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November 17, 2014 at 6:30 PM - Omaha Public Schools Board of Education and Educational Service Unit 19 Board Meeting

Agenda
A. OPS Board Of Education Information
Rationale: 

Notice to visitors: If you wish to speak, please obtain a “Request to be Heard” form from the entry table and return the completed form to the table attendant or the Board of Education Director.

The agenda will be kept current and available for public inspection in the office of the Secretary of the Board of Education at the Administrative Building during regular working hours. 

Board members may request specific agenda item(s) be moved to a different place on the agenda.  Please attend the entire meeting to ensure you hear discussion on a particular agenda item.

Pursuant to Section 84-1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in the Board meeting room on the north wall.

Agenda items are subject to reordering at discretion of the board president, please attend the entire meeting to ensure your able to hear any discussion. If you would like to rehear any discussion, please listen to our podcast located on the District Web Page, district.ops.org.

B. Call to Order
C. Pledge of Allegiance
Rationale:  Led by
D. Roll Call
D.1. Excused/Unexcused Absence
E. School Spotlight
Rationale: 

Congrats to Burke sophomore Nia Station!  She was recently crowned champion of the 2014 Nebraska Girls Class A State Golf Tournament!  Nia shot an 80 in the final round, claiming the girls individual championship by 11 strokes.  Congratulations to Nia for an outstanding effort – and we wish her all the best in her future endeavors.

F. Board and Superintendent Communications
F.1. Treasurer
Rationale:  Treasurer

The Treasurer's Report for October 2014 is attached for review.
Attachments: (1)
F.2. Superintendent
Attachments: (1)
F.3. Board Members
G. Public Comment and Recognition
H. Consent Agenda
Rationale:  At this time, any Board member may request that any item in the consent agenda be removed from the consent agenda and be considered and voted on separately. 
H.1. Reading of Minutes
H.1.a. Monday, October 20, 2014 - Regular Meeting
Attachments: (1)
H.1.b. Tuesday, November 11, 2014 - Special Meeting
Attachments: (1)
H.2. Staff Adjustments
Attachments: (1)
H.3. CLAIMS - SCHOOL DISTRICT OF OMAHA - REPORT A
Rationale:  APPROVAL OF CLAIMS - SCHOOL DISTRICT OF OMAHA

It is recommended that the claims for the School District of Omaha be approved as presented by the central administrative staff.

A.    CLAIMS REPORT A
Attachments: (1)
H.4. CLAIMS - SCHOOL DISTRICT OF OMAHA - REPORT B
Rationale:  APPROVAL OF CLAIMS - SCHOOL DISTRICT OF OMAHA

It is recommended that the claims for the School District of Omaha be approved as presented by the central administrative staff.

A.    CLAIMS REPORT B
Attachments: (1)
H.5. CLAIMS - EDUCATIONAL SERVICE UNIT NO. 19
Rationale: 

APPROVAL OF CLAIMS - EDUCATIONAL SERVICE UNIT NO. 19

It is recommended that the claims for Educational Service Unit No. 19 be approved as presented by the central administrative staff.
Attachments: (1)
H.6. GRANT FUND BUDGET ADJUSTMENTS
Rationale:  Rationale

GRANT FUND BUDGET ADJUSTMENTS

 

It is recommended that the receipts and expenditures of the detailed grant fund budget for the 2014-2015 fiscal year be amended to include the following reimbursable programs:

 

The Sherwood Foundation Grants and Grants less than $10,000.00 to be amended into the 2014-2015 budgets are available for review in the Board Workroom.

 

1.   SHERWOOD FOUNDATION GRANTS

    

These budget amendments in the amount of $216,337.00 are for the period beginning September 1, 2014, and ending August 31, 2015.  These amendments represent only that part of the budget that will be expended during the 2014-2015 school year for new programs from the Sherwood Foundation.

 

     This program is 100% reimbursable.

 

Attachments: (1)
H.7. GOALS Interlocal Agreement
Attachments: (1)
H.8. INVESTMENTS - OMAHA SCHOOL EMPLOYEES' RETIREMENT SYSTEM
Attachments: (1)
H.9. Certificates of Substantial Completion
Attachments: (1)
H.10. Temporary Construction Easement For The City Of Omaha – Franklin Elementary School Site
H.11. DOUGLAS COUNTY SCHOOL DISTRICT 0001 HEAD START-SEPTEMBER 2014
Rationale:  The monthly Douglas County School District 0001 Head Start Governing Body Report for September 2014 is provided as an attachment in accordance with the 2007 Head Start Act.
Attachments: (1)
I. Discussion and/or Action Items
I.1. Information Item(s)
I.1.a. Federal School Nutrition Community Eligibility Program
Rationale:  Central Office Staff will provide an update on the Community Eligibility Program (CEP).
I.1.b. Council of the Great City Schools Audit Status (CGCS)
Rationale:  Staff will be available to provide information on an audit of District Facilities Management.
I.1.c. Bond Program Status Update
Rationale:  Review work that District staff and Jacobs will be undertaking in coming months including Master Schedule, Management & Oversight of Bond Project and information on issuance of bonds.
Attachments: (1)
I.2. Action Item(s)
I.2.a. 2013-2014 AUDITS
Rationale: 

Presentation of 2013-2014 Audits

Staff and representatives from Seim Johnson L.L.P. will present for review and acceptance the 2013-2014 Annual Audits Reports of the Omaha Public School District, Educational Service Unit No. 19, KIOS-FM Radio Station, and Omaha, School Employees Retirement System.

Attachments: (6)
I.2.b. First Reading - Policy 4000
Attachments: (90)
I.2.c. Alternative Contracting Methods (Construction Management Contracting)
Rationale:  This item contemplates the adoption by the Board of a resolution allowing the use of a construction manager at risk for specified District projects.  Under Section 13-2904(2) of the Nebraska statutes, this resolution is required as a prerequisite to the preparation and adoption of policies for entering into these types of contracts.
I.2.d. Amendment to Agreement with Jacobs Project Management Co.
Rationale:  The staff recommends approval of an Amendment to Stakeholder Engagement, Communications Services and Program Management Agreement, dated March 3, 2014, between the School District and Jacobs Project Management Co., setting the amount of the fee to be paid to Jacobs for program management services for the bond construction program, the duration of Jacobs' services and related matters under the Agreement. 
I.2.e. 1401 Community Partnership Proposal and Evaluation Policy
Rationale:  I move to approve the policy 1401 Community Partnership Proposal and Evaluation

OPTIONAL Second Reading
I move to waive the second reading of the policies before the Board
Attachments: (1)
J. Receipt of Reports
J.1. 2014-15 Official Fall Membership
Rationale:  The purpose of this report is to provide the district's 2014-15 fall membership and to discuss trends in total enrollment as well as racial/ethnic representations.  The 2013-14 PK-12 membership of 52,025 demonstrates an increase of 955 students (1.9 percent).  Fall membership is an important data source as it serves as the basis for reporting all official statistics for the current schools year.
Attachments: (2)
J.2. PRIORITY BASED BUDGETING PHASE I UPDATE: BUILDING SCHOOL BUDGETS
Attachments: (2)
K. Request for Closed Session
Rationale:  The Omaha Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

 
L. Adjournment

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