November 4, 2024 at 6:00 PM - Omaha Public Schools Board of Education and Educational Service Unit 19 Board Meeting
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A. OPS Board Of Education Information
Rationale:
Notice to visitors: If you wish to speak, please obtain a “Request to be Heard” form from the entry table and return the completed form to the table attendant or the Board of Education Director. The agenda will be kept current and available for public inspection in the office of the Secretary of the Board of Education at the Administrative Building during regular working hours. |
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B. Call to Order
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C. Pledge of Allegiance
Rationale:
Burke High School's JROTC will Present the Colors and lead the Pledge of Allegiance.
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D. OPS Vision and Mission Statement
Rationale:
The Vision: Every Student. Every Day. Prepared for Success.
The Mission: To prepare all students for success in college, career, and life. |
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E. Roll Call
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E.1. Excused/Unexcused Absence
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F. School Spotlight
Rationale:
The #OPSProud Spotlight recognizes Burke High's Allison Arkfeld, recipient of the JROTC Legion of Valor Award.
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G. Board and Superintendent Communications
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G.1. Superintendent
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G.2. Board Members
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H. Public Comment and Recognition
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I. Consent Agenda
Rationale:
At this time, any Board member may request that any item in the consent agenda be removed from the consent agenda and be considered and voted on separately.
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I.1. Reading of Minutes
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I.1.a. Monday, October 21, 2024 - Regular Meeting
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I.1.b. Monday, October 28, 2024 - Board Workshop
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I.2. Approval of the Annual Participant Interlocal Agreement with the Learning Community of Douglas and Sarpy Counties for the 2024-2025 School Year ($578,000.00)
Rationale:
Fund: 155, Reimbursable Grants
Program: 3201, Early Childhood Ed Department: 1510080, Pinewood Elementary Regular Preschool 1590080, Liberty Elementary Regular Preschool 1030080, Mt. View Elementary Regular Preschool 1240080, Gomez Elementary Regular Preschool Grant: 437025, BECI Pinewood Elementary 436222, BECI Liberty Elementary 433625, BECI Mt. View Elementary 434125, BECI Gomez Elementary Policies: 7000 Amount: $578,100.00 The Interlocal Cooperation Act authorizes the Board of Education to enter an annual Interlocal Agreement between the District and the Learning Community of Douglas and Sarpy Counties in implementation of the Superintendents' Early Childhood Plan for the 2024-25 school year. The Superintendents' Early Childhood Plan was first implemented in 2014-2015 and provides focused interventions to reduce cognitive, social, and achievement gaps for at-risk students. The four OPS elementary schools participating in this plan are Liberty, Pinewood, Gomez and Mount View. The total amount of the grants is $578,100.00.
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I.3. Approval of an Agreement Between Omaha Public Schools and the University of Nebraska Omaha for Dual Enrollment Opportunities Offered to Omaha Public Schools Students for the 2024-2025 through 2026-2027 School Years
Rationale:
Fund: 176, Misc. Federal Grants
Program: 2110, Student and Community Services Dept.: 7105800, Student and Community Services Project: 499625, Title IV-A Policy: 6213 Administration recommends approval of a cooperative agreement between Omaha Public Schools and the University of Nebraska Omaha to extend dual enrollment opportunities for Omaha Public students to receive full college credit for University of Nebraska Omaha classes taught in an Omaha Public Schools setting where they meet university standards, policies, and objectives. Omaha Public Schools students are offered this opportunity at a reduced rate of tuition of $250 per course. During the 2023-2024 school year, over 800 students enrolled in courses at a cost of $430,950. Omaha Public Schools will work with students and families to ensure this opportunity is available to all who are interested. This agreement is for the 2024-2025 through 2026-2027 school years.
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I.4. Approval of Change Order No. 001 for Bid No. 24-074, OPS Burke High School Track Resurfacing by Midwest Tennis and Track Co. - Deduct $8,184.00 Revised Total: $685,816.00
Rationale:
FUND: 31 Special Building Fund
PROGRAM: 2510 Business Support Services DEPT.: 7166600 Schoolhouse Planning? SUPPLIER: Midwest Tennis and Track Co. POLICIES: 7000, IV.C. AMOUNT: ($8,184.00) Pursuant to Policies 7000, IV. C., Administration recommends approval of change order No. 001 for Midwest Tennis and Track Co. on Bid No. 24-074 for the OPS Burke High School Track Resurfacing, which was approved by the Board on September 5, 2024. The item numbers reference work in which specific quantities or measurements were requested to be included as part of the base bid. The amounts reflect the change in price for the additional and/or reduced quantities required to complete the work:
This proposed change will not affect the substantial completion date of December 8, 2024.
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I.5. Approval of Change Order No. 003 - Bid No. 24-050 OPS Pool Equipment Upgrades Project by Grunwald Mechanical - Add $53,901.00 Revised Total: $2,121,609.00
Rationale:
FUND: 31 Special Building Fund
PROGRAM: 2510 Business Support Services DEPT.: 7166600 Schoolhouse Planning SUPPLIER: Grunwald Mechanical, Inc POLICIES: 7000, IV.C. AMOUNT: $53,901.00 Pursuant to Policies 7000, IV. C., Administration recommends approval of change order No. 003 to Grunwald Mechanical awarded through Bid No. 24-050 for the OPS Pool Equipment Upgrades, which was approved by the Board on May 6, 2024:
The proposed changes will not affect the substantial completion date of October 15. 2024.
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I.6. Approval of Claims Report A - District Expenditure
Rationale:
The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds. Expenditures are presented to the Board for approval in the form of a Claims Report. Claims Report A is a listing of all District expenditures and are organized and presented to the Board by which fund the expenditure is being made from (e.g. General Fund, Bond Fund, etc.).
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I.7. Approval of Claims Report B - Expenditures from Various Student Activity Funds for which the Board Serves as Custodian
Rationale:
The Board of Education is required by State Statute 79-584 to approve all expenditures of funds for which the District serves as custodian. Expenditures are presented to the Board for approval in the form of a Claims Report. Claims Report B is a listing of expenditures from the various Student Activity Funds for which the Board serves as custodian.
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I.8. Approval of Claims Report C - Expenditures on behalf of Board Members or their Related Organizations
Rationale:
Board Members are prohibited by Nebraska law from voting on items which may personally benefit them. Expenditures which may personally benefit individual Board Members are presented to the Board for approval in the form of a separate Claims Report in order to permit those Board Members to abstain from voting on items which may personally benefit them. The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds. Claims Report C is a listing of expenditures that may relate to individual Board Members or Organizations that employ them.
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I.9. Approval of Claims Report D - Payroll Expenditures
Rationale:
The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds. Payroll expenditures are presented to the Board for ratification in the form of a Claims Report. Claims Report D is a summary of payrolls processed and is presented by payroll and pay date.
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I.10. Approval of Claims Report E - Payroll Estimated Expenditures
Rationale:
The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds. Payroll expenditures are presented to the Board for ratification in the form of a Claims Report. Claims Report E is an estimation of payrolls to be processed prior to the next Board meeting and is presented by payroll and pay date. Board authorization is requested for amounts not to exceed the totals in the Claims Report.
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I.11. Approval of Educational Service Unit No. 19 Claims - Expenditures to be Paid from Education Service Unit's Funds
Rationale:
The Board of Education serves as the Board of Educational Service Unit 19. The Board of Educational Service Unit 19 is required to approve all expenditures of District funds as well as funds for which the District serves as custodian. Expenditures are presented to the Board for approval in the form of a Claims Report. Educational Service Unit No. 19 Claims Report is a listing of all expenditures to be paid from the Education Service Unit's funds.
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I.12. Approval of Omaha School Employees Retirement System Claims - Expenditures to be paid from the OSERS's Funds
Rationale:
In keeping with the provisions of Nebraska Revised Statute section 79-981, the Board of Education is responsible for the transaction of OSERS’ business, including approval of expenditures of OSERS’ funds. The Administration recommends approval of the attached claims to be paid from OSERS’ funds.
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I.13. Committee on Claims Audit Approval 11/4/2024
Rationale:
State Statue 79-584 requires the Secretary to the Board of Education to audit all accounts of the Class V school district and to submit that audit to the Board of Education Audit Committee for review and approval. The objective of the audit is to obtain and review sufficient claim documentation to determine the risk of material misstatement. The audit methodology is set forth on the Claims Audit Report.
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I.14. Approval for Declaration to Surplus Ten (10) Relocatable Classroom Buildings
Rationale:
Pursuant to Policy 3090, Administration recommends that ten (10) relocatable classroom buildings listed below be declared surplus, and that staff be authorized to determine the appropriate disposition of these buildings. The relocatable classrooms are no longer needed to accommodate the student population due to new classroom additions and the construction of schools under the 2014/2018 bond construction program and current student assignment plan.
Administration further recommends that the District’s Chief Operations Officer, or their designee, be authorized to sign on behalf of the District all necessary documents to remove or retire the buildings.
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I.15. Approval to Extend Licensing for Britannica School and Britannica Spanish from June 30, 2024 to September 4, 2025 ($33,850.00)
Rationale:
FUND: 1, General Fund
PROGRAM: 2241, Library Services DEPT: 7193010, Secondary Education Admin. SUPPLIER: Britannica School POLICIES: 7000, V. A. AMOUNT: $33,850.00 Administration recommends renewing the licensing subscriptions for the Britannica School and Britannica Spanish Online Databases. Britannica School is a K-12 online encyclopedia that allows all OPS students to research using high quality, up-to-date materials that have been professionally reviewed. Britannica Spanish provides access to similar information in a Spanish language format. This purchase maintains District compliance with the Rule 10 requirement that all schools have at least one set of encyclopedias available in either print or electronic format with a copyright date within the last 5 years. The total price is $33,850.00. In keeping with the provisions of Policy 7000, V.A., no bid was required for this purchase because it falls under the exception to bidding procedures as academic prerogative.
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I.16. Approval of First Amendment to Easement Agreement with Boys and Girls Club of the Midlands to Extend Easement through February 2, 2030
Rationale:
Administration recommends approval of the First Amendment to Easement Agreement with Boys and Girls Club of the Midlands (BGCM) for the northwest corner of Lot 2 at Blackburn Alternative School (cell tower). The original easement was granted to BGCM on April 6, 2004, to allow BGCM to maintain, operate, and repair an existing PCS antenna upon a stadium light standard and related ground-mounted equipment. Sprint Spectrum, L.P. owns the PCS Communications Facilities, which have been maintained at this location since February 3, 2000. This extension aligns the easement with an option Sprint Spectrum L.P. has to extend the lease through 2030, with CGCM. In 2030, the District would assume the remaining six options to extend the agreement for five (5) years each per the lease agreement attached, receiving $2,012.50 per month for the use of the antenna space.
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I.17. Approval of Head Start Delegate Agreement for the 2024-2025 Grant Year ($4,432,266)
Rationale:
FUND: 156, Head Start/Early Head Start
PROGRAM: 3201, Early Childhood DEPT: 0660085, Kennedy Head Start Grant AMOUNT: $4,432,266 Section 642 of the Head Start Act requires Board of Education approval of this proposed agreement between Omaha Public School and Educare of Omaha. This document is an agreement between OPS Head Start/Early Head Start and Educare for the 2024-25 grant year. Educare agrees to provide Head Start and Early Head Start services as a delegate agency for OPS and follow all Head Start regulations.
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I.18. Approval of Proposed Staffing Adjustments
Rationale:
Policy 4001 and 4035 require that the election of employees shall be by action of the Board of Education upon recommendation of the Superintendent or designee. Additionally, Policy 4008 requires that the Chief Human Resources Officer process all retirements, resignations, cancellations, contract amendments and terminations of employment making a recommendation for appropriate action to the Superintendent and Board of Education. Therefore, the District recommends the approval of the attached Staffing Adjustments.
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I.19. Approval of the Head Start Quality Improvement Plan
Rationale:
The Head Start program received a program performance summary report on May 20, 2024, as a follow up to the Head Start Focus Area 2 review February 26 - March 1. In response to the report, the Administration has prepared the attached Quality Improvement Plan that it proposed to implement during the current school year. In keeping with the provisions of Section 642 of the Head Start Act, the Board of Education serves as the Governing Body for Head Start. The Head Start Governing Body is required to review and approve specific processes of the program including implementation of corrective action plans. As such, the Administration recommends approval of the Quality Improvement Plan.
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I.20. Approval of Second Reading of Policies 1010, 5001, 5201, 5419, 6010, 6110, 6113, 6200, 6270
Rationale:
Policy 8120 stipulates the Board of Education shall cause policies and regulations to be revised as necessary. The Policy Committee will provide recommended changes to the following policies:
1010 - Visiting Schools 5001 - Admission Requirements 5201 - Promotion and Retention 5419 - Parent, Guardian, and/or Educational Decisionmaker Involvement and Student Privacy Protection Policy 6010 - Scope of Instruction 6110 - School Instructional Hours 6113 - Parental/Guardian Access to the Schools - DELETE (6113 has been combined with 5419 Parent, Guardian, and/or Educational Decisionmaker Involvement and Student Privacy Protection Policy included above) 6200 - Objectives of the Instructional Program 6270 - School-Sponsored Field Trips, Non-Routine Trips and Non-School Sponsored Trips Following Board approval of Second Reading, the updated policy(ies) will immediately go into effect until the next review.
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I.21. Grant Fund Budget Awards
Rationale:
It is recommended that the grant fund budget be amended to include the receipts and expenditures of the attached grant awards.
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J. Discussion and/or Action Items
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J.1. Information Item(s)
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J.1.a. Accountability Committee Update
Rationale:
The Chair of the Accountability Committee provided an update.
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J.2. Action Item(s)
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J.2.a. Approval of First Reading of Policy 6300
Rationale:
Policy 8120 stipulates the Board of Education shall cause policies and regulations to be revised as necessary. The Policy Committee will provide recommended changes to the following policies:
6300 - Selection and Review of Instructional and Library Materials
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J.2.b. Approval of the Report of the Legislative Committee Including Recommended Legislative Positions
Rationale:
The Legislative Committee, in keeping with the provisions of Policy 8150, recommends approval of its findings and recommendations as set forth in the attached summary of bills introduced before the Nebraska Legislature. The summary has been prepared with the assistance of Kissel Kohout ES Associates and generally includes legislation which may affect the District. The Committee continuously monitors legislative activity and may, from time to time, recommend that the Board take or update a position on a particular bill, resolution or amendment. Committee recommendations typically include one of the following: Support, Oppose, or Monitor with Research. In the absence of one of those recommendations, the Committee is recommending that the District take no position. Given the fluid nature of the legislature, the Committee may need to present new bills, resolutions or amendments, including some that may not have appeared on the bill summary, to the Board for consideration. In addition to the bill summary, the Committee, on occasion, recommends Board approval of position statements to guide the Board President and/or Superintendent when dealing with legislative debate on issues particular concern to the District that arise between Board Meetings. There are no new recommended positions in this report.
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K. Receipt of Reports
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K.1. Head Start Monthly Board Report for September 2024
Rationale:
This document provides the Board of Education with monthly Head Start information regarding attendance and enrollment, meal counts, in-kind amounts, health requirements, policy council minutes, delegate reports, and program information summaries to maintain a communication structure to support oversight responsibilities as stated in Head Start Performance Standard 1301.2.
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L. Request for Closed Session
Rationale:
The Omaha Board of Education is authorized by state statute to hold closed sessions. Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.
Explanation
At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law. That the Board hold a closed session: 1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law. 2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law. |
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M. Adjournment
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