January 6, 2025 at 6:00 PM - Omaha Public Schools Board of Education and Educational Service Unit 19 Board Meeting
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A. OPS Board Of Education Information
Rationale:
Notice to visitors: If you wish to speak, please obtain a “Request to be Heard” form from the entry table and return the completed form to the table attendant or the Board of Education Director. The agenda will be kept current and available for public inspection in the office of the Secretary of the Board of Education at the Administrative Building during regular working hours. |
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B. Call to Order
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C. Board of Education Oath of Office
Rationale:
New Board members, Gini Magnuson and Kimara Snipes, will take the Oath of Office.
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D. Pledge of Allegiance
Rationale:
Bryan High School's JROTC will Present the Colors and lead the Pledge of Allegiance.
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E. OPS Vision and Mission Statement
Rationale:
The Vision: Every Student. Every Day. Prepared for Success.
The Mission: To prepare all students for success in college, career, and life. |
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F. Roll Call
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F.1. Excused/Unexcused Absence
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G. School Spotlight
Rationale:
The #OPSProud Spotlight celebrates Central High students Aiden Ramirez and Asia Young who earned a place in the American Choral Directors’ Association National Honor Choirs.
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H. Board and Superintendent Communications
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H.1. Superintendent
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H.2. Board Members
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I. Public Comment and Recognition
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J. Consent Agenda
Rationale:
At this time, any Board member may request that any item in the consent agenda be removed from the consent agenda and be considered and voted on separately.
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J.1. Reading of Minutes
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J.1.a. Wednesday, December 11, 2024 - Regular Meeting
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J.1.b. Monday, December 16, 2024 - Workshop
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J.2. Acceptance of the Resignation of Margo Juarez as the Duly Elected Representative of Subdistrict #8 of Douglas County School District 0001
Rationale:
Ms. Margo Juarez was elected to the Nebraska legislature at the General election held on November 5, 2024. Ms. Juarez submitted her resignation as the duly elected representative for Subdistrict #8 of the Board of Education at the Board of Education Meeting on December 11, 2024, with a proposed effective date of December 31, 2024. In keeping with the provisions of Nebraska Revised Statute 32-562, the resignation does not become effective until accepted by the Board of Education. Board Officers recommend acceptance of Ms. Juarez’ resignation.
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J.3. Approval of Change Order No. 001, 002, 003, 004, 005, and 006 Bid No. P006-23 OPS Central Park Elementary and Educare Omaha at Indian Hill Cooling Tower Replacement Project by B&K Mechanical Contractors, LLC, Doing Business As Grunwald Mechanical (Add $56,569.00) Revised Total: $1,074,880.00
Rationale:
FUND: 1 & 175 General Fund reimbursed by Covid Federal Grants
PROGRAM: 2620 Maintenance Schools/District Buildings DEPT. ID: 7166600 Schoolhouse Planning SUPPLIER: B&K Mechanical Contractors, LLC, d/b/s Grunwald Mechanical POLICIES: 7000, IV.G. AMOUNT: $56,569.00 Pursuant to Policies 7000, IV.G, Administration recommends Board approval of change orders No. 001, 002, 003, 004, 005, and 006 to B&K Mechanical Contractors, LLC, Doing Business As Grunwald Mechanical awarded through Bid No. P006-23 for the 2023 OPS Central Park Elementary and Educare Omaha at Indian Hill Cooling Tower Replacement Project was approved by the Board of Education on April 17, 2023. This work was completed, and the project was substantially completed on April 30, 2024. A review and audit of the project determined that these change orders had not been submitted to the Board of Education as required. These are being submitted post-project completion to finalize all required documentation.
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J.4. Acceptance of the Certificate of Substantial Completion for OPS Central Park and Indian Hill Educare Cooling Tower Replacement
Rationale:
Pursuant to Policy 7003, F.4., Administration in keeping with long-standing practice, the Substantial Completion for OPS Central Park and Indian Hill Educare Cooling Tower Replacement is being submitted to the Board of Education for acceptance.
Contractor Project Completion Date Grunwald Mechanical OPS Central Park and Indian Hill April 30, 2024 Cooling Tower Replacement The completion date, as listed above, is the date of commencement of the one-year warranty period and is required by the contract documents. This agreed-upon contractual date will provide continuity in the start dates of the warranties and considers that the Owner had beneficial use and occupancy of the facility.
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J.5. Approval to Accept a Grant and Agreement from the Learning Community of Douglas and Sarpy Counties for the 2024-2025 through 2028-2029 School Years ($1,750,000.00)
Rationale:
Fund: 4591, Learning Community
Program: 1100 Regular Instruction Department: 7192010, Elementary Education Admin Grant: Learning Community of Douglas & Sarpy Counties Policies: 7000 Amount: $1,750,000 ($350,000 per year) Administration requests approval of a five-year grant (2024-2025 through 2028-2029) and an agreement that will allow the District to expand their partnership with the Learning Community of Douglas and Sarpy Counties. The grant will be used to provide all elementary 5th grade students with an experiential learning opportunity to visit the Kiewit Luminarium. All entrance fees and bus transportation will be covered by this grant. This experience is aligned to Nebraska Science and ELA standards. In addition, the grant will expand access to the Amira screener, a tool to assess the reading abilities of students, for all students in 4th through 6th grade. Currently, Amira is only available to our students in kindergarten through 3rd grade. The initial term of the agreement is for one year and will automatically renew for five additional one-year terms. Learning Community and Omaha Public Schools have partnered together previously to provide coaching, family support workers, community facilitators, family facilitators and Board-Certified Behavior Analysts, as well as professional learning. The total amount of this grant for the District is $1,750,000.00.
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J.6. Approval of an Amendment to the Newsela English and Science Master Services Agreements to Include Support of Omaha Virtual School with Online Supplemental Resources to be used in the District’s 6-12 English Language Arts Courses and 6-12 Science Courses for the 2024-2025 through 2030-2031 School Years (No additional cost)
Rationale:
Administration requests approval of Amendments to the Newsela English Master Services Agreement and the Newsela Science Master Services Agreement to support Omaha Virtual School Secondary with online supplemental resources. The Amendments are effective from October 3, 2024 through July 31, 2031. There is no additional cost to the District.
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J.7. Approval of the Assignment of the Architect Agreement between the Omaha Public Schools Foundation and Holland Basham Architects, Inc. for Renovations to Burke High School Stadium, to the District
Rationale:
Administration recommends approval of the attached agreement with the Omaha Public Schools Foundation (Foundation) assigning its agreement with Holland Basham Architects, Inc. to the District. Holland Basham Architects, Inc. has provided schematic design, design development, preparation of construction documents, contract administration, and engineering services for the renovation of the Burke High School Stadium project through the Foundation. The District agreed, as part of the funding agreement previously approved by the Board on April 17, 2024, that it would retain Holland Basham Architects, Inc. on the project. The underlying agreement with Holland Basham Architects, Inc. is also attached. The Foundation will be responsible for payment to Holland Basham Architects, Inc. for any services not previously paid for by the Foundation. The District retains oversight of Holland Basham Architects, Inc. for the project.
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J.8. Approval to Award Bid No. 25-005 to Woodhouse Ford of Omaha, Inc. for Two (2) Brand New Eight or More Passenger Vehicles ($120,100.00)
Rationale:
FUND: 4070 Depreciation Reserve Fund
PROGRAM: 2510 Business Support Services DEPT: 7062100 Accounting & Finance SUPPLIER: Woodhouse Ford of Omaha, Inc. POLICY: 7000, VII, D. AMOUNT: $120,100.00 Administration recommends approval to award Bid No. 25-005 to Woodhouse Ford of Omaha, Inc. for the purchase of two (2) brand-new eight or more passenger vehicles. The vehicles will be assigned to Student Transportation, which District schools can request to use for student trips and professional conferences in the state. Midway Ford Truck Center is non-compliant for not meeting bid specifications by providing a two-wheel drive vehicle instead of a four-wheel drive (4WD) vehicle. In addition, Midway’s submission does not meet chassis compliance as the vehicle provided is built on a manufactured chassis that does not comply with the Nebraska Department of Education (Pupil Transportation) regulations. Woodhouse Ford of Omaha, Inc. meets bid specifications. The total purchase price for two (2) vehicles is $120,100.00.
For complete bid documentation, contact Traci.Shobe@ops.org.
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J.9. Approval of Claims Report A - District Expenditure
Rationale:
The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds. Expenditures are presented to the Board for approval in the form of a Claims Report. Claims Report A is a listing of all District expenditures and are organized and presented to the Board by which fund the expenditure is being made from (e.g. General Fund, Bond Fund, etc.).
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J.10. Approval of Claims Report B - Expenditures from Various Student Activity Funds for which the Board Serves as Custodian
Rationale:
The Board of Education is required by State Statute 79-584 to approve all expenditures of funds for which the District serves as custodian. Expenditures are presented to the Board for approval in the form of a Claims Report. Claims Report B is a listing of expenditures from the various Student Activity Funds for which the Board serves as custodian.
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J.11. Approval of Claims Report C - Expenditures on behalf of Board Members or their Related Organizations
Rationale:
Board Members are prohibited by Nebraska law from voting on items which may personally benefit them. Expenditures which may personally benefit individual Board Members are presented to the Board for approval in the form of a separate Claims Report in order to permit those Board Members to abstain from voting on items which may personally benefit them. The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds. Claims Report C is a listing of expenditures that may relate to individual Board Members or Organizations that employ them.
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J.12. Approval of Claims Report D - Payroll Expenditures
Rationale:
The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds. Payroll expenditures are presented to the Board for ratification in the form of a Claims Report. Claims Report D is a summary of payrolls processed and is presented by payroll and pay date.
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J.13. Approval of Claims Report E - Payroll Estimated Expenditures
Rationale:
The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds. Payroll expenditures are presented to the Board for ratification in the form of a Claims Report. Claims Report E is an estimation of payrolls to be processed prior to the next Board meeting and is presented by payroll and pay date. Board authorization is requested for amounts not to exceed the totals in the Claims Report.
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J.14. Approval of Educational Service Unit No. 19 Claims - Expenditures to be Paid from Education Service Unit's Funds
Rationale:
The Board of Education serves as the Board of Educational Service Unit 19. The Board of Educational Service Unit 19 is required to approve all expenditures of District funds as well as funds for which the District serves as custodian. Expenditures are presented to the Board for approval in the form of a Claims Report. Educational Service Unit No. 19 Claims Report is a listing of all expenditures to be paid from the Education Service Unit's funds.
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J.15. Committee on Claims Audit Approval 1/6/2025
Rationale:
State Statue 79-584 requires the Secretary to the Board of Education to audit all accounts of the Class V school district and to submit that audit to the Board of Education Audit Committee for review and approval. The objective of the audit is to obtain and review sufficient claim documentation to determine the risk of material misstatement. The audit methodology is set forth on the Claims Audit Report.
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J.16. Grant Fund Budget Awards
Rationale:
It is recommended that the grant fund budget be amended to include the receipts and expenditures of the attached grant awards.
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J.17. Approval of a Continued Master Services Agreement between the District and United Way of the Midlands for the Operation of the Jobs for America’s Graduates Program for the 2024-25 School Year ($120,000.00)
Rationale:
FUND: 01 , General Fund
PROGRAM: 1100, Regular Instruction DEPT: 7193010, Secondary Education Administrative SUPPLIER: United Way of the Midlands POLICY: 7000 III.K., VII.A. AMOUNT: $120,000 Administration recommends approval of a continued Master Services Agreement between Omaha Public Schools and United Way of the Midlands for the operation of the Jobs for America’s Graduates Program (JAG). JAG is currently engaged in programming at Bryan Middle, Nathan Hale, King Science, Marrs, McMillan, Monroe, and Norris Middle Schools and Benson, Bryan, Buena Vista, Northwest, and South High Schools. There is no cost to the District for the initial two years of the program and a cost of $10,000 per site, per school year thereafter. JAG and the United Way of the Midlands serve students as they implement 87 competencies through its evidence-based programming to connect students to building workplace and life skills through a service provider relationship. The total cost for the 2024-2025 school year is $120,000.
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J.18. Approval of Lease with Nebraska Methodist Health System, Inc. to Provide Mental Health, Counseling, and other Medical Services at the Benson High School Community Clinic from January 2025 through December 2025
Rationale:
Administration recommends the approval of the attached lease with Nebraska Methodist Health System, Inc. to provide mental health, counseling, and other medical services at the Benson High School Community Clinic. The District provides two (2) office spaces, office furniture, and related equipment. Nebraska Methodist Health System, Inc. staff will provide mental health, counseling, and other medical services to students and community members at no charge to the District. The District considers the dental and medical services Nebraska Methodist Health System, Inc. provided as complementary and directly supportive of our educational mission. Accordingly, the District is providing the lease for the identified space for $1.00 per term. The initial term will run from January 1, 2025, through the last day of December 2025 and be automatically extended for one (1) year unless either party elects to not renew the lease.
This is the final partner to join the Benson High School Community Clinic. The Board of Education approved a lease with Charles Drew to provide dental and other medical services on October 7, 2024, and with Project Harmony to provide school-based mental health and counseling services on July 15, 2024.
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J.19. Approval of Proposed Staffing Adjustments
Rationale:
Policy 4001 and 4035 require that the election of employees shall be by action of the Board of Education upon recommendation of the Superintendent or designee. Additionally, Policy 4008 requires that the Chief Human Resources Officer process all retirements, resignations, cancellations, contract amendments and terminations of employment making a recommendation for appropriate action to the Superintendent and Board of Education. Therefore, the District recommends the approval of the attached Staffing Adjustments.
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J.20. Approval of the Revised Long Term Disability Plan Document, Self-Insured by Omaha Public Schools, Administered by Mutual of Omaha, to begin on January 6, 2025
Rationale:
Administration recommends the approval of the updated Long-Term Disability Plan Document from September 1, 1993. The revised plan includes updated legal language and the removal of the eligibility of employees for workman's compensation.
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J.21. Approval of Surplus Inventory Items for Auction or Discard
Rationale:
Pursuant to Policy 3090, Administration recommends approval of the sale of the attached lists of items which include vehicles and miscellaneous surplus items. The sale will be held online by The Auction Mill L.L.C., public auction on January 12, 2025 through January 26, 2025. The District is selling the surplus items "AS IS" since they are no longer usable by the District.
The District will pay 10% of the gross proceeds of sale for any vehicles sold. The title transfer fee of $25.00 will be charged to the individual purchasing the vehicle. Auction Mill L.L.C., will receive 20% of the gross proceeds of the sale of miscellaneous surplus items. The Administration further requests that the Board of Education authorize the Superintendent or his designee to sign all necessary transfer documents upon payment in full by the purchasers.
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J.22. Approval of Third Amendment to Memorandum of Understanding with Midland University for ESL Endorsement Program for the 2025-2026 School Year ($283,500.00)
Rationale:
FUND: 176, Miscellaneous Federal Grants
PROGRAM: 1170, English Language Learners DEPT: 7198170, English As a Second Language PROJECT: 464925, Title III LEP FY25 SUPPLIER: Midland University POLICY: 7000 VII.A. AMOUNT: $283,500.00 Administration requests approval of the Third Amendment to the Memorandum of Understanding with Midland University for ESL Endorsement Program for the 2025-2026 School Year. In April 2022, the Board of Education approved a contract with Midland University for the Omaha Public Schools ESL Endorsement for 2022-23. In keeping with Policy 7000, the Administration recommends approval of the third amendment to the existing contract with Midland University to offer Omaha Public Schools certified teachers the opportunity to earn their K-12 ESL Endorsement. In alignment with Title III guidance, the ESL Endorsement program serves to develop and enhance teacher capacity to meet the language and content needs of English learners. In accordance with the Nebraska Department of Education Rule 15, the program increases the number of teachers with an ESL Endorsement, which is one way the Omaha Public Schools continues to ensure qualified teachers work with English learners. It is expected that participants will work three years in OPS after the completion of the program. Each cohort will have a minimum of 12 students. The EL Office will seek to fill three (3) cohorts of 20 students in 2025-26. Title III EL funds pay for the tuition and fees which equal $945 per 3 credit hour class ($315 per credit) or $94,500 per cohort. The anticipated total cost to the district from Title III funds is $283,500.00. The contract will be effective for one (1) year, from August 1, 2025 to July 31, 2026. The Administration will maintain records of participants.
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K. Discussion and/or Action Items
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K.1. Information Item(s)
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K.2. Action Item(s)
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K.2.a. Approval of Second Reading of Policy 6240 and Updates to Policies 5419, 6280, 6310, 6315, 6320, 6360
Rationale:
Policy 8120 stipulates the Board of Education shall cause policies and regulations to be revised as necessary. The Policy Committee will provide recommended changes to the following policies:
Policy Updates: 5419 - Parent, Guardian, and/or Educational Decisionmaker Involvement and Student Privacy Protection Policy 6280 - Instruction (Reviewed, no changes) 6310 - Textbook Loans (REMOVE) 6315 - Use of Maps in Instruction (NEW) 6320 - Parent Requests for an Alternate Text (REMOVE - will be included in Policy 5419) 6360 - Recognition of Religious Beliefs and Customs Recommended Approval of Second Reading: 6240 - Homework Policy 6240 was previously shared with the Board as a recommended update on August 5, 2024. The Board approved the First Reading of the updated policy on August 19, 2024. The committee recommends approval of the second reading of Policy 6240. Following Board approval of Second Reading, the updated policy will immediately go into effect until the next review.
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L. Receipt of Reports
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L.1. 2024-25 Educational Benefits Report
Rationale:
The purpose of this report is to provide the district’s 2024-25 educational benefit eligibility percentages, and to discuss trends in eligibility across schools and student groups.
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L.2. Financial Results from the October 13, 2024 District Surplus On-line Auction Provided by Auction Mill L.L.C. ($9,779.20)
Rationale:
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L.3. Head Start Monthly Board Report for November 2024
Rationale:
This document provides the Board of Education with monthly Head Start information regarding attendance and enrollment, meal counts, in-kind amounts, health requirements, policy council minutes, delegate reports, and program information summaries to maintain a communication structure to support oversight responsibilities as stated in Head Start Performance Standard 1301.2.
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M. Request for Closed Session
Rationale:
The Omaha Board of Education is authorized by state statute to hold closed sessions. Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.
Explanation
At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law. That the Board hold a closed session: 1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law. 2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law. |
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N. Election of Officers
Rationale:
In keeping with the provisions of Policy 8130, the Board of Education is required to elect its President and then its Vice President. Any member of the Board may self-nominate or be nominated by another Board Member. Nominating speeches are not permitted. However, nominees shall have up to five minutes to speak following the close of nominations and prior to the distribution of ballots. Nominee speeches shall be in order of nomination. Election of officers of the Board of Education shall be kept by secret ballot. Election shall require a majority of all members of the Board.
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O. Adjournment
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