January 23, 2017 at 7:00 PM - Board of Education Special Meeting

Rationale:  Information concerning the Open Meeting Law, Chapter 84, Article 14 of Nebraska State Statutes, is posted on the bulletin board in this room.

Rationale:  Mr. Lyle Schjodt, President, will call the Board of Education Regular meeting to order. 

Rationale:  Mr. Pfeil will lead the Board in the Pledge of Allegiance.

Rationale: 

The Board will consider a recommendation from the administration to:

1. Authorize the Superintendent, on  behalf of the District, to enter into an agreement with a selected Energy Services Company (ESCO)  to complete HVAC (Heating, Ventilation, and Air Conditioning) renovation work associated with the bond issue approved by voters in November 2016.

The agreement will allow the selected ESCO to proceed with energy analysis, feasibility study, engineering design, equipment selection, installation scheduling plan, final pricing, and other final scope of work development.  The District also requires a 3^rd Party Engineering Surety Evaluation of the ESCO’s proposed engineering solution to be completed, at the expense of the District, as part of the final scope of work development phase.  If during this phase, it is determined that the program options identified by the ESCO do not fall within cost requirements and project scope, the Agreement will be terminated with no financial liability to Blair Community Schools.  Should the final scope of work and 3rd Party Engineering Surety Evaluation be suitable to the District, the Board will enter into a contract with the ESCO to commence the project.

The proposed time frame for the final scope of work development, 3rd Party Engineering Surety Evaluation, and contract approval is January 24, 2017 to March 13, 2017.  This time frame may need to be adjusted.

Rationale: 

The Board will consider a recommendation from the administration to:

1. Authorize the Superintendent, on behalf of the District, to enter into an agreement with a selected Roof Consulting and Management Company (RCMC) to 1) provide project management for the replacement of roofs and EFIS associated with the bond issue approved by voters in November 2016.

The agreement will allow the selected RCMC to proceed with detailed inspections of roof and EFIS systems identified for replacement, design and specifications development, installation plan, and cost estimates.  This agreement may also include a provision for the yearly inspection of all roof and EFIS systems of District facilities.  If during this phase, it is determined that the program options identified by the RCMC do not fall within cost requirements and project scope, the Agreement will be terminated with no financial liability to Blair Community Schools.  Should the final scope of work be suitable to the District, the Board will enter into a contract with the RCMC to commence the project.  

The proposed time frame for the final scope of work development and contract approval is January 24, 2017 to March 13, 2017.  This time frame may need to be adjusted.

Rationale: 

The Board will consider a recommendation from the administration to:

1. Approve a contract with Sampson Construction for construction management services for replacement and renovation work associated with the bond issue approved by voters in November 2016.

The contract with Sampson Construction (SC) will authorize SC to serve as a Construction Manager for the following projects associated with the November 2016 bond issue:

• Exterior door and window replacement at North, South, and OBMS.
• Science classroom renovation at BHS.
• Electrical panel and switchgear replacement at BHS.
• Restroom fixture and plumbing renovations at Arbor Park, the Bus Barn, BHS, North, and South.

SC will be responsible for the design, specification development, bidding, and coordination of all contractors, sub-contractors, and trade work associated with these projects.

Rationale: 

The Board will consider a recommendation from the administration to:

1. Approve a bid proposal from Heartland Seating (Shawnee, KS) for the replacement of bleachers in the main gym of Blair High School.  
2. Approve a bid proposal from Dick's Electric for electrical work associated with the replacement of bleachers in the main gym of Blair High School.

This replacement is associated with the bond issue approved by voters in November 2016. The bid proposal from Heartland Seating does include the removal and disposal of existing bleachers, however, Heartland Seating suggests that this section of work be completed by local or regional contractors due to the availability of removal crews. 

The proposed time frame for removal of existing bleachers and installation of new bleachers is mid-June to mid-July 2017.  This time frame may need to be adjusted.