July 13, 2020 at 7:30 PM - Board of Education Regular Meeting
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1. Call to Order
Recommended Motion(s):
Motion to approve the meeting open and properly posted by advanced notice. Passed with a motion by Board Member #1 and a second by Board Member #2.
Discussion:
Notice of the meeting was given in advance thereof by publication in the Holdrege Daily Citizen, the School District's designated method for giving notice, and posting at the Loomis Public Schools, Loomis Village Office and Loomis Post Office, a copy of the Affidavit of Publication being attached to these Minutes. Notice of this meeting was given in advance to all members of the Board of Education, and a copy of their Acknowledgment of Receipt of Notice is attached to these Minutes. Availability of the Agenda was communicated in the advance notice and in the notice to the members of this meeting. The President publicly stated to all in attendance that a current copy of the Nebraska Open Meetings Act was available for review and indicated the location of such copy in the room where the meeting was being held. All proceedings of the Board were taken while the convened meeting was open to the attendance of the public. |
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2. Welcome Guests
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3. Approval of Absent Board Members
Recommended Motion(s):
Motion to approve the absence of ___________________ for the _____________________ purpose Passed with a motion by Board Member #1 and a second by Board Member #2.
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4. Consent Agenda
Recommended Motion(s):
Motion to approve the Consent Agenda and the bills, and authorize the Board President and Treasurer to sign and validate all the checks and warrants as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Discussion:
Reviewed expenses.
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4.1. Agenda
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4.2. Previous Board Meeting Minutes
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4.3. Bill Roster
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4.4. Financial Reports
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4.4.1. General Fund
Discussion:
Receipts $271,239.82, expenses $277,607.50, balance $907,474.51
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4.4.2. Investment Fund
Discussion:
Depreciation: Receipts $117.87, expenses $43,732.66, balance $980,898.79
Bond: Receipts $17,451.00, expenses $0, balance $297,110.73 |
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4.4.3. Lunch Fund
Discussion:
Receipts $4,833.21, expenses $3,940.74, balance $16,248.78
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4.4.4. Building Fund
Discussion:
Balance $281,842.83
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4.4.5. Activities Fund
Discussion:
Receipts $2,649.20, expenses $130.88, balance $114,305.58
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4.5. Board Members Purchasing Health Insurance
Discussion:
Dale Gray has elected to purchase health insurance through the district.
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5. Introduction of Speakers
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6. Board Committee Reports
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6.1. Negotiations
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6.1.1. Next Meeting Oct. 2020 ?
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6.2. Americanism
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6.2.1. Next Meeting- September ???
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6.3. Policy
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6.3.1. Approve Policy's; 2002,3039,3046,4003,5016,5035,5054,6020,6021 & 6033
Approve Recommendations to Policy 5099
Discussion:
Discussed Policy 5099.
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6.4. Building, Grounds, and Transportation
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6.4.1. Re-Painting the Old shop and Eave on the east and south elementary
Approved ordering signs for Handicap Parking, and Angle Parking Outside Sign List of items prioritized to be completed by the Custodians prior to school opening Bid for carpeting the Elementary Computer room and offices $5,360 2009 Addition- Roof inspection |
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6.5. Preschool Advisory
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6.5.1. Next Meeting September ???
Discussed M-F Pre-School |
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7. Administrative Reports
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7.1. Principal
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7.1.1. Handbook Changes- Staff/Students
School Auction Drug Testing Information Random Draw App Bus Update
Discussion:
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7.2. Superintendent
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7.2.1. Document Managing System- Eakes Office Equipment- $298 per month, 1- Time Fee $995
Money from Give to Grow has been requested- $6,395 Transfer $10,000 to athletic fund NRCSA Membership $850 Graduation Plan has been accepted by Two-Rivers Continue to have Eakes Office supplies provide us with Copiers/Printers PowerSchool Consortium- $4,000 per year What If Committee will meet on July 13th (Monday @ 1:00)
Discussion:
Discussed the 2020-21 budget
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8. Public Forum
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9. Recess
Discussion:
None taken
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10. Action Agenda Items
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10.1. Motion to approve Eakes Office Supplies as our provider for copiers and printers for a 5 year contract at set price of $828.02 and additional Digital Management System for 1- Time fee of $995, + $298 per month. Total monthly rate of $1,126.02 compared to the last 4 years lease average spending per month of $1,496.22. This will be a $3,702 per month saving
Recommended Motion(s):
Motion to approve Eakes Office Solutions as our Printer,Copier and Document Management System Passed with a motion by Board Member #1 and a second by Board Member #2.
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10.2. Motion to approve Policies: #2002, #3039, #3046, #4003, #5016, #5035, #5054, #6020, #6021, and #6033
Recommended Motion(s):
Motion to approve Policies Required, and recommended KSB Law and the Policy Committee. Passed with a motion by Board Member #1 and a second by Board Member #2.
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10.3. Motion to approve Excess supply sale, that will include items that we no longer need/use. The sale will occur and be advertised by social media.
Recommended Motion(s):
Motion to approve selling excess supplies and to be advertised by social media. Passed with a motion by Board Member #1 and a second by Board Member #2.
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10.4. Approve Student and Staff handbook
Recommended Motion(s):
Motion to approve Student Handbook and Staff Handbook as presented from Mr. Weaver Passed with a motion by Board Member #1 and a second by Board Member #2.
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10.5. Motion to approve membership in NRCSA, $850
Recommended Motion(s):
Motion to approve membership in Nebraska Rural Community Schools Association NRCSA Passed with a motion by Board Member #1 and a second by Board Member #2.
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10.6. Motion to Approve transfer of money from General Fund to Athletic Fund to cover expenses
Recommended Motion(s):
Motion to transfer $10,000 to the athletic fund from the General Fund Passed with a motion by Board Member #1 and a second by Board Member #2.
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10.7. Motion to approve Policy #5099 Drug Testing for Extra Curricular activities as presented by the Policy Committee and Activities Director
Recommended Motion(s):
Motion to Approve Policy #5099- Drug Testing for Extra-Curricular Activities. Passed with a motion by Board Member #1 and a second by Board Member #2.
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10.8. Motion to approve salaries for non-certified employees
Recommended Motion(s):
Motion to approve non-certified salaries with a ?? increase. Passed with a motion by Board Member #1 and a second by Board Member #2.
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11. Closed Session
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11.1. Discussion of Non-Certified wages for the 2020-21 school year.
Discussion:
-
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12. Next Meeting Date
Discussion:
The next regular meeting will be held August 10, 2020 at 7:30 p.m.
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13. Adjournment
Recommended Motion(s):
Motion to adjourn meeting Passed with a motion by Board Member #1 and a second by Board Member #2.
Discussion:
Meeting adjourned at 10:38 p.m.
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