April 13, 2016 at 3:00 PM - Coop Committee Meeting

Discussion:  Meeting called to order at 3:00 p.m.

Discussion:  Order totals as of 04/08/2016 Paper $909.082.10 Annual Buy orders submitted $2.1 Million (Order deadline Thursday April 14) Annual Buy Pending approval $65,000 Total $2.2 Million Punch-out Catalogs Pending Approval $81,391.46 Orders submitted $269,493.67 . It was noted that some schools ordered from the year around catalogs instead of the Annual Buy by mistake. Some features will be in place next year to help resolve this issue.

Discussion:  Contract has not been received back from the vendor. No action will be taken at this time.

Discussion:  It is also our plan to include LMS licensing in the Marketplace but we are working with the vendors explaining and demonstrating how this would look for them. We have two options for this, 1.) we would list items on behalf of the vendor and orders are collected by ESUCC or 2.) we list items for LMS vendor but orders go directly to them. Canvas OCIO meeting LPS UNL Blackboard Extension of their contract (initial contract was 1 year) Schoology Schoology is reviewing the process of possibly placing this in the ESUCC Marketplace Zoom Network Nebraska/OCIO World Book and Movie Licensing USA special buys are in the Marketplace and we are currently collecting orders. Current Totals received are: World Book $27,037.97 (04/08/2016) Movie Licensing USA $7,460 (04/08/2016)

Discussion:  Director Peterson is attending the AEPA Spring meetings this week in Las Vegas. This is when each state meets with vendors one on one to discuss sales and marketing for contracted services and products. It is also during this meeting when decisions are made on what will be bid this year for AEPA. AEPA Staples update - OPS: OPS was purchasing from our AEPA contract, they have decided to discontinue purchasing from AEPA are a switching to another contract. This will impact our sales.

Discussion:  NDE and ESUCC are in a collaborative effort to post an RFQ (Request for Qualification) for Student Information Systems, see Summary of Purpose below. The Nebraska Department of Education and the Educational Service Unit Coordinating Council (hereafter, “the State”) are soliciting third-party software solutions to provide local education agency (LEAs) with a student information system (SIS) to maximize the collection and reporting of student data and information. It must be available for adoption by 245 public LEAs, 192 non-public LEAs, 17 Educational Service Units, 4 special purpose state schools, 17 interim schools and any new LEAs that may be created. Solutions hosted by the procuring agency as well as solutions hosted by the qualified contractor will be considered, and the State encourages the qualified contractors to offer both options. The software must be flexible with the ability to respond to constantly changing legislative mandates, satisfy reporting obligations at the local, state and federal levels, and ensure effective oversight of LEAs in accordance with the Nebraska laws and regulations. The solutions must be web-based applications with no mandatory workstation client software or code, other than the browser, required to run the application.

Discussion:  Advisory Committee will meet on April 29, 9:30 AM via Zoom. Agenda How has the Coop Process gone this last year? What would you like to see done differently? What do you like? Suggested Features for the Marketplace Marketplace Sales by Region

Discussion:  Coop Strategic Plan Action Items that came out of the Strategic Plan: - Contract agreement for non-ESU participants. - Describe how Coop does bidding, can be added to language of school board policies to include Coop. - ESUCC will need to change policy on how to advertise for bids to include website advertising. - Need to repeal/rescind old requirement and implement new policy. - Process for verification of entities that ESUCC can serve. Send to attorney for review to determine if legal entity before proceeding with inter-local. - Draft and approve talking points for ESU Administrators to utilize with School and other members. - Review growth of Coop Annually - Create Survey for Schools/Members - Create Survey for Vendors - Create Marketing flyer for Coop - Continue to pursue new contracts - Continue to Market Coop at Conferences

Discussion:  Coop to review the above procedures to write document and decide if those items are already in the Coop procedure manual or need to be added.

Discussion:  Committee went into closed session at 3:31 p.m. The committee exited closed session at 3:57 p.m.

Discussion:  Meeting adjourned at 3:58 p.m.