Public Meeting Agenda: April 15, 2019 at 7:00 PM - Board of Education Regular Meeting

1. Milford Public Schools Board of Education Information

More Information: Mission Statement - Milford Public Schools will prepare all students to be successful citizens: Our Mission is fulfilled when all students read with comprehension, speak and write clearly, compute accurately, reason logically, understand and appreciate the fine arts, apply suitable strategies and habits of mind to solve problems, utilize technology to communicate and to understand information and behave morally.

This agenda contains a list of subjects known at the time of its distribution. A copy of the agenda reflecting any changes will be available for public inspection during normal business hours in the District Office. Except for items of an emergency nature, the agenda shall not be altered later than twenty-four hours before the meeting. The Board reserves the right to alter the order of items, as it deems necessary.

2. Opening Procedures

2.1. Call to Order, Roll Call

2.2. Excuse Absent Board Members (if needed)

2.3. Open Meeting Law

More Information:

Information concerning the Open Meeting Law, Chapter 84, Article 14 of Nebraska State Statutes, is posted on the bulletin board in the back of the meeting room.

2.4. Additions to Agenda

2.5. Welcome and Introduction of Visitors

2.6. Community Input

More Information:

This is the public’s opportunity to speak to items on the agenda. This is also the public’s opportunity to speak to any topic concerning the school district – since it is not an agenda item the board cannot discuss or take action on the matter at this time. Future discussion can be requested as an agenda item. To be recognized, all participants must complete the Request to Address the Milford Board of Education Form. No complaints regarding specific staff members will be heard during a public meeting. The District has established separate procedures for complaints against individual employees. Thank you for your participation.

3. Consent Agenda

Recommended Motion(s): Motion to approve the Consent Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.

3.1. Minutes of Previous Meeting

3.2. Payment of Claims

More Information:

General Fund for $122,048.30
Payroll for $544,221.93
Total $666,270.23

Not much to point out:

$1,360 to Activity Account is for the Band entry fees for District and State and Striv fees. I budget for this in General Fund and some of it was paid out of Activity at the time.
$3,085 to Kansas City Audio-Visual is for projectors for classrooms. We had a couple of our original ones go out and are replacing them with a different and newer model that has more options for teachers.
$396 to Pizza Kitchen was for sack lunches for pep band members and sponsors for state basketball.
$1,558 to OWH is for job ads.

4. Reports

4.1. Administrative Reports

4.2. Student Enrollment Report

More Information: Report is attached.

K-6 is at 418
7-8 is at 92
9-12 is at 222
K-12 Total is 732 (same total as last month)

4.3. Americanism Committee - Review of New Civics Standards or the Patriotism and Americanism Bill or LB 399

More Information: We have attached information on the new bill. We will give a brief update.

4.4. Discuss State Funding for Public Education

More Information:

Open discussion as needed.

4.5. 2019-20 Student Numbers and Staffing

More Information: We have attached several documents that we will review during the meeting.

5. Board Commentary

6. Unfinished Business

6.1. Construction Update

More Information: Exciting time as we are getting into the fine details now but also kind of crazy! Here is a brief update for both buildings.

Elementary

Obviously the weather has not been on our side!
Flooring - the flooring we had picked out is now not available as it has been discontinued. We are requesting new samples and will be making new selections.
1. The HS carpet squares that we were wanting to match are also limited and discontinued. I will need to purchase a supply of the squares so we have replacement squares for the next 10-15 years.
We have had to change the locker supplier as the current one did not meet bid specs once we saw the details of their drawings. The lockers only had one hinge location and for a school setting we need hinges the length of the locker doors for quality and strength.
We are in the process of putting out our own bids for the marker boards and bulletin boards to see if we can get a better price than Tru Built. This will take some time but may have some savings which would cover any other small change orders.

High School

We are getting closer to having final plans and receiving a solid bid from Tru Built. At that time, we will officially announce that project.
It is looking like the remodeling of the middle school science lab could be completed this summer.

7. New Business

7.1. Consider a resolution authorizing the issuance of a promissory note of the District in a principal amount of not to exceed $2,500,000 to mature not later than one year from the date of issuance of the note, for the purpose of financing a portion of the costs of an approximately six-classroom addition to the elementary school building and a storm shelter; providing for the payment of such note from the general fund levy of the District and other available sources; and authorizing officers of the District to establish the final terms of such promissory note

More Information: We are getting closer to finalizing this process.

Mike Rogers from Gilmore & Bell, P.C. will be at our meeting to review the process for financing the elementary construction project. Gerry Dunlap with Farmers and Merchants Bank will be in attendance as well.

Gilmore & Bell is the firm that Gerry Dunlap and KSB Law referred us to for insuring that we are following all of the State requirements for using a lease purchase for the funding of this project. We made the original motion in January but do need to approve a resolution for this project. But to meet all regulations, KSB has asked for us to work with Mike.

*The Resolution attached is the master copy. I will work on filling in the budget numbers over the weekend and get it attached - hopefully before the meeting!

Recommended Motion(s): Approve a resolution authorizing the issuance of a promissory note of the District in a principal amount of not to exceed $2,500,000 to mature not later than one year from the date of issuance of the note, for the purpose of financing a portion of the costs of an approximately six-classroom addition to the elementary school building and a storm shelter; providing for the payment of such note from the general fund and special building fund levy of the District and other available sources; and authorizing officers of the District to establish the final terms of such promissory note Passed with a motion by Board Member #1 and a second by Board Member #2.

7.2. Accept Staff Resignations - Haley Hoarty, Morgan Ernesti and Claire Bergen. Their resignation letters are attached.

Recommended Motion(s): Motion to accept the resignations of Haley Hoarty, Morgan Ernesti and Claire Bergen, and thank them for the impact they have had on the students of Milford Public Schools. Passed with a motion by Board Member #1 and a second by Board Member #2.

7.3. Approve Contracts for New Certified Staff - Lynsey Coufal, Cody Eitzmann, Sheila Kerins, Mindy Miller, Tonya Parra, Tiffany Reynolds, and Taylor Roby

More Information:

Lynsey Coufal is our recommendation for 1st Grade
1. Lynsey is from Seward and attended UNL
2. Lynsey student taught in Milford
Cody Eitzmann is our recommendation for 7-12 Special Education
1. Cody attended Deshler High School and Concordia
2. Cody taught last year at Immanuel Lutheran School in Wentzville, Missouri
Sheila Kerins is our recommendation for 6th Grade
1. Sheila is from Omaha and attended Doane College
2. Sheila student taught in Milford
Mindy Miller is our recommendation for 3rd grade
1. Mindy lives in Seward
2. Mindy was a teacher in Bee and has been a substitute teacher and a paraprofessional
Tonya Parra is our recommendation for 7-12 Special Education
1. Tonya is from Seward
2. Tonya has been a substitute teacher for us the last two years and has taught in Friend, LPS and in Kansas City
Tiffany Reynolds is our recommendation for Kindergarten
1. Tiffany lives in Milford
2. She has taught in Lincoln and in Florida
Taylor Roby is our recommendation for 5th grade
1. Taylor attended Concordia
2. Taylor student taught in Milford

Recommended Motion(s): Approve the hiring of Lynsey Coufal, Cody Eitzmann, Sheila Kerins, Mindy Miller, Tonya Parra, Tiffany Reynolds, and Taylor Roby. Passed with a motion by Board Member #1 and a second by Board Member #2.

8. Executive Session

More Information:

The Board of Education reserves the right to enter into Closed/Executive Session for 1) the protection of the public interest, or 2) the prevention of needless injury to the reputation of an individual, and/or the individual has not requested a public meeting. When making a motion to enter into Closed/Executive Session, the member making the motion should be as specific as possible as to the reason(s) for executive session.

The Board President will restate the reason for Closed/Executive Session after the motion has been acted on.

9. Adjourn

Recommended Motion(s): Motion to adjourn the meeting Passed with a motion by Board Member #1 and a second by Board Member #2.

April 15, 2019 at 7:00 PM - Board of Education Regular Meeting

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