April 21, 2025 at 6:00 PM - Omaha Public Schools Board of Education and Educational Service Unit 19 Board Meeting
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A. OPS Board Of Education Information
Rationale:
Notice to visitors: If you wish to speak, please obtain a “Request to be Heard” form from the entry table and return the completed form to the table attendant or the Board of Education Director. The agenda will be kept current and available for public inspection in the office of the Secretary of the Board of Education at the Administrative Building during regular working hours. |
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B. Call to Order
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C. Pledge of Allegiance
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D. OPS Vision and Mission Statement
Rationale:
The Vision: Every Student. Every Day. Prepared for Success.
The Mission: To prepare all students for success in college, career, and life. |
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E. Roll Call
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E.1. Excused/Unexcused Absence
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F. School Spotlight
Rationale:
The #OPSProud Spotlight recognizes Omaha Public Schools students who won a state wrestling championship in 2025:
Abdi Unle, Bryan High Jermaine Dortch, North High Tyson Terry, North High Audre Herron, Westview High Kalynn Lyons, Westview High Jermaine Dortch is a two-time state champion, and Tyson Terry is the first four-time heavyweight state champion in Nebraska history. |
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G. Board and Superintendent Communications
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G.1. Superintendent
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G.2. Board Members
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H. Public Comment and Recognition
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I. Consent Agenda
Rationale:
At this time, any Board member may request that any item in the consent agenda be removed from the consent agenda and be considered and voted on separately.
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I.1. Reading of Minutes
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I.1.a. Monday, April 7, 2025 - Regular Board Meeting
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I.2. Acceptance of the Certificate of Substantial Completion for OPS Mills Building Printing and Publication Remodel
Rationale:
Pursuant to Policy 7003, F.4., Administration, in keeping with long-standing practice, the Substantial Completion for the OPS Mills Building Printing and Publication Remodel is being submitted to the Board of Education for acceptance.
The completion date, as listed above, is the commencement date of the one-year warranty period and is required by the contract documents. This agreed-upon contractual date will provide continuity in the warranty start dates and considers that the Owner had beneficial use and occupancy of the facility.
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I.3. Approval of Agreement with Finalsite for District Website and Communications Platforms through June 2030 ($1,290,387.00)
Rationale:
FUND: 5190 ESU19 Information Management Services
PROGRAM: 2510 Business Support Services DEPT: 7062515 Project Management SUPPLIER: Finalsite AMOUNT: $1,290,387.00 Administration recommends approval by the Board of Education for the attached, renewal agreement with Finalsite for five one-year terms, through June 30, 2030, for $1,290,387.00. Since awarding RFP No. 028-20 to Blackboard, Inc. in October 2020, Omaha Public Schools launched new websites and mass communications tools through the platform which has since been purchased by Finalsite. The Board of Education approved a three-year extension of the contract in 2022. This new extension will go through June 2030. Administration requests the Board waive the bidding requirement under Policy 7000 so the District is able to continue using Finalsite for these services.
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I.4. Approval of Agreement with PowerSchool to Provide Applicant Tracking, Records, and Performance Management Software through June 2028 ($501,435.83)
Rationale:
FUND: 5190 ESU19 Information & Management Services
PROGRAM: 2510 Business Support Services DEPT. ID: 7062550 HR Information Systems SUPPLIER: PowerSchool POLICY: 7000, VII AMOUNT: $501,435.83 Per Policy 7000 VIII, Administration recommends approval of a three (3) year agreement with PowerSchool that was last approved by the Board of Education on November 14, 2022. PowerSchool provides the Talent Ed Suite that includes virtual staff records, staff performance (evaluations), and applicant tracking (job postings) systems for the District. These platforms provide accurate electronic record keeping that streamline standard functions within human resources for all employees. The cost for the 2025-2026, 2026-2027, and 2027-2028 will be $501,435.83.
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I.5. Approval of Annual Liability Insurance Package Renewal Negotiated with First National Insurance Company for Coverages including, Property, Liability, Workers Compensation, Crime, Cyber Liability, Fiduciary and Excess Fiduciary, State Track Meet Liability, and Blanket Builder Risk, from May 1, 2025 through May 1, 2026 ($9,531,422.00)
Rationale:
FUND: 1 General Fund
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I.6. Approval to Award Bid No. 25-015 to Follett Content Solutions, LLC, Second Son, LLC, and Textbook Warehouse, LLC for Professional Development Books for the New Teacher Institute ($71,526.00)
Rationale:
FUND:176 Misc Federal Grants
PROGRAM: 2251 Staff Development DEPT: 7043300 Staff Development Dept. VENDOR: 55544 Follett Content Solutions, LLC. $21,930.00 VENDOR: New Second Son, LLC. $34,350.00 VENDOR: 13760 Textbook Warehouse, LLC. $15,246.00 POLICY: 7000, III. K., 7000, VII.A AMOUNT: $71,526.00 Administration recommends the approval to Award Bid No. 25-015 to Follett Content Solutions, LLC., Second Son, LLC. and Textbook Warehouse, LLC. Bids were solicited to purchase professional development books for our New Teacher Institute. At our New Teacher Institute, the Omaha Public School new teachers will receive instructional books providing valuable insights, strategies, and techniques that will help them grow their teaching skills as they transition to Omaha Public Schools. The District received eleven (11) bid responses. FTH Dimension Solutions is non-compliant for submitting titles outside of the scope of the bid. The low compliant bidder meeting the specifications is Follett Content Solutions, LLC is awarded books 180 Days of Self-Care for Busy Educators and Supporting Beginning Teachers. Superior Text, LLC. is the lowest bidder for books Welcome to Teaching and EL Excellence Every Day; they will not be awarded due to previous challenges with communication, poor customer service and significant delays in shipping from purchases during the timeframe 2021 - 2022. Instead the next lowest bidder, Second Son, LLC is awarded book Welcome to Teaching, EL Excellence Every Day, and Behavior Manual. This adds an additional cost of $1,777.50 to the total purchase (a 2.5% increase in cost). Textbook Warehouse, LLC is awarded the book Class-wide Positive Behavior. The total number of Professional Development Books purchased is 2,500 (two thousand five hundred) books for the cost of $71,526.00.
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I.7. Approval of Change Order No. 001 for Bid No. 24-056, Electrical for OPS Burke High Stadium Improvements Project by Downs Electric, Inc. Add: $61,315.64 Revised Total: $763,315.64
Rationale:
FUND: 31 Special Building Fund
PROGRAM: 2510 Business Support Services DEPT: 7166600 Schoolhouse Planning SUPPLIER: Downs Electric, Inc. POLICY: 7000, IV.C. AMOUNT: $61,315.64 Administration recommends approval of change order No. 001 for Downs Electric, Inc. on Bid No. 24-056 for Electrical for OPS Burke High Stadium Improvements Project which the Board approved on September 5, 2024.
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I.8. Approval of Change Order No. 001 for Work Under Bid No. 24-055, for OPS Burke High Stadium Improvements Project by Prairie Mechanical Corp. Add: $2,100.00 Revised Total: $220,530.00
Rationale:
FUND: 31 Special Building Fund
PROGRAM: 2510 Business Support Services DEPT.: 7166600 Schoolhouse Planning SUPPLIER: Prairie Mechanical Corp. POLICY: 7000, IV.C. AMOUNT: $2,100.00 Administration recommends approval of change order No. 001 for Prairie Mechanical Corp. on Bid No. 24-055 for Mechanical for OPS Burke High Stadium Improvements Project which the Board approved on October 21, 2024.
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I.9. Approval of Claims Report A - District Expenditure
Rationale:
The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds. Expenditures are presented to the Board for approval in the form of a Claims Report. Claims Report A is a listing of all District expenditures and are organized and presented to the Board by which fund the expenditure is being made from (e.g. General Fund, Bond Fund, etc.).
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I.10. Approval of Claims Report B - Expenditures from Various Student Activity Funds for which the Board Serves as Custodian
Rationale:
The Board of Education is required by State Statute 79-584 to approve all expenditures of funds for which the District serves as custodian. Expenditures are presented to the Board for approval in the form of a Claims Report. Claims Report B is a listing of expenditures from the various Student Activity Funds for which the Board serves as custodian.
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I.11. Approval of Claims Report C - Expenditures on behalf of Board Members or their Related Organizations
Rationale:
Board Members are prohibited by Nebraska law from voting on items which may personally benefit them. Expenditures which may personally benefit individual Board Members are presented to the Board for approval in the form of a separate Claims Report in order to permit those Board Members to abstain from voting on items which may personally benefit them. The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds. Claims Report C is a listing of expenditures that may relate to individual Board Members or Organizations that employ them.
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I.12. Approval of Claims Report D - Payroll Expenditures
Rationale:
The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds. Payroll expenditures are presented to the Board for ratification in the form of a Claims Report. Claims Report D is a summary of payrolls processed and is presented by payroll and pay date.
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I.13. Approval of Claims Report E - Payroll Estimated Expenditures
Rationale:
The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds. Payroll expenditures are presented to the Board for ratification in the form of a Claims Report. Claims Report E is an estimation of payrolls to be processed prior to the next Board meeting and is presented by payroll and pay date. Board authorization is requested for amounts not to exceed the totals in the Claims Report.
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I.14. Approval of Educational Service Unit No. 19 Claims - Expenditures to be Paid from Education Service Unit's Funds
Rationale:
The Board of Education serves as the Board of Educational Service Unit 19. The Board of Educational Service Unit 19 is required to approve all expenditures of District funds as well as funds for which the District serves as custodian. Expenditures are presented to the Board for approval in the form of a Claims Report. Educational Service Unit No. 19 Claims Report is a listing of all expenditures to be paid from the Education Service Unit's funds.
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I.15. Approval of Omaha School Employees Retirement System Claims - Expenditures to be paid from the OSERS's Funds
Rationale:
In keeping with the provisions of Nebraska Revised Statute section 79-981, the Board of Education is responsible for the transaction of OSERS’ business, including approval of expenditures of OSERS’ funds. The Administration recommends approval of the attached claims to be paid from OSERS’ funds.
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I.16. Committee on Claims Audit Approval (4/21/2025)
Rationale:
State Statue 79-584 requires the Secretary to the Board of Education to audit all accounts of the Class V school district and to submit that audit to the Board of Education Audit Committee for review and approval. The objective of the audit is to obtain and review sufficient claim documentation to determine the risk of material misstatement. The audit methodology is set forth on the Claims Audit Report.
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I.17. Approval of Contract and Data Protection Agreement with Canon U.S.A., Inc. for Equipment for the Printing and Publication Expansion per Bid No. 24-073 ($155,167.00)
Rationale:
FUND: 4070 Depreciation Fund
DEPT: 7062600 Printing and Publication PROGRAM: 2510 Printing and Publication SUPPLIER: 2169 Canon U.S.A., Inc. POLICY: 7000. III. D. AMOUNT: $155,167.00 Administration recommends approval of the attached contract and Data Protection Agreement for Bid No. 24-073 to Canon U.S.A., Inc. for the Flatbed Printer Equipment for Printing and Publication Expansion ($155,167). The Board of Education approved the award of portions of Bid 24-073 to Canon at the December 11, 2024 meeting. The approval of this contract will expand the ability of the Printing and Publication to all indoor and outdoor signage with one piece substrate instead of outsourcing. This contract includes a two-year warranty. Additionally, the agreement includes five (5) optional one-year extensions that the District can elect in the future. For complete bid documentation contact Catherine.Utecht@ops.org.
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I.18. Approval of Declaration of Surplus and Sale of Outlot 3, Block 0, Nelson’s Creek, by Picotte Elementary School, to Nelson’s Creek Homeowners Association for $1.00
Rationale:
Per Board Policy 7000, Administration recommends that the real property located at Outlot 3, Block 0, Nelson’s Creek, by Picotte Elementary School be declared surplus property and the approval of the attached real estate purchase and sale agreement for the sidewalk and accompanying land (assessor parcel #1837100982) for $1.00. This property is not directly adjacent to the school property, therefore, the property provides limited value to the District. Additionally, the maintenance of the sidewalk and accompanying property places an undue burden on school staff. This land was appraised in August 2024 by Midwest Appraisal Associates, Inc. for no value. Approval of this recommendation shall authorize the Superintendent or designee to oversee the preparation of the documents necessary to complete the sale. The President is authorized to sign the initial purchase agreement and other documents necessary to complete the sale.
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I.19. Approval of Extension of Agreement and Data Protection Agreement for SchooLinks Online Career and College Access Platform in the District’s Middle and High Schools Grades 6-12, for the 2025-2026 School Year ($162,831.25)
Rationale:
FUND: 1 General Fund
PROGRAM: 2110 Student and Community Services DEPT: 7105800 Student and Community Services SUPPLIER: SchooLinks POLICIES: 6121, 7000 AMOUNT: $162,831.25 Administration recommends extension of the agreement and Data Protection Agreement with SchooLinks for online career and college access platform to be used in the District’s middle and high schools. SchooLinks was initially selected via RFP No. P017-23 and approved by the Board of Education on January 11, 2024 following the process outlined in Policy 6121. In the 2024-2025 school year, students in middle and high school used SchooLinks to explore careers and learn about post-secondary options. Students are introduced to the SchoolLinks platform in middle school as part of college and career exploration classes. Through SchoolLinks, students develop their initial post-secondary portfolio, that becomes part of the curriculum in grades 9th -11th during Freshman Seminar, Advisement, and for Portfolio/Capstone work for Pathways and Academies. 12th graders used the program to access college information, apply to colleges, submit and learn about scholarships, request transcripts, and access Common App. Schools use SchooLinks for all facets of the college application and scholarship process. SchooLinks was also used to build portfolios of student coursework, offer and collect information about work-based learning, and set up college and career events. In accordance with the language of RFP No. P017-23, Administration recommends extension of the agreement with SchooLinks online career and college access platform for use in middle and high schools for 2025-2026. The total amount of this agreement is $162,831.25.
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I.20. Approval of Proposed Staffing Adjustments
Rationale:
Policy 4001 and 4035 require that the election of employees shall be by action of the Board of Education upon recommendation of the Superintendent or designee. Additionally, Policy 4008 requires that the Chief Human Resources Officer process all retirements, resignations, cancellations, contract amendments and terminations of employment making a recommendation for appropriate action to the Superintendent and Board of Education. Therefore, the District recommends the approval of the attached Staffing Adjustments.
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I.21. Approval to Purchase District Annual Order Art Supplies for the 2025-2026 School Year ($171,988.40)
Rationale:
FUND: 1 General Fund
DEPT: 7162900 Supply-Warehouse and Distribution of Inventory PROGRAM: 2510 Business Support Service SUPPLIER: 6175 Pyramid School Products ($108,989.20) SUPPLIER: 26765 National Art and School Supplies ($23,526.00) SUPPLIER: 76871 Innovative Office Solutions ($14,130.00) SUPPLIER: 3214 Minnesota Clay USA ($14,033.40) SUPPLIER: 3017 Blick ($4,711.00) SUPPLIER: 75380 School Specialty ($5,052.00) SUPPLIER: 69402 ODP Business Solutions ($1,546.80) POLICY: 7000. III. D. AMOUNT: $171,988.40 Administration recommends approval to purchase District Art Supplies for the 2025-2026 school year. The District’s schools have submitted their requests for general art supplies for student use for the 2025-2026 school year through the annual order process. Products are being sourced through the Nebraska ESUCC 2025 Annual Buy Catalog and supplier quotes using contract pricing, which is an exception to bidding in Policy 7000 V.B.. Itemized chart of purchased items included.
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I.22. Approval to Rescind the Portion of Awarded Bid No. 24-073 Awarded to Quadient, Inc. for the Folder Inserter
Rationale:
Pursuant to Policy 7000, III.D, Administration recommends the Board of Education rescind its award of the portion of Bid 24-073 awarded to Quadient, Inc. for the Folder Inserter on December 11, 2024, Board of Education meeting. The proposed rescission is because Quadient’s proposed service agreement was contradictory to the District’s bid requirements and the parties were not able to come to an agreement on changes to this service agreement. The District instead plans to purchase the Folder Inserter through the cooperative purchasing exception to Policy 7000 for the same price as set forth in item 1.23.
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I.23. Approval to Purchase a Folder Inserter from Quadient, Inc. for the Printing and Publication Expansion Project at the US Mills Building ($127,463.50)
Rationale:
FUND: 4070 Depreciation Fund
DEPT: 7062600 Printing and Publication PROGRAM: 2510 Printing and Publication SUPPLIER: Quadient, Inc. POLICY: 7000. V.B. AMOUNT: $127,463.50 Administration recommends the Board of Education approve the purchase from Quadient, Inc. for a Folder Inserter with a two-year service agreement for the Printing and Publication Expansion using the National Association of State Procurement Officials (NASPO) Cooperative Contract for a total cost of $127,463.50. This product was previously Bid under Bid No. 24-073 and awarded. This award is being rescinded because the District was unable to come to an agreement with Quadient regarding the Service Agreement as Quadient’s proposed service agreement was contradictory to the District’s bid requirements. The District is seeking to purchase this same equipment using the exception to Policy 7000 for bidding V.B. for use of a cooperative purchasing. The equipment and service agreement offered under the State Procurement Officials Cooperative Contract meets the District's needs and is the same cost as the previous bid pricing under bid No. 24-073. The service agreement is for two years including both service and maintenance. The District shall have the right to extend this agreement for up to five additional one-year terms.
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I.24. Approval of Non-Tenured or Continuing Contracts for Probationary Certified Employees
Rationale:
Per Board Policy 4120, the District annually seeks approval from the Board of Education to renew the contracts of probationary certificated employees for the next school year. As such, the District recommends that the probationary certificated staff whose names appear on the attached list be re-elected for teaching, nursing, and administrative services respectively in the Omaha Public Schools for the 2025-2026 school year. Employees completing their first or second year will be offered a probationary contract for the 2025-2026 school year. Certificated employees completing their third year will be offered a tenured contract with the District.
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I.25. Preapproval of Estimated 2024-2025 Spring Sports and Music Season Officials’ Costs ($129,120.00)
Rationale:
FUND: 1 - General Fund
279 - Central Activity PROGRAM: 2150 - Student Safety 2199 - Other Student Support Services DEPT: Schools SUPPLIER: Spring Sports & Music Season Officials POLICY: 7000, III.K., 7000, VII. A. AMOUNT: $129,120.00 The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds. Preapproval is requested for the estimated 2024-2025 spring sports and music season officials’ pay. Payments to officials will be processed on a weekly basis during the season as pay requests are submitted to Accounts Payable. The total amount of approval requested is $129,120.00 and total payments will not exceed this amount without additional Board of Education approval.
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J. Discussion and/or Action Items
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J.1. Information Item(s)
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J.1.a. Recommended Code of Conduct Revisions for 2025-2026
Rationale:
Administration will provide information regarding recommended changes to the Code of Conduct for the 2025-2026 school year.
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J.2. Action Item(s)
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J.2.a. Policy Committee Update, Information Regarding Policy 5205 and Approval of First Reading of Policy 5301
Rationale:
The Chair of the Policy Committee will provide an update.
Policy 8120 stipulates the Board of Education shall cause policies and regulations to be revised as necessary. The Policy Committee will provide recommended changes to the following policies: 5205 - Graduation (Information) 5301 - Dress Code and Grooming (NEW Policy) (First Reading)
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J.2.b. Approval of the Report of the Legislative Committee Including Recommended Legislative Positions
Rationale:
The Legislative Committee, in keeping with the provisions of Policy 8150, recommends approval of its findings and recommendations as set forth in the attached summary of bills introduced before the Nebraska Legislature. The summary has been prepared with the assistance of Kissel Kohout ES Associates and generally includes legislation which may affect the District. The Committee continuously monitors legislative activity and may, from time to time, recommend that the Board take or update a position on a particular bill, resolution or amendment. Committee recommendations typically include one of the following: Support, Oppose, or Monitor with Research. In the absence of one of those recommendations, the Committee is recommending that the District take no position. Given the fluid nature of the legislature, the Committee may need to present new bills, resolutions or amendments, including some that may not have appeared on the bill summary, to the Board for consideration. In addition to the bill summary, the Committee, on occasion, recommends Board approval of position statements to guide the Board President and/or Superintendent when dealing with legislative debate on issues particular concern to the District that arise between Board Meetings. The Committee is recommending that the Board adopt the attached new positions with this report.
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K. Receipt of Reports
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K.1. Approval of Financial Results from the January 12,2025 District Surplus On-line Auction Provided by Auction Mill L.L.C. ($18,364.80)
Rationale:
FUND: 1 General Fund
DEPT.: 7062000 Default Dept. for Non-Expend ACCOUNT: 45401 Sale of Surplus Inventory Items for Auction PROGRAM: 2500 Default Non-Expenditure Program CLASS: 000 Default No Class POLICIES: 3090 Sales and Disposal of Books, Equipment and Supplies AMOUNT: $18,364.80 Pursuant to Policy 3090, Administration is reporting the financial results from the District surplus auction held online from January 12 through January 26. The surplus auction was approved at the Board of Education meeting on Monday, January 6, 2025, providing $18,364.80 in funds to the District, as shown below. Miscellaneous Sales $18,556.00 Nutrition Services Sales $4,400.00 Gross Amount $22,956.00 Less Commission of 20% From Miscellaneous/Nutrition Sales Total of subtracted cost: $4,591.20 Net to the district $18,364.80 |
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L. Request for Closed Session
Rationale:
The Omaha Board of Education is authorized by state statute to hold closed sessions. Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.
Explanation
At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law. That the Board hold a closed session: 1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law. 2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law. |
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M. Adjournment
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