September 16, 2024 at 6:00 PM - Omaha Public Schools Board of Education and Educational Service Unit 19 Board Meeting

Rationale: 

Notice to visitors: If you wish to speak, please obtain a “Request to be Heard” form from the entry table and return the completed form to the table attendant or the Board of Education Director.

The agenda will be kept current and available for public inspection in the office of the Secretary of the Board of Education at the Administrative Building during regular working hours. 

Board members may request specific agenda item(s) be moved to a different place on the agenda.  Please attend the entire meeting to ensure you hear discussion on a particular agenda item.

Pursuant to Section 84-1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in the Board meeting room on the north wall.

Agenda items are subject to reordering at discretion of the board president, please attend the entire meeting to ensure you're able to hear any discussion. If you would like to rehear any discussion, please listen to our podcast located on the District Web Page, district.ops.org.

Rationale:  The Vision:  Every Student.  Every Day.  Prepared for Success.

The Mission:  To prepare all students for success in college, career, and life.

Rationale:  The #OPSProud Spotlight celebrates Kennedy Elementary, Wilson Focus Elementary and Gifted and Talented Education (GATE) for earning recognition as Apple Distinguished Schools.

Rationale:  At this time, any Board member may request that any item in the consent agenda be removed from the consent agenda and be considered and voted on separately. 

Rationale:  Pursuant to Policy 7003,F.4., Administration and Jacobs, in keeping with long-standing practice, the Substantial Completion for Benson High School Health Clinic Addition is being submitted to the Board of Education for acceptance.

Contractor                                              Project                                                   Completion Date
Hausmann Construction                        Benson High School                              August 9, 2024
Addition

The completion date, as listed above, is the commencement date of the one-year warranty period and is required by the contract documents. This agreed-upon contractual date will provide continuity in the warranties start dates and considers that the Owner had beneficial use and occupancy of the facility.

Rationale:  FUND:    1 & 175 General Fund reimbursed by COVID Federal Grants
PROGRAM:  2620 Maintenance School/District Buildings  
DEPT. ID: 7166600 Schoolhouse Planning
PROJECT:  499271 ESSER III       
VENDOR:   Ray Martin, Inc.
POLICY:   7000, IV. C,
AMOUNT: $ 6,077.00

Pursuant to Policies 7000, IV. G., Administration recommends approval of change order No. 001 to Ray Martin Company of Omaha awarded through Bid No. 24-004 for the Benson West Boiler Replacement which was approved by the Board on January 8, 2024:
 

PCO	Type	Description	Type	Amount
RFC-001	Elec.	Install controls and associated programming for the three new boilers to incorporate a Low-High-Low sequence of operation at boiler start-up.  The inclusion of this sequencing will maximize the efficiency of the start-up and increase the lifespan of the equipment. The manufacturer approves the addition of controls and will not affect the equipment’s warranty.	Add	$ 6,077.00

The proposed changes will not affect the substantial completion date of September 1, 2024. 
 

Total Amount of Change Order No. 001	$ 6,077.00
Original Contract Amount:	$ 244,400.00
Previously Approved Changes:	$ 0.00
Change Order No. 001- Add	$ 6,077.00
Total Revised Contract Amount:	$ 250,477.00

Rationale:  FUND:     42 - 2018 Bond Program Proceeds Fund
PROGRAM:  2591 - Buildings & Grounds
DEPT: 3360020 - North High School
PROJECT: 321523 - North High School: Capital Improvements and Renovation Project
SUPPLIER: Hausmann Construction, Inc.
POLICY:   7000, IV.G.
AMOUNT:  ($121,263.95)

Pursuant to Policies 7000, IV. G., Administration and Jacobs with the concurrence of the project architect/engineer, Jackson-Jackson & Associates, Inc., recommend that the following change order agreement be submitted for approval:

Project: North High School: Capital Improvements and Renovation Project
Architect/Engineer: Jackson-Jackson & Associates, Inc.
Contractor: Hausmann Construction, Inc.
Fund: 42 2018 Bond Program   
 

RFP#	Type	Description	Type	Amount
PCO #064	Arch.	Credit for the unused contingency and allowances for the project that are included with the GMP Amendments No. 001, 003 & 004.	Deduct	($121,263.95)

 

Total Amount of Change Order No. 001 - Deduct	($121,263.95)
Original Contract Amount	$7,249,541.00
Previously Approved Changes	$1,455,232.00
Change Order No. 001 - Deduct	($121,263.95)
Total Revised Contract Amount	$8,583,509.05
Amount Paid to Date	$8,550,664.24
Amount Remaining	$32,844.81

Rationale:  FUND:     1 & 175 General Fund reimbursed by COVID Federal Grants
PROGRAM:  2620 Maintenance School/District Buildings
DEPT. ID: 7166600 Schoolhouse Planning         
SUPPLIER: Downs Electric, Inc.
POLICIES: 7000, III. K., 7000, VII.D
AMOUNT:   $6,168.92


Pursuant to Policies 7000, IV. G., Administration and Jacobs with the concurrence of the project architect/engineer, TACK Architects, Inc., recommend that the following and final change order agreement for Project 4 of the Hydration Stations be submitted for approval.  The change order agreements for Projects 1, 2, and 3 along with the substantial completions for all four hydration station projects were approved at the September 5, 2024 Board of Education meeting.

Project: Bid 23-086 OPS Hydration Stations Project 4 Various Schools
Architect/Engineer: TACK Architects, Inc.
Contractor: Downs Electric, Inc.

This work is funded utilizing Esser Funds under Pillar 3. Downs Electric, Inc. is the responsible offeror whose proposal is most advantageous to the District with price and other factors included.

RFP#	Type	Description	Type	Amount
RFI# 001	Plumbing/ Electrical	Time and Material costs for additional work required to bring the existing plumbing and electrical up to code for the new hydration station replacements at the TAC/Career Center Building for student and staff use.	Add	$2,530.94
RFI# 002	Plumbing/ Electrical	Time and Material costs for additional work required to bring the existing plumbing and electrical up to code for the new hydration station replacements at Spring Lake Elementary.	Add	$934.42
RFI# 003	Plumbing/ Electrical	Time and Material costs for additional work required to bring the existing plumbing and electrical up to code for the new hydration station replacements at Washington Elementary.	Add	$1,842.85
RFI# 004	Plumbing/ Electrical	Time and Material costs for additional work required to bring the existing plumbing and electrical up to code for the new hydration station replacements at Saddle Brook Elementary.	Add	$2,907.88
RFI #005	Plumbing/ Electrical	Labor and Material costs crediting back to the owner for fixtures not needing to be replaced at Central High.	Deduct	($2,047.17)

 

Total Amount of Change Order No. 001 - Add	$6,168.92
Original Contract Amount	$320,545.00
Previously Approved Changes	$0.00
Change Order No. 001 - Add	$6,168.92
Total Revised Contract Amount	$326,713.92
Amount Paid to Date	$217,890.00
Amount Remaining	$108,823.92

Rationale:  FUND:     1 & 175 General Fund reimbursed by COVID Federal Grants
PROGRAM:  Maintenance School/District Buildings  
DEPT. ID: 7166600 Schoolhouse Planning
PROJECT:  499287 ESSER III       
VENDOR:   Grunwald Mechanical, Inc.
POLICY:   7000, IV. C,
AMOUNT: $167,509.00

Pursuant to Policies 7000, IV. G., Administration recommends approval of change order No. 001 to Grunwald Mechanical awarded through Bid No. 24-050 for the OPS Pool Equipment Upgrades, which was approved by the Board on May 6, 2024:

PCO	Type	Description	Type	Amount
RFC-001	Elec.	Install new 20 A, 120 V circuit to UV lights and new 20 A, 3 phase 480 circuit to new UV system at Monroe Middle School, the existing electrical circuits were not adequate for the new system.	Add	$2,408
RFC-002	Mech.	Addition of integrated condenser for the pool dehumidification unit at Monroe Middle School.  The addition of the condenser will improve the effectiveness of the dehumidification of the pool area. The remaining pool systems were already equipped with stand-alone condensers.	Add	$52,082
RFC-003	Plumb.	Replace Pool Pump at McMillan MS. The existing pump stopped functioning during the pool system shut down and is no longer serviceable.	Add	$33,909
RFC-004	Elec.	Run new circuits for pool filters and filters’ vacuum system, at Monroe Middle School, Bryan Middle School, McMillan Middle School and Burke High School. The new filter system includes a vacuum system for cleaning and the incorporation of dedicated circuits ensures continuous operation.	Add	$12,804
RFC-005	Plumb.	Provide and install new strainer at Bryan Middle school- the existing strainer is cracked, leaking, and requires replacement.	Add	$6,956
RFC-006	Mech.	Install two (2) new pool heaters (boilers) at Monroe Middle to replace one (1) existing boiler which is no longer serviceable due to its age and excessive corrosion. The two new boilers will provide redundancy in the system as well as provide the proper amount of clearance around them in the existing space. The installation will include replacement of corroded circulation pumps and piping modifications required for installation.	add	$56,193.00
RFC-007	Mech	Provide and install new control damper on the pool dehumidification system unit relief fan at Monroe Middle School to prevent back draft. The existing ducting system does not currently have a control damper.	add	$3,155.00

The proposed changes will not affect the substantial completion date of October 15, 2024. 
 

Total Amount of Change Order No. 001	$ 167,509.00
Original Contract Amount:	$ 1,865,225.00
Previously Approved Changes:	$ 0.00
Change Order No. 001- Add	$ 167,509.00
Total Revised Contract Amount:	$2,032,734.00

Rationale:  FUND:     1 & 175 General Fund reimbursed by COVID Federal Grants
PROGRAM:  Maintenance School/District Buildings  
DEPT. ID: 7166600 Schoolhouse Planning
PROJECT:  499287 ESSER III       
VENDOR:   Grunwald Mechanical, Inc.
POLICY:   7000, IV. C,
AMOUNT: $34,974.00

Pursuant to Policies 7000, IV. G., Administration recommends approval of change order No. 002 to Grunwald Mechanical awarded through Bid No. 24-050 for the OPS Pool Equipment Upgrades which was approved by the Board on May 6, 2024:

PCO	Type	Description	Type	Amount
RFC-008	Elec.	Replace corroded electrical and control conduits in the basement mechanical room at Monroe Middle School. Existing conduits in the basement have become corroded and compromised and requires replacement to ensure the services within them (electric, fire alarm, controls) remain operational.	Add	$34,974.00

The proposed changes will not affect the substantial completion date of October 15. 2024. 
 

Total Amount of Change Order No. 002	$ 34,974.00
Original Contract Amount:	$ 1,865,225.00
Previously Approved Changes:	$ 167,509.00
Change Order No. 002- Add	$ 34,974.00
Total Revised Contract Amount:	$2,067,708.00

Rationale:  FUND:     1 & 175 General Fund reimbursed by COVID Federal Grants
PROGRAM:  2620 Maintenance School/District Buildings
DEPT. ID: 7166600 Schoolhouse Planning         
SUPPLIER: Hausmann Construction, Inc.
POLICIES: 7000, III.K., 7000, VII.D
AMOUNT:   $0.00

Pursuant to Policies 7000, IV. G., Administration and Jacobs with the concurrence of the project architect/engineer, Holland Basham Architects, recommend that the following change order agreement be submitted for approval:

Project: Bid 23-060 Benson High School Addition
Architect/Engineer: Holland Basham Architects.
Contractor: Hausmann Construction, Inc.

This work is funded utilizing Esser Funds under Pillar 3. Hausmann Construction is the responsible offeror whose proposal is most advantageous to the District with price and other factors included.

RFP#	Type	Description	Type	Amount
CO #002	Arch.	To extend the contract time by eight (8) days due to the city's final inspection requirements.	Neutral	$0.00

 

Total Amount of Change Order No. 002 - Neutral	$0.00
Original Contract Amount	$6,981,300.00
Previously Approved Changes	$394,840.00
Change Order No. 002 - Neutral	$0.00
Total Revised Contract Amount	$7,376,140.00
Amount Paid to Date	$6,667,405.31
Amount Remaining	$708,734.69

Rationale:  FUND: 42 - 2018 Bond Program Proceeds Fund
PROGRAM:  2591 - Buildings & Grounds
DEPT: 3360020 - Northwest High School
PROJECT:  321521 - Northwest High School: Capital Improvements and Renovation Project
SUPPLIER: Hausmann Construction, Inc.
POLICY:   7000, IV.G.
AMOUNT:  ($51,749.77)

Pursuant to Policies 7000, IV. G., Administration and Jacobs with the concurrence of the project architect/engineer, Alvine Engineering, recommend that the following change order agreement be submitted for approval:

Project: Northwest High School: Capital Improvements and Renovation Project
Architect/Engineer: Alvine Engineering / Jackson & Jackson Associates
Contractor: Hausmann Construction, Inc.
Fund: 42 2018 Bond Program   

RFP#	Type	Description	Type	Amount
PCO046	Arch.	Credit for the unused contingency and allowances for the project that was included with GMP Amendment No. 002.	Deduct	($51,749.77)

 

Total Amount of Change Order No. 002 - Deduct	($51,749.77)
Original Contract Amount	$6,295,565.00
Previously Approved Changes	$280,817.79
Change Order No. 002 - Deduct	($51,749.77)
Total Revised Contract Amount	$6,524,633.02
Amount Paid to Date	$6,469,872.25
Amount Remaining	$54,760.77

Rationale:  FUND:     1 & 175 General Fund reimbursed by COVID Federal Grants
PROGRAM:  2620 Maintenance School/District Buildings
DEPT. ID: 7166600 Schoolhouse Planning         
SUPPLIER: Downs Electric, Inc.
POLICIES: 7000, III. K., 7000, VII.D
AMOUNT:   $142,233.08

Pursuant to Policies 7000, IV. G., Administration and Jacobs with the concurrence of the project architect/engineer, Beringer Ciaccio Dennell Mabrey (BCDM) Architects, recommend that the following change order agreement be submitted for approval:

Project: Bid 23-008 South High School
Architect/Engineer: Beringer Ciaccio Dennell Mabrey (BCDM) Architects.
Contractor: Downs Electric, Inc.

This work is funded utilizing Esser Funds under Pillar 3. Downs Electric is the responsible offeror whose proposal is most advantageous to the District with price and other factors included.
 

RFP#	Type	Description	Type	Amount
RFI #007	Elec.	Subcontractor markup and bond increase costs that were not included in the previously approved Change Order 4.	Add	$1,576.19
RFI #009	Elec.	Per the state electrical inspector, the overload relays provided for Exhaust Fans 16-19  need to be decreased to meet current electrical code.	Add	$2,584.91
RFI #010	Elec.	Costs required for the extension of a fire watch for the period when all electricity was shut down for the main switchboard, transformer, and transfer switches replacements.	Add	$16,600.24
RFI #010	Elec.	Per the state electrical inspector, the transfer switches and panel for the new generator need to be relocated for proper clearances to meet code requirements.	Add	$14,205.52
RFI #011	Struct.	Additional costs required for the new structural columns supporting the new pool equipment that was not included on the drawings.	Add	$3,935.45
RFI #012	Elec.	Additional costs for relocating sprinkler heads and replacing existing lighting in the mechanical rooms for the installation of the new pool equipment.	Add	$9,827.63
RFI #013	Arch.	Additional costs required for removing signage in the pool area and relocating two (2) cameras due to the new duct fabric feeding the pool area.	Add	$3,144.69
RFI #015	Elec	Additional costs required for the demolition of electrical connections associated to existing AHU-3 that was not included in the drawings.	Add	$1,749.79
RFI #017	Mech.	Additional costs required for installing an exhaust and gas connector for the new generator that was not included in the drawings.	Add	$14,866.41
RFI #018	Elec.	Additional costs required for relocating the disconnects for the new pool units to provide accessibility.	Add	$4,785.68
RFI #019	Elec.	Additional costs required for providing a new starter for the existing Vac system that was not part of the current scope.	Add	$2,490.90
RFI #020	Elec.	Per the state electrical inspector, all new grounding electrode conductors from the new transformers need to be extended to reach the main ground bar next to main switchgear to meet code.	Add	$11,268.58
RFI #021	Elec.	Additional costs required to install a new outlet and light fixture and switch in the new AHU-4 fan wall room that was not included on the drawings.	Add	$2,192.09
RFI #022	Elec.	Additional costs required to relocate and reinstall the emergency push button and annunciator for the new generator.	Add	$3,829.55
RFI #023	Mech.	Additional costs required to install condensate pumps to drain into the existing plumbing lines located above AHU-3.1 & 3.2 that was not included on the drawings.	Add	$10,169.62
RFI #024	Mech.	Additional costs required to install access doors to the north and south louvers for the new pool units. The access doors will allow access for maintenance of the units.	Add	$29,597.28
CR - 001	Mech.	Additional costs required to change the fan array for SF 4 due to a material delay.	Add	$712.88
CR - 002	Mech.	Additional costs required to replace all existing Victaulic couplings on AHU-5 glycol coil. Existing couplings were leaking and reached the end of their lifetime.	Add	$2,288.23
CR - 003	Elec.	Additional costs required to install new Siemens cards for the fire alarm panel that was not included in the drawings.	Add	$6,407.44

 

Total Amount of Change Order No. 005 - Add	$142,233.08
Original Contract Amount	$2,774,700.00
Previously Approved Changes	$481,905.94
Change Order No. 005 - Add	$142,233.08
Total Revised Contract Amount	$3,398,839.02
Amount Paid to Date	$2,936,049.99
Amount Remaining	$462,789.03

Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Claims Report A is a listing of all District expenditures and are organized and presented to the Board by which fund the expenditure is being made from (e.g. General Fund, Bond Fund, etc.).

Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of funds for which the District serves as custodian.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Claims Report B is a listing of expenditures from the various Student Activity Funds for which the Board serves as custodian.

Rationale:  Board Members are prohibited by Nebraska law from voting on items which may personally benefit them.  Expenditures which may personally benefit individual Board Members are presented to the Board for approval in the form of a separate Claims Report in order to permit those Board Members to abstain from voting on items which may personally benefit them.  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Claims Report C is a listing of expenditures that may relate to individual Board Members or Organizations that employ them.

Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Payroll expenditures are presented to the Board for ratification in the form of a Claims Report.  Claims Report D is a summary of payrolls processed and is presented by payroll and pay date.

Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Payroll expenditures are presented to the Board for ratification in the form of a Claims Report.  Claims Report E is an estimation of payrolls to be processed prior to the next Board meeting and is presented by payroll and pay date.  Board authorization is requested for amounts not to exceed the totals in the Claims Report.

Rationale:  The Board of Education serves as the Board of Educational Service Unit 19.  The Board of Educational Service Unit 19 is required to approve all expenditures of District funds as well as funds for which the District serves as custodian.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Educational Service Unit No. 19 Claims Report is a listing of all expenditures to be paid from the Education Service Unit's funds.

Rationale:  In keeping with the provisions of Nebraska Revised Statute section 79-981, the Board of Education is responsible for the transaction of OSERS’ business, including approval of expenditures of OSERS’ funds.   The Administration recommends approval of the attached claims to be paid from OSERS’ funds.

Rationale:  State Statue 79-584 requires the Secretary to the Board of Education to audit all accounts of the Class V school district and to submit that audit to the Board of Education Audit Committee for review and approval.   The objective of the audit is to obtain and review sufficient claim documentation to determine the risk of material misstatement.   The audit methodology is set forth on the Claims Audit Report.

Rationale:  Fund:  5193 - EAU19 ERP System Fund
Program:  2510 - Business Support Services
Dept ID:  7062100 - Accounting & Finance Office
Supplier:  Kevin Long
Policy: 7000,III.K., 7000,V.D.
Amount:  $234,000.00

Administration recommends approving the attached consulting services agreement with Kevin Long to provide Project Coordinator services between the District and AXIA Consulting for the Enterprise Resources Planning (ERP) System Replacement Project.  The attached agreement provides services from October 2024 through September 2025 and will not exceed 1,800 hours at $130 per hour.  The total cost of the agreement will not exceed $234,000.00.

Rationale:  Fund: 154. Title I
Program: 0951100. Instruction
DeptID: 1100. Instruction
Proj./Grant: 445825. Title I
Supplier: Nanette Beller
Amount: $13,200.00
 
Administration recommends approving the attached consulting services agreement with Nanette Beller to support teachers with instructional coaching and professional development at Indian Hill Elementary.  The attached agreement provides services from September 2024 through July 2025 and will not exceed 12 hours per month at $100 per hour.  The total cost of this agreement is $13,200.00 which is being funded through school Title I funds as a part of the school improvement plan.
 
The Board previously approved a separate contract with Ms. Beller on August 5, 2024 to provide mentoring and coaching support to principals. The total cost of that contract was $55,000.00 bringing the total cost of all contracts with Ms. Beller to $68,200.00 for the 2024-2025 school year.

Rationale:  Funds: 1, 153   General Fund, Special Education - IDEA
Department: 7194010   Special Education Administration
Programs: 1214, 1215, 1222, 1231, 1234, 1235,1236, 1265, 1266, 1270 - Speech Therapy School Age, Speech Therapy Ages 3-5, Transition Services, Nursing Services, Nonpublic Therapists, Nonpublic Teachers, Tuition to Agencies
Project: 461024, 461025 - IDEA Base/EP Grant
Policy: 7000
Amount:  $1,244,404.00

Administration recommends approval of the attached annual Special Education Services contracts.  Every year, the Special Education Division, within Curriculum and Instruction Support, negotiates and renews contracts with outside agencies for special education services that are required under Rule 51 and Rule 52.  This is the seventh set of agency contracts going to the Board of Education for approval for the 2024-2025 school year and is part of the District's annual practice.  In keeping with the provisions in Policy 7000, contracts that may exceed $50,000 are being placed on the agenda for Board of Education approval. Attached you will find: a service provider rate sheet, contracts and a contract cost sheet for your review for contracts that exceed or may exceed $50,000. The contract rate sheet includes NDE approved rates for services that need to be purchased by Omaha Public Schools from outside agencies that will provide special education services to students ages birth-21. The contract cost sheet includes the agency, address, type of service the agency provides, the estimated number of students that receive services from that agency and 2024-2025 contract rate. The sheet includes an estimate of the total cost for special education services provided by contract agencies. The rates and contracts are budgeted for within the 2024-2025 school year. Per their agreement with Omaha Public Schools, all providers must receive NDE approval to provide special education and related services. The total cost to the District for this group is estimated to be $1,244,404.00 and is an allowable reimbursable special education expenditure. 
 

Rationale:  FUND: 158 Sherwood Foundation Grants
PROGRAM:  1100 Regular Instruction
DEPT ID: 7193020 Curriculum and Learning Admin
Project: 456425
SUPPLIER: Bailey Education Group
POLICY: 7000, III.K., V.D., VII.A.
AMOUNT: $1,182,500.00
 
Administration recommends approval of the attached contract with Bailey Education Group for teacher instructional coaching and support in consultation with Curriculum and Instruction Support.  This contract is for the 2024-2025 school year and provides 40 days of math instructional coaching at 6 middle schools (Beveridge, Bluestem, King Science, McMillan, Monroe, and Norris), 40 days of instructional coaching in AP at 3 schools (Burke, North, and Westview), 20 days of early childhood instructional coaching at 5 elementary schools (Belle Ryan, Fontenelle, Kennedy, Picotte, and Sunny Slope), 5 days of professional learning for special education paraprofessionals, and 8 days of training and implementation support for MTSS for District staff. The total amount of this contract is $1,182,500.00 and is grant funded.

Rationale:  Policy 4001 and 4035 require that the election of employees shall be by action of the Board of Education upon recommendation of the Superintendent or designee.  Additionally, Policy 4008 requires that the Chief Human Resources Officer process all retirements, resignations, cancellations, contract amendments and terminations of employment making a recommendation for appropriate action to the Superintendent and Board of Education.  Therefore, the District recommends the approval of the attached Staffing Adjustments.

Rationale:  Pursuant to Policy 7000, III.D, Administration recommends the Board of Education rejects all bids submitted for RFP No. P024-24, K-12 Physical Education Textbooks and Resources. The proposed rejection by the District is based upon receiving no compliant bids. Human Kinetics did not provide a signature page making them non-complaint: and QuaverEd Inc. did not provide physical samples as required in the proposal making them non-complaint. The scope of the project will be revised and rebid.
 

Rationale:  Fund: 176, Federal Grants
Department: 7105500, Health Services
Program: 2110, Student and Community Services
Project: 499624, Title IV A Student Support Academic Enrichment
Policy:  7000
Total:  $255,000.00

The Curriculum Committee recommends approval to purchase Edmentum software to be utilized by high school students for credit recovery in the current 2024-25 school year. Edmentum provides credit recovery opportunities to Omaha Public Schools high school students that would otherwise be cost-prohibitive, increases the number of students on-track for a timely high school graduation. This curriculum aligns with course standards and in keeping with the bid exceptions contained within Policy 7000, Section V.A., no bid was required for this purchase. On September 16, 2024, Administration presented its recommendation to the Curriculum Committee. The total cost of this purchase is $255,000.00.

Rationale:  FUND: 1 General Fund
PROGRAM: 2510 - Business Support Services
DEPT: 7062100 - Accounting & Finance Office
SUPPLIER: DebtBook
POLICY: 7000, III.K., 7000, VII. A.
AMOUNT: $99,400.00 

Administration recommends approval of the attached renewal amendment with Fifth Asset, Inc., Doing Business As DebtBook. DebtBook was implemented with Board of Education approval effective July 1, 2023, through June 30, 2024.  DebtBook will provide a software subscription with the tools to complete debt, lease and subscription management and accounting standards compliance (including GASB 87 Leases and GASB 96 Subscriber Based Information Technology Arrangements (SBITA). Administration recommends approval of the contract for services from July 1, 2024 through June 30, 2027.  The total cost of the renewal amendment is $99,400.00.

Rationale:  Administration recommends approval of the correction to the H07_52F - Operational Services Specialist, in the attached Non-Negotiated Salary Schedule and Part Time Hourly Rates that was approved on October 16, 2023, by the Board of Education. This salary schedule was not appropriately aligned to negotiated groups under their supervision. The adjustment aligns this group appropriately. All other salary schedules remain as approved at the October 16, 2023, Board Meeting.

Rationale:  It is recommended that the grant fund budget be amended to include the receipts and expenditures of the attached grant awards.

Rationale:  The Chair of the Curriculum Committee will provide an update.

Rationale:  The Chair of the Policy Committee will provide an update.

Rationale:  Policy 8120 stipulates the Board of Education shall cause policies and regulations to be revised as necessary.  The Policy Committee will provide recommended changes to the following policies:

6211 - Curriculum - Assessments
8273 - Removals and Vacancies

Rationale:  The Omaha Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.