic services in the Omaha Public Schools. 

Rationale:  The Chair of the Accountability Committee will provide an update.

Rationale:  The Chair of the Policy Committee will provide an update.

Rationale:  Policy 8120 stipulates the Board of Education shall cause policies and regulations to be revised as necessary.  Administration will provide recommended changes to the following policies:

5420 - Dating Violence
8272 - Board Code of Ethics

Rationale:  Policy 8120 stipulates the Board of Education shall cause policies and regulations to be revised as necessary.  Administration will provide recommended changes to the following policies:

2120 - Line of Authority
4040 - Social Media Policy
4045 - Expense Reimbursement (NEW)
8130 - Annual Organizational Meeting
8231 - Expense Reimbursement

Rationale:  Board President Head and Vice President Smith represent to the Board that they met to conduct and complete Interim Superintendent Ray's evaluation on Thursday, June 13, 2024 and the Board approves Interim Superintendent Ray's End-Year Evaluation. 

Rationale:  The Omaha Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.