August 5, 2024 at 6:00 PM - Omaha Public Schools Board of Education and Educational Service Unit 19 Board Meeting

Rationale: 

Notice to visitors: If you wish to speak, please obtain a “Request to be Heard” form from the entry table and return the completed form to the table attendant or the Board of Education Director.

The agenda will be kept current and available for public inspection in the office of the Secretary of the Board of Education at the Administrative Building during regular working hours. 

Board members may request specific agenda item(s) be moved to a different place on the agenda.  Please attend the entire meeting to ensure you hear discussion on a particular agenda item.

Pursuant to Section 84-1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in the Board meeting room on the north wall.

Agenda items are subject to reordering at discretion of the board president, please attend the entire meeting to ensure you're able to hear any discussion. If you would like to rehear any discussion, please listen to our podcast located on the District Web Page, district.ops.org.

Rationale:  The Vision:  Every Student.  Every Day.  Prepared for Success.

The Mission:  To prepare all students for success in college, career, and life.

Rationale:  The Treasurer's Report for June 2024 is attached for review

Rationale:  At this time, any Board member may request that any item in the consent agenda be removed from the consent agenda and be considered and voted on separately. 

Rationale:  FUND: 176 Miscellaneous Federal Grants 
DEPT: 7105500 Health Services
PROG: 2110 Student and Community Services
SUPPLIER: Harvard University
POLICIES: 7000, III. K., 7000, VII. A
Amount: $275,000.00

Administration recommends approval of the attached agreement with Harvard University to provide professional development training and assistance as support for two high schools identified for Comprehensive Support and Improvement (CSI). The District will partner with Harvard to provide the customized Instructional Rounds Institute between August 2024 and May 2025 at Benson High and South High for 50 participants. The Institute will help the teachers and administrators from both high schools to learn the principles and practices of instructional rounds, a collaborative process for observing, analyzing, and improving teaching and learning.  The total cost of this agreement is $275,000.00.

Rationale:  Fund:  4591, Learning Community
Program:  3201, Early Childhood Ed
Department:  7192010, Elementary Education Admin
Grant: 351126, LC Early Childhood SC2
Policies:  7000

Administration requests approval of an amendment to the Early Childhood Partnership Interlocal Agreement with the Learning Community to allow the District to subcontract services.  In the Fall of 2023, the District accepted a three-year grant in the amount of $4,421,218.60 to assist in funding its Early Childhood Education programs. The Learning Community and Omaha Public Schools have partnered to provide resources, programming, and support for early childhood education for Kellom Elementary and Conestoga Elementary. The amendment will allow the District to pursue an agreement with Child Saving Institute Kid Squad to be a subcontractor to provide social and behavioral support for students, ages 3-5, and their families at these schools. If the amendment is approved, an agreement with Child Saving Institute Kid Squad will be forthcoming. 

Rationale:  FUND: 01 General Fund
PROGRAM: 2620 Discretionary
DEPARTMENT: 7166500 Maintenance
SUPPLIER: Interstate Power Systems, Inc.
POLICY:  7000 IV. C.
AMOUNT: $143,190.00

Administration recommends the award of Bid No. 24-036 to Interstate Power Systems, Inc. for ongoing service and annual inspections of the 93 District emergency generators. The term of the contract will be for an initial one year term with automatic renewals for up to two additional terms of one year each, unless the District decides not to renew the term. These generators are used to provide emergency electrical power for District facilities in case of electrical service interruption.  The estimated cost of this contract based on past spending for the full 3 years is $143,190.00.

Bids received were:

Vendor	Annual Inspections	Estimated Service Costs	Total
Interstate Power Systems, Inc.*	$83,190.00*	$60,000.00*	$143,190.00*
H.M.Craigg	$120,288.00	$60,000.00	$180,000.00

*Apparent Low Bidder meeting the specifications

Rationale:  FUND:  4070 Depreciation Reserve Fund
PROGRAM: 2510 Business Support Services
DEPT: 7062100 Accounting & Finance
SUPPLIER: MH Equipment
POLICY: 7000, VII., III.
AMOUNT: $80,194.80

Administration recommends approval to award Bid No. 24-068 to MH Equipment for the purchase of one (1) brand-new forklift and one (1) brand-new reach lift.  These two units will serve as additional units at the Distribution and Supply Warehouse and be used to move large pallets of materials.  Both units are battery-powered, supporting the District's Environmental Sustainability Plan. Three vendors submitted proposals.  Both Octane Forklifts, Inc. and Aviate Enterprises, Inc. are non-compliant because they did not attend the mandatory pre-bid meeting.  MH Equipment meets bid specifications. The cost for the brand-new Forklift is $38,823.80, and the cost for the Reach Lift is $41,371.00, for a total of $80,194.80.
 

Vendor	Quantity	Price	Total for both units
*MH Equipment	Forklift	$38,823.80	*$80,194.80
	Reach Lift	$41,371.00
Aviate Enterprises, Inc.	NC
Octane Forklifts, Inc.	NC

Rationale:  FUND: 4070 Depreciation Reserve Fund
PROGRAM: 2510 Business Support Services
DEPT: 7062100 Accounting & Finance
SUPPLIER: Cornhusker International Trucks
POLICY: 7000, VII., III.
AMOUNT: $184,250.00

Administration recommends approval to award Bid No. 24-071 to Cornhusker International Trucks for the purchase of one (1) brand new Dump Truck with Sand Spreader.  The dump truck with sand spreader will replace the current unit in the District Facilities Maintenance area as a part of the replacement plan.  Two vendors submitted proposals.  Monmouth Solutions, Inc. was non-compliant because they did not attend the mandatory pre-bid meeting.  Cornhusker International Trucks meets bid specifications. The total cost of the unit is $184,250.00.
 

Dump Truck w/ Spreader	Quantity	Price
Cornhusker International Trucks*	1	$184,250.00*
Monmouth Solutions, Inc.	1	NC

                       For complete bid documentation, contact Traci.Shobe@ops.org.

Rationale:  FUND: 1 & 175 General Fund reimbursed by Covid Federal Grants
PROGRAM: 2620 Maintenance School/District Buildings
DEPT. ID: 7166600 Schoolhouse Planning
PROJECT: ESSER III
SUPPLIER: Eyman Plumbing, Inc.
POLICIES: 7000, IV. C,
AMOUNT:  $211,895.00

Administration recommends approval to award Bid No. 24-076 to Eyman Plumbing, Inc. for Roof Top HVAC Unit Replacement at McMillan Middle School. The work includes the replacement of two (2) existing 25-ton Roof Top HVAC Units (RTUs) with two (2) new 25-ton RTUs and associated gas piping, duct work, and electrical modifications at McMillan Middle School.  This project replaces out-of-date equipment that is at the end of its useful life and is no longer serviceable. Eyman Plumbing is the responsible offeror whose proposal is within the expected budget and the most advantageous to the District when all other factors are considered.

Additionally, Administration recommends approval of the attached contract to complete this project with Eyman Plumbing, Inc. The total price of the contract is $211,895.00 from General Funds, which will be reimbursed by COVID Federal Grant Funds.

Bids received were:

Vendor	Base Bid
*Eyman Plumbing, Inc.	*$211,895.00
Fluid Mechanical	$256,000.00
Grunwald Mechanical	$257,471.00
Mechanical Systems, Inc.	$272,050.00
MMC Contractors	$272,050.00

     *Apparent Low Bidder meeting the specifications.

Rationale:  FUND: 1 & 175 General Fund reimbursed by Covid Federal Grants
PROGRAM: 2620 Maintenance School/District Buildings
DEPT. ID: 7166600 Schoolhouse Planning
PROJECT: ESSER III
SUPPLIER: Eyman Plumbing, Inc.
POLICIES: 7000, IV. C,
AMOUNT:  $ 290,590.00

Administration recommends approval to award Bid No. 24-077 to Eyman Plumbing, Inc. for Roof Top HVAC Unit Replacement at Kellom Elementary School. The work includes the replacement of seven (7) existing Roof Top HVAC Units (RTUs) totaling 43 tons with seven (7) new RTUs totaling 43 tons at Kellom Elementary and the addition of one (1) new 10-ton RTU at Kellom Educare. Work will include all associated gas piping, duct work, and structural and electrical modifications.  This project replaces out-of-date equipment that is at the end of its useful life and is no longer serviceable at Kellom Elementary and installs a new RTU to provide heating and cooling to the kitchen and prep area at Kellom Educare which is currently underserved by the existing building mechanical system. Furthermore, Administration recommends the inclusion of Alternate #1. Alternate #1 includes the installation and integration of BMS controls at all new RTUs to interface with the school's building control system. Alternate #1 was included in the offeror's base bid. Eyman Plumbing is the responsible offeror whose proposal is within the expected budget and the most advantageous to the District when all other factors are considered.

Additionally, Administration recommends approval of the attached contract to complete this project with Eyman Plumbing, Inc. The total price of the contract is $290,590.00 from General Funds, which will be reimbursed by COVID Federal Grant Funds.

Bids received were:

Vendor	Base Bid	Alternate 1
*Eyman Plumbing, Inc.	*$290,590.00	included in the base bid
Fluid Mechanical	$387,000.00	$17,000.00
Grunwald Mechanical	$360,609.00	$14,365.00
Mechanical Systems,Inc.	$398,740.00	$14,385.00
MMC Contractors	$341,117.00	$16,202.00

    *Apparent Low Bidder meeting the specifications.
 

Rationale:  FUND: 01 General Fund
PROGRAM: 1241 or 1250 Elementary Resource/Secondary Resource
DEPT: 7194010 Special Education Administration
SUPPLIER: Curriculum Associates
POLICIES: 7000, III. K, 7000, VII.A, 6121
STRATEGIC PLAN: Priority 1, Academics
AMOUNT: Approx. $365,120.00

Administration recommends approval of the award, contract and Data Protection Agreement for RFP No. P023-24 to Curriculum Associates for the Special Education Online Diagnostic and Progress Monitoring tools, the i-Ready Assessment (K-12) and i-Ready Personalized Instruction (K-8) platforms for 7,400 students who receive special education services. Students in grades K-5 will have access to the Math Diagnostic and Progress Monitoring. Students in grades 6-12 will have access to Math and Reading.

i-Ready Assessment and i-Ready Personalized Instruction will be used for reading and mathematics. The platforms combine a suite of assessments with instructional resources and personalized online lessons targeted to each student’s specific academic needs. The platforms will be used to deliver screening, progress monitoring, and benchmark assessments. The platforms provide a computer-adaptive assessment that provides an evaluation of every student and tracks student growth and performance consistently and continuously over a student’s entire K-12 career in both reading and mathematics.

The District received five bid responses. A committee met, reviewed the products, and determined that Curriculum Associates met the requirements with a product price of $365,120.00 per year. The term of the contract is for the 2024-2025 school year with the option to extend the term for up to six additional one-year terms.
 

Product or Services	Qty	Pricing for 1 year
Edmentum - Exact Path Diagnostic Assessment + Learning Paths Core Bundle (ELA/Reading & Math)	Per student (11,000) Professional Learning [NC]	255,000
i-Ready - Assessment and Personalized Instruction (Reading and Math)	Per student (11,000) Professional Learning	548,000 145,200
RethinkEd (MTSS - Intervention tracker, Multi-Tiered Behavior Supports, Incidents) [NC]	Per student (11,000) [NC] Districtwide Professional Learning [NC]	111,000
MIYO Health (Special Education student profiles, plans, session documentation, and tracking student progress) [NC]	Per student (11,000) Professional Learning	264,000 $60 per hour
IXL (Mathematics and ELA) [NC]	Per student (11,000) Professional Learning	198,000 25,000

**Bids were received based on a 11,000 student count. Actual student count for purchase will be 7,400.
**Awarded to most compliant bid
**i-Ready was the most highly rated by the National Center on Intensive Intervention (NCII).
**NC = Non-complaint does not meet the specifications and/or does not include all requirements as stated in the bid documents.
 

Rationale:  FUND:  31 Special Building Fund
PROGRAM:  2510 Business Support Services
DEPT.:  7166600 Schoolhouse Planning 
SUPPLIER: Cheever Construction Company
POLICIES: 7000, IV.C., 7000, IV.E., 7000, VII.A., 7000, VII.D.
AMOUNT: $890,933.00

Administration recommends approval of change order No. 001 to the OPS - Mills Printing and Publication Remodel awarded through Bid No. 24-017 for the renovation of the Mills Building which the Board of Education approved on March 4, 2024:
 

PCO	Type	Description	Type	Amount
PR-001	Arch.	Floor Plan Redesign- increase the remodeled area to accommodate new printing equipment and expand production capabilities to allow for the move to district-printed curriculum materials instead of purchased curriculum materials. The redesign includes revised electrical and mechanical work associated with the proposed equipment and increased production area.	Add	$885,790.00
PR-002	Struct.	Structural revisions to accommodate the rooftop mechanical unit required by the floor plan revision.	Add	$5,143.00
Substantial Completion	Arch.	Increase Substantial Completion by 143 days. Due to increased scope of work. Change from August 10, 2024 to December 31, 2024.	Add	$0.00

 

Total Amount of Change Order No. 001 - Add	$ 890,933.00
Original Contract Amount:	$ 3,326,500
Previously Approved Changes:	$ 0.00
Total Revised Contract Amount:	$4,217,433.00

Rationale:  FUND: 4070 Depreciation Fund
PROGRAM: 2591 Building and Sites
DEPT.: 3610020 Burke High Facility
            3360020 Northwest High Facility
            3690020 Westview High Facility 
SUPPLIER: Digital Scoreboards, LLC.
POLICIES: 7000, III.K, 7000, VII.A
AMOUNT: $11,825.04

Administration recommends approval of change order No. 001 to the OPS - LED Video Scoreboards - Package "B" Project awarded through Bid No. 23-057 for the additional work related to the removal of the old video boards and installation of new video scoreboards at Burke High School, Northwest High School, and Westview High School, which was approved by the Board of Education on October 16, 2023:

CO	Type	Description	Type	Amount
001B	Gen.	Deduction due to change in cabling at Burke HS, Northwest HS, and Westview HS to CAT6A cable in lieu of fiber specified. Fiber is not required for the equipment installed.	Sub	$-1,638.96
003B	Gen.	Add metal trim at bottoms and sides of boards to conceal structural and electrical components at Burke HS, Northwest HS, and Westview HS.	Add	$ 13,464.00

Total Amount of Change Order No. 001 - Add	$11,825.04
Original Contract Amount:	$698,933.00
Change Order No. 002 - Add	$11,825.04
Total Revised Contract Amount:	$710,758.04

Rationale:  FUND: 4070 Depreciation Fund
PROGRAM: 2591 Building and Sites
DEPT.: 3610020 Burke High Facility
            3360020 Northwest High Facility
            3690020 Westview High Facility 
SUPPLIER: Digital Scoreboards, LLC.
POLICIES:   7000, III.K, 7000, VII.A
AMOUNT:     $18,372.88

Administration recommends approval of change order No. 002 to the OPS - LED Video Scoreboards - Package "B" Project awarded through Bid No. 23-057 for the additional work related to the removal of the old video boards and installation of new video scoreboards at Burke High School, Northwest High School, and Westview High School which was approved by the Board on October 16, 2023:
 

CO	Type	Description	Type	Amount
001B	Gen.	Paint existing galvanized conduits to match new conduit at Burke HS	Add	$ 3,634.35
002B	Gen.	Paint existing galvanized conduits to match new conduit at Northwest HS	Add	$ 8,374.86
PCO004	Gen.	Add conduit and drops to the new location of score table at Northwest HS	Add	$ 6,363.67

 

Total Amount of the Change Oder No. 002 - Add	$18,382.88
Original Contract Amount:	$698,933.00
Previous Change Order Amount:	$11,825.04
Change Order No. 002 - Add	$18,372.88
Total Revised Contract Amount:	$729,130.92

Rationale:  FUND: 4070 Depreciation Fund
PROGRAM: 2591 Building and Sites
DEPT.: 3640020 Bryan Facility
            3630020 Buena Vista Facility
            3390020 Westview Facility 
SUPPLIER: Digital Scoreboards, LLC.
POLICIES: 7000, III.K, 7000, VII.A
AMOUNT:  $3,127.60

Pursuant to Policies 7000, III.K and VII.A, Administration recommends approval of change order No. 001 to the OPS - LED Video Scoreboards - Package "A" Project awarded through Bid No. 23-059 for the additional work related for the removal of the old video boards and installation of new video scoreboards at Bryan, Buena Vista and Westview which was approved by the Board on October 16, 2023:

Digital Scoreboards, LLC. is the responsible offeror whose proposal is most advantageous to the District with price and other factors included.  

CO	Type	Description	Type	Amount
001A	Gen.	Add 1 UPS with network card to AV rack at Buena Vista, Bryan, and Westview.	Add	$ 1,376.94
002A	Gen.	Extend existing conduit to location of new sign at Westview HS.	Add	$ 1,750.66

 
The proposed changes will not affect the substantial completion date of July 15, 2024. 

Total Amount of change Order No. 001 - Add	$3,127.60
Original Contract Amount	$1,049,321.00
Change Order No. 001 - Add	$3,127.60
Total Revised Contract Amount:	$1,052,448.60

Rationale:  FUND: 4070 Depreciation Fund
PROGRAM: 2591 Building and Sites
DEPT.: 3300020 Benson Facility
            3310020 Central Facility
            3320020 North Facility 
SUPPLIER: Digital Scoreboards, LLC.
POLICIES: 7000, III.K, 7000, VII.A
AMOUNT:  $10,737.20

Administration recommends approval of change order No. 001 to the OPS - LED Video Scoreboards - Package "C" Project awarded through Bid No. 23-075 for the additional work related to the removal of the old video boards and installation of new video scoreboards at Benson High School, Central High School and North High School, which was approved by the Board of Education on October 16, 2023:

Digital Scoreboards, LLC. is the responsible offeror whose proposal is most advantageous to the District with price and other factors included.  
 

CO	Type	Description	Type	Amount
001C	Gen.	Deduction due to the change in cabling from Fiber to type CAT6A at Benson HS, Central HS, and North HS. Fiber is not required to operate equipment provided by the scoring system provider.	Sub	$-3,256.80
004C	Gen.	Additional data cabling required at North HS due to rack location changing.	Add	$ 1,430.00
#004C	Gen.	Install metal trim at perimeter of boards at Benson HS, Central HS, and North HS to cover exposed structural and electrical components.	Add	$ 12,564.00

The proposed changes will not affect the substantial completion date of July 15, 2024. 
 

Total Amount of Change Order No. 001 - Add	$10,737.20
Original Contract Amount:	$698,933.00
Change Order No. 1 - Add	$10,737.20
Total Revised Contract Amount:	$709,670.20

Rationale:  FUND: 4070 Depreciation Fund
PROGRAM: 2591 Building and Sites
DEPT.: 3300020 Benson High Facility
            3310020 Central High Facility
            3320020 North High Facility 
SUPPLIER: Digital Scoreboards, LLC.
POLICIES:   7000, III.K, 7000, VII.A
AMOUNT:     $4,712.86

Administration recommends approval of change order No. 002 to the OPS - LED Video Scoreboards - Package "C" Project awarded through Bid No. 23-075 for the additional work related to the removal of the old video boards and installation of new video scoreboards at Benson High School, North High School and Central High School, which was approved by the Board of Education on October 16, 2023:
 

CO	Type	Description	Type	Amount
002C	Gen.	Paint existing galvanized conduit to match new conduit at Benson High School.	Add	$ 1,233.16
002C	Gen.	Paint existing galvanized conduit to match new conduit at North High School.	Add	$ 1,233.16
002C	Gen.	Paint existing galvanized conduit to match new conduit at Central High School.	Add	$ 1,233.16
002C	Gen.	Install new electrical receptacle required at south rack location at Central High School.	Add	$ 1,013.38

The proposed changes will not affect the substantial completion date of July 15, 2024. 
 

Total Amount of Change Order No.002 - Add	$4,712.86
Original Contract Amount:	$698,933.00
Previously Approved Changes:	$10,737.20
Change Order No. 002 - Add	$47,712.86
Total Revised Contract Amount:	$714,383.06

Rationale:  FUND: 4070 Depreciation Fund
PROGRAM: 2591 Building and Sites
DEPT.: 3640020 Bryan High Facility
            3630020 Buena Vista High Facility
            3339929 South High Facility 
SUPPLIER: Digital Scoreboards, LLC.
POLICIES: 7000, III.K, 7000, VII.A
AMOUNT: $12,623.54

Administration recommends approval of change order No. 001 to the OPS - LED Video Scoreboards - Package "D" Project awarded through Bid No. 23-090 for the additional work related to the removal of the old video boards and installation of new video scoreboards at Bryan High School, Buena Vista High School, and South High School, which was approved by the Board of Education on October 16, 2023:
 

CO	Type	Description	Type	Amount
001D	Gen.	Change cabling at Bryan HS and Buena Vista HS only from Fiber to type CAT6A. Fiber is not required to operate equipment provided by the scoring system provider. Due to the distance of cabling, South HS will remain fiber.	Add	$   959.54
002D	Gen.	Install metal trim at perimeter of boards to cover exposed structural and electrical components at Bryan HS, Buena Vista HS, and South HS.	Add	$11,664.00

The proposed changes will not affect the substantial completion date of July 15, 2024. 
 

Total Amount of Change Order No.001 - Add	$12,623.54
Original Contract Amount:	$698,933.00
Change Order No. 002 - Add	$12,623.54
Total Revised Contract Amount:	$711,556.54

Rationale:  FUND: 4070 Depreciation Fund
PROGRAM: 2591 Building and Sites
DEPT.: 3640020 Bryan High Facility
            3630020 Buena Vista High Facility
            3330020 South High Facility 
SUPPLIER: Digital Scoreboards, LLC.
POLICIES:   7000, III.K, 7000, VII.A
AMOUNT:     $5,545.46

Administration recommends approval of change order No. 002 to the OPS - LED Video Scoreboards - Package "D" Project awarded through Bid No. 23-090 for the additional work related to the removal of the old video boards and installation of new video scoreboards at Bryan High School, Buena Vista High School and South High School, which was approved by the Board of Education on October 16, 2023:

Digital Scoreboards, LLC. is the responsible offeror whose proposal is most advantageous to the District with price and other factors included.
 

CO	Type	Description	Type	Amount
002D	Gen.	Paint existing galvanized conduit to match new conduit at Buena Vista HS.	Add	$ 2,714.32
002D	Gen.	Moving audio jack out of gym floor, adding a faceplate to the front of bleachers, adding flexible conduit, adding wire for connections, at Bryan HS.	Add	$ 1,952.17
002D	Gen.	Install new electrical outlet at central data rack at South HS.	Add	$ 878.97

Rationale:  FUND: 4070 Depreciation Fund
PROGRAM: 2591 Building and Sites
DEPT.: 7166600 Schoolhouse Planning 
SUPPLIER: Digital Scoreboards, LLC.
POLICIES:  7000, III.K, 7000, VII.A
AMOUNT:  $5,820.80

Administration recommends approval of change order No. 001 to the OPS - LED Video Scoreboards - Package "E" Project awarded through Bid No. 24-003 for the additional work related to the removal of the old video boards and installation of the new LED video boards at Benson High School, Central High School, Northwest High School, South High School, and Burke High School, which was approved by the Board of Education on November 13, 2023:
 

CO	Type	Description	Type	Amount
001E	Gen.	Add 1 UPS with network card to AV rack at Burke HS, Benson HS, Central HS, Northwest HS, and South HS.	Add	$ 2,294.90
002E	Gen.	Additional Unistrut and ACM trim at the side of the new screen is required to match the width of the existing decorative truss. Reinstall Home of the Packers, add panel below screen at South High Stadium.	Add	$ 3,502.90

 

Total Amount of Change Order No. 001 - Add	$5,820.80
Original Contract Amount:	$1,374,210.00
Change Order No. 002 - Add	$5,820.80
Total Revised Contract Amount:	$1,380,030.80

Rationale:  FUND:  31 Special Building Fund
PROGRAM: 2591 Building and Sites
DEPT.: 7166600 Schoolhouse Planning
SUPPLIER: Digital Scoreboards, LLC.
POLICIES:   7000, III.K, 7000, VII.A
AMOUNT:     $3,304.67

Administration recommends approval of change order No. 002 to the OPS - LED Video Scoreboards - Package "E" Project awarded through Bid No. 24-003 for the additional work related to the removal of the old video boards and installation of new video scoreboards at Benson High School, Central High School, Northwest High School, and South High School, which was approved by the Board of Education on November 13, 2023:
 

PCO	Type	Description	Type	Amount
003	Gen.	Panel upgraded to new 30 Sp Nema 3 R Panel to manage new video board at Central HS.	Add	$ 3,304.67

The proposed changes will not affect the substantial completion date of July 15, 2024. 
 

Total Amount of Change Order No. 002 - Add	$3,304.67
Original Contract Amount:	$1,374,210.00
Previously Approved Changes:	$5,280.80
Change Order No. 002 - Add	$3,304.67
Total Revised Contract Amount:	$1,383,335.47

Rationale:  FUND: 1 & 175 General Fund reimbursed by COVID Federal Grants
PROGRAM:  2620 Maintenance School/District Buildings 
DEPT. ID: 7220020 Service Center Facility
PROJECT:  499295 Service Center Roofing Project
SUPPLIER: 10 Men Roofing LLC
POLICY:   7000 IV. C.
AMOUNT:   $310,943.00

Administration recommends approval of Change Order No. 001 for Bid No. 24-041, awarded to 10-Men Roofing, LLC for Service Center Roof Replacement, Sections A, B, and C. The Board of Education approved the awarding of Bid No. 24-041 to 10-Men Roofing, LLC on April 15, 2024, and approved the contract on May 20, 2024.

PCO	Type	Description	Type	Amount
001	Arch	Request an extension of the original July 12, 2024 Substantial Completion date due to 12 days of rain and inclement weather during May and June of 2024 that prevented work on those days.	Add	$ 0.00

Total Amount of Change Order No. 001 - Add            $       0.00

Original Contract Amount:                            $ 310,943.00
Previously Approved Changes:                         $       0.00
Change Order No. 001 - Add                            $       0.00
Total Revised Contract Amount:                   $ 310,943.00
Amount Paid to Date                                         $       0.00
Amount Remaining:                                     $ 310,943.00

Rationale:  FUND: 1 & 175 General Fund reimbursed by COVID Federal Grants
PROGRAM:  2620 Maintenance School/District Buildings
DEPT. ID: 7166600 Schoolhouse Planning         
SUPPLIER: The Waldinger Corporation
POLICIES: 7000, III. K., 7000, VII.D
AMOUNT:   $84,609.00

Pursuant to Policies 7000, IV. G., Administration and Jacobs with the concurrence of the project architect/engineer, The Schemmer Associates, Inc., recommend that the following change order agreement be submitted for approval:

Project: Bid 23-046 OPS Multiple Sites HVAC Controls Modernization
Architect/Engineer: The Schemmer Associates, Inc.
Contractor: The Waldinger Corporation

This work is funded utilizing Esser Funds under Pillar 3. The Waldinger Corporation is the responsible offeror whose proposal is most advantageous to the District with price and other factors included.

RFP#	Type	Description	Type	Amount
PCO 003	Mech.	Repairing the hot deck main ductwork on level 2 at Bancroft Elementary, which was found to be no longer functional.	Add	$910.00
PCO 005	Mech.	Replace the existing pneumatic controls on additional unit heaters, cabinet unit heaters, and fan-powered boxes that were not on original drawings and found in the field.	Add	$29,417.00
PCO 006	Mech.	Associated costs for Test and Balancing pre-construction readings at Ashland Park Robbins Elementary and Bancroft Elementary, which are needed for accurate balancing of the new VAV/Fan Powered Boxes installed.	Add	$3,504.00
PCO 007	Elec.	Associated costs for electrical work and programming for the fire alarm relay modules on five (5) Air Handling Units at Monroe Middle School.	Add	$3,868.00
PCO 008	Mech.	The installation of eleven (11) smoke dampers at Bancroft Elementary to meet current code requirements.	Add	$20,404.00
PCO 009	Mech.	The addition of control valves at four (4) additional Fan Powered Boxes that were discovered in the field at Ashland Park Robbins Elementary School.	Add	$13,434.00
PCO 010	Mech.	The installation of a 22x18 opposed blade damper in Air Handling Unit-6 return ductwork at Bancroft Elementary. The modifications will allow for the AHU to perform optimally.	Add	$1,009.00
PCO 011	Mech.	The addition of control valves on additional heat pumps that were discovered in the field at Prairie Wind Elementary School.	Add	$25,976.00
PCO 012	Mech.	This is a credit back to the owner for a design change to eliminate the installation of Honeywell Controls for the heat pumps at Minne Lusa and install a Comm-4 driver for integration to the heat pumps.	Deduct	($24,300.00)
PCO 013	Mech.	Adjusting and locking open the fire dampers at Bancroft Elementary to be in compliance with the current code.	Add	$10,387.00

 

Total Amount of Change Order No. 003 - Add	$84,609.00
Original Contract Amount	$7,895,820.00
Previously Approved Changes	($14,690.00)
Change Order No. 003 - Add	$84,609.00
Total Revised Contract Amount	$7,965,739.00
Amount Paid to Date	$7,383,631.24
Amount Remaining	$582,107.76

Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Claims Report A is a listing of all District expenditures and are organized and presented to the Board by which fund the expenditure is being made from (e.g. General Fund, Bond Fund, etc.).

Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of funds for which the District serves as custodian.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Claims Report B is a listing of expenditures from the various Student Activity Funds for which the Board serves as custodian.

Rationale:  Board Members are prohibited by Nebraska law from voting on items which may personally benefit them.  Expenditures which may personally benefit individual Board Members are presented to the Board for approval in the form of a separate Claims Report in order to permit those Board Members to abstain from voting on items which may personally benefit them.  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Claims Report C is a listing of expenditures that may relate to individual Board Members or Organizations that employ them.

Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Payroll expenditures are presented to the Board for ratification in the form of a Claims Report.  Claims Report D is a summary of payrolls processed and is presented by payroll and pay date.

Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Payroll expenditures are presented to the Board for ratification in the form of a Claims Report.  Claims Report E is an estimation of payrolls to be processed prior to the next Board meeting and is presented by payroll and pay date.  Board authorization is requested for amounts not to exceed the totals in the Claims Report.

Rationale:  The Board of Education serves as the Board of Educational Service Unit 19.  The Board of Educational Service Unit 19 is required to approve all expenditures of District funds as well as funds for which the District serves as custodian.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Educational Service Unit No. 19 Claims Report is a listing of all expenditures to be paid from the Education Service Unit's funds.

Rationale:  In keeping with the provisions of Nebraska Revised Statute section 79-981, the Board of Education is responsible for the transaction of OSERS’ business, including approval of expenditures of OSERS’ funds.   The Administration recommends approval of the attached claims to be paid from OSERS’ funds.

Rationale:  State Statue 79-584 requires the Secretary to the Board of Education to audit all accounts of the Class V school district and to submit that audit to the Board of Education Audit Committee for review and approval.   The objective of the audit is to obtain and review sufficient claim documentation to determine the risk of material misstatement.   The audit methodology is set forth on the Claims Audit Report.

Rationale:  Rationale: FUND: 154, Title I-A
PROGRAM: 1100, Title I-A
DEPT: 3311110 Central High School Instruction
SUPPLIER: Father Flanagan's Boys' Home Boys Town National Community Support Services
POLICY:   7000 VII.A.
AMOUNT: $55,944.00
 
Administration recommends that the Board of Education approve the attached agreement with Boys Town National Community Support Services to provide services for Central High School. Boys Town facilitators will continue to support Central High School staff and students to develop and sustain social skills through workshops and training sessions.  The Board of Education originally approved a Consulting Services Agreement with Boys Town National Community Support Services for Central High on October 17, 2022.  The total cost of this agreement is $55,944.00.
 
Boys Town facilitators will provide ongoing coaching and professional development to support teachers' implementation of social skills instruction and reteaching.  This proactive approach provides teachers with the tools to remain focused on academic content during instruction time, aligned with the school's academic improvement goal. This resource was identified by district Multi-Tiered Systems of Support for Behavior (MTSS-B) staff.  A portion of the proposal provides for digital access to the Well Managed Schools content for new teachers, administrators, and the CHS MTSS-B facilitators to ensure the initial professional development investment continues to yield the benefits, as new staff are onboarded, and tenets of the model are implemented with fidelity on an ongoing basis.

Rationale:  FUND: 176 Miscellaneous Federal Grants
PROGRAM: 2251 Staff Development
DEPT ID: 7043300 Staff Development Department
SUPPLIER: Nanette Beller       
POLICY: 7000, III.K., 7000, V.D.
AMOUNT: $55,000.00
 
Administration recommends approval of the attached consulting services agreement with Nanette Beller to support and mentor identified principals.  Ms. Beller will also support assistant principal development as a part of our ongoing succession planning.  This is the fourth year that Ms. Beller has provided this mentoring support.  The attached agreement provides services from August 2024 through July 2025 and will not exceed 50 hours per month at $100 per hour.  The total cost of the agreement is $55,000.00.

Rationale:  Fund: 1 and 153, General and Special Education - IDEA 
Program: 1247, ACP Special Education  
                1238, Special Education Administration
Department: 7194010, Special Education Administration 
Project: 460024 and 460025,IDEA - Base/EP 6408, 462425 PEAK
Supplier: STAR Autism Support Inc. 
Policy: 7000 III.K, 7000 VII.A 
Amount: $134,345.00 
 
Administration recommends approval of a consulting agreement with STAR Autism Support Inc. to provide professional learning opportunities and materials for Alternate Curriculum Teachers and paras regarding serving special education students with Autism as well as providing coaching to teachers in the 2024-25 school year. These are allowable special education expenditures. The total cost to the District is $134,345.00. 

Rationale:  Funds:  1, 153   General Fund, Special Education - IDEA
Department:  7194010   Special Education Administration
Programs:  1214, 1215, 1231, 1234, 1235,1236, 1265, 1266, 1270 - Speech Therapy School Age, Speech Therapy Ages 3-5, Nursing Services, Nonpublic Therapists, Nonpublic Teachers, Tuition to Agencies
Project:  461024, 461025 - IDEA Base/EP Grant
Policy:  7000 
Amount:  $912,600.00

Administration recommends approval of the attached annual Special Education Services contracts.  Every year, the Special Education Division, within Curriculum and Instruction Support, negotiates and renews contracts with outside agencies for special education services that are required under Rule 51 and Rule 52.  This is the fourth set of agency contracts going to the Board of Education for approval for the 2024-2025 school year and is part of the District's annual practice.  In keeping with the provisions in Policy 7000, contracts that may exceed $50,000 are being placed on the agenda for Board of Education approval. Attached you will find: a service provider rate sheet, contracts and a contract cost sheet for your review for contracts that exceed or may exceed $50,000. The contract rate sheet includes NDE approved rates for services that need to be purchased by Omaha Public Schools from outside agencies that will provide special education services to students ages birth-21. The contract cost sheet includes the agency, address, type of service the agency provides, the estimated number of students that receive services from that agency and 2024-2025 contract rate. The sheet includes an estimate of the total cost for special education services provided by contract agencies. The rates and contracts are budgeted for within the 2024-2025 school year. Per their agreement with Omaha Public Schools, all providers must receive NDE approval to provide special education and related services. The total cost to the District for this group is estimated to be $912,600.00 and is an allowable reimbursable special education expenditure. 

Rationale:  FUND:  1 General Fund
PROGRAM: Various District Programs
DEPT: Various District Departments
SUPPLIER: 12647 Simplified Office Solutions Inc.
POLICIES: 7000 III.K, 7000 VII.A
AMOUNT: $465,316.96                  

Administration recommends approval of the contract with Simplified Office Solutions for Bid No. 24-033, which was approved by the Board of Education on June 17, 2024. The contract is for the District’s multifunctional printers (MFPs), printer accessories, parts, and toner, as the products are requested throughout the District. Simplified Office Solutions will also provide staff training (Key Operator and Service Technician), replacement/spare parts and service as requested by the District in accordance with the contract document. The initial two (2) year contract shall commence upon execution through July 31, 2026. The District shall have the right to extend the term of this Agreement for up to three (3) additional one (1) year terms. In the 2023-2024 school year, the District spent $232,658.48 on multifunction printers (MFPs), printer accessories, parts, and toner. The administration is projecting similar spending trends for this contract term.

Rationale:  Under Rule 21, the Nebraska Department of Education approves the use of Local Substitute Teachers on a certificate that is valid for 90 substitute days per school year.  A Local Substitute is required to have completed at least 60 hours of college, including one course in teacher education, prior to hiring by a District. The use of Local Substitutes requires annual approval by the Board of Education.  The Board of Education first approved using Local Substitutes during the 2018-19 school year.  Administration recommends that the Board of Education approve using Local Substitutes as defined under Rule 21 for the 2024-2025 school year.

Rationale:  Policy 4001 and 4035 require that the election of employees shall be by action of the Board of Education upon recommendation of the Superintendent or designee.  Additionally, Policy 4008 requires that the Chief Human Resources Officer process all retirements, resignations, cancellations, contract amendments and terminations of employment making a recommendation for appropriate action to the Superintendent and Board of Education.  Therefore, the District recommends the approval of the attached Staffing Adjustments.

Rationale:  FUND: 177, Miscellaneous State Grants
PROGRAM:  7196010, Career and Tech Ed
DEPT:  2211, Career and Tech Ed
SUPPLIER:  CareerSafe
PROJECT:  471924, Perkins State CTE Grant
POLICY:  7000 V.A.
AMOUNT: $35,200.00

Administration recommends approval to purchase industry certifications supporting Health Science College & Career Academy and Pathway and Career and Technical Education elective courses for the 2024-2025 school year and approval of a Data Protection Agreement with CareerSafe. The package includes certifications for OSHA 10 which is identified as a foundational skill in the health care industry. Certifications of value are an industry aligned tool for demonstrating success in a content area that allows students to add a credential to their portfolio, resume, and college and career readiness.   The District has previously spent over $50,000 on contracts with CareerSafe and therefore brings this contract to the Board for approval. The total amount of this agreement is $35,200.00.
 

Rationale:  FUND: 1 General Fund
PROGRAM: 2150 School Safety    
DEPT: 7105700 School Safety        
VENDOR: 276700 Galls, LLC
POLICY:  7000 V. (B)
AMOUNT: $50,000.00 Annual Projection

Administration recommends approval to purchase security uniforms from Galls, LLC. These uniforms will be used by all District Security Officers at all Omaha Public School locations to provide consistent dress across all schools that readily identifies staff as security officers. Omaha Public School has 188 security officers. The officer's uniform options will include short-sleeved or long-sleeved polo shirts, pants, jackets, rain jackets, shoes, ball caps, or stocking caps. Galls, LLC is a member of the Sourcewell cooperative purchasing group. This purchase will utilize the Sourcewell contract #011124-GAL and as such, in keeping with the provisions of Policy 7000 V. (B), no bid was required for this purchase. The annual projected cost is $50,000.00.

Rationale:  Policy 8120 stipulates the Board of Education shall cause policies and regulations to be revised as necessary.  The Policy Committee will provide recommended changes to the following policies:

5420 - Dating Violence
8272 - Board Code of Ethics

Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of District Funds. Pre-approval is requested for the estimated 2024 fall sports season officials and Music Coordinators pay. Payments to officials will be processed on a weekly basis during the season as pay requests are submitted to Accounts Payable. The total amount of approval requested is $252,770.00 and total payments will not exceed this amount without additional Board of Education approval.

Rationale:  It is recommended that the grant fund budget be amended to include the receipts and expenditures of the attached grant awards.

Rationale:  The Chair of the Budget and Audit Committee will provide an update.

Rationale:  The Chair of the Curriculum Committee will provide an update

Rationale:  Policy 8120 stipulates the Board of Education shall cause policies and regulations to be revised as necessary.  The Policy Committee will provide recommended changes to the following policies:

6230 - Curriculum Guides
6240 - Homework
6380 - Equal Opportunity: Instruction Program

Rationale:  Policy 8120 stipulates the Board of Education shall cause policies and regulations to be revised as necessary.  The Policy Committee will provide recommended changes to the following policy:

5008 - Student Attendance

Rationale:  In keeping with the provisions of the Class V School Employee’s Retirement Act, Cavanaugh Macdonald Consulting, LLC has determined that the Actuarially Required Contribution (ARC) for the 2023-2024 school year is $33,686,180.  The ARC is less that the amount budgeted by the District for the 2023-2024 school year ($35,481,856).  Administration recommends making the budgeted actuarial contribution.  In addition, as part of the transition of administration to the Nebraska Public Employees Retirement System (NPERS), a question has arisen regarding how to the Omaha School Employees' Retirement System (OSERS) has been calculating age and service credit for benefit purposes since 2005.  To the extent any inadvertent overpayments have been made by OSERS, the OSERS Trustees have approved a resolution not to seek reimbursement from the affected retirees.  Instead, Administration recommends a supplemental contribution of $1,000,000 from the District to cover any possible overpayments made by OSERS since 2005.  Finally, Administration also recommends, given that the District has sufficient cash on hand, making an additional contribution of $9,000,000 to OSERS.  Taken together, Administration recommends approval of a total contribution of $45,481,856 to OSERS, which amount includes $11,795,676 more than what is actuarially required

Rationale:  The Legislative Committee, in keeping with the provisions of Policy 8150, recommends approval of the recommended positions on the attached summary of bills introduced to date during the special legislative session and reaffirming the positions taken by the Board at its July 26, 2024 special meeting.  The summary has been prepared with the assistance of Kissel Kohout ES Associates and generally includes legislation which may affect the District.  The Committee continuously monitors legislative activity and may, from time to time, recommend that the Board take or update a position on a particular bill, resolution or amendment.  Committee recommendations typically include one of the following: Support, Oppose, or Monitor with Research.  In the absence of one of those recommendations, the Committee is recommending that the District take no position.  Given the fluid nature of the legislature, the Committee may need to present new bills, resolutions or amendments, including some that may not have appeared on the bill summary, to the Board for consideration.

Rationale:  This document provides the Board of Education with monthly Head Start information regarding attendance and enrollment, meal counts, in-kind amounts, health requirements, policy council minutes, delegate reports, and program information summaries to maintain a communication structure to support oversight responsibilities as stated in Head Start Performance Standard 1301.2.

Rationale:  In accordance with Performance Standards and the 2007 Head Start Act, the Board of Education will be presented with a school readiness report for Douglas County School District 001 Head Start program annually. 
 

Rationale:  The Omaha Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.