Public Meeting Agenda: January 10, 2022 at 4:00 PM - Board of Education Regular Meeting

1. Milford Public Schools Board of Education Information

More Information: Mission Statement - Milford Public Schools will prepare all students to be successful citizens: Our Mission is fulfilled when all students read with comprehension, speak and write clearly, compute accurately, reason logically, understand and appreciate the fine arts, apply suitable strategies and habits of mind to solve problems, utilize technology to communicate and to understand information and behave morally.

This agenda contains a list of subjects known at the time of its distribution. A copy of the agenda reflecting any changes will be available for public inspection during normal business hours in the District Office. Except for items of an emergency nature, the agenda shall not be altered later than twenty-four hours before the meeting. The Board reserves the right to alter the order of items, as it deems necessary.

1.1. Meeting was advertised in the January 5, 2022 Milford Times

2. Opening Procedures

2.1. Call to Order, Roll Call

2.2. Excuse Absent Board Member(s)

2.3. Open Meeting Law - Information concerning the Open Meeting Law, Chapter 84, Article 14 of Nebraska State Statutes, is posted on the bulletin board in the back of the meeting room

More Information:

Information concerning the Open Meeting Law, Chapter 84, Article 14 of Nebraska State Statutes, is posted on the bulletin board in the back of the meeting room.

2.4. Additions to Agenda

2.5. Welcome and Introduction of Visitors

2.6. Community Input

More Information:

This is the public’s opportunity to speak to items on the agenda. This is also the public’s opportunity to speak to other non-agenda topics concerning the school district - since it is not an agenda item the board cannot discuss or take action on the matter at this time. To be recognized, all participants must complete the Request to Address the Milford Board of Education Form. The District has established separate complaint procedures for any complaints, including complaints and concerns against individual employees. As such, the Board requests that this complaint process be followed before discussion with the Board takes place. Thank you for your participation.

3. Consent Agenda

Recommended Motion(s): Motion to approve the Consent Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.

3.1. Review, Consider, and Take All Necessary Action on the Minutes of Previous Meeting - December 13, 2021 Regular Meeting

3.2. Review, Consider, and Take All Necessary Action to Approve Payment of Claims

More Information:

General Fund for $155,531.67
Payroll for $718,289.22
Total $873,820.89

Items to Point Out:

Payroll is noticeably higher this month because we deposited the District's share of the insurance savings into the employees' HSA accounts. The amount is $64,848. Just a reminder that if an employee chooses the HSA insurance plan the district places the savings into the employees HSA.
$24,469 to IXL Learning is a multiyear contract for several subject areas. This will be reimbursed through the ESSER III Grant.
$863 to Literary Resources is for a phonemic awareness curriculum.
$2,100 to Sparq Data is our year fee for our school board meeting online program.

4. Reports

4.1. Review/Discuss Administrative Reports

4.2. Review/Discuss Grade Level Student Enrollment Report

More Information:
K-6 is at 433.
7-8 is at 136.
9-12 is at 225
K-12 Total is at 794.
We had an increase of 3 students.

4.3. Review/Discuss Seward County Schools Mental Health Initiative

4.4. Review/Discuss Legislative Update

4.5. Review/Discuss District Guiding Principles and School Improvement Process

4.6. Discuss State Funding for Public Education

More Information:

Open discussion as needed.

5. Board Commentary

6. Unfinished Business

6.1. Review/Discuss Covid-19 Report, the Safe Return to School Plan, and ESSER III Requirements

More Information: Monthly Item

6.2. Review, Consider, and Take All Necessary Action on Bid for Protective Coat on Track

More Information: Attached is the bid and information sheet on the protective coating on the track. You will see by the bid sheet that Fisher Track will prep the track and fix any cracks or flawed areas before applying the structural spray. This protective surface will come with a new 5-year warranty. I will share more information at the meeting.

Recommended Motion(s): Motion to accept the Structural spray bid proposal from Fisher Track. Passed with a motion by Board Member #1 and a second by Board Member #2.

7. New Business

7.1. Review Policy 2002 - Organization of the Board, Board Officers, Check Signing, and Committees

More Information: We will review Policy 2002. Any recommended changes will be discussed and if changes are needed the Policy will be placed on the February agenda.

7.2. Review, Consider, and Take All Necessary Action to Elect the Board of Education Officers

More Information:

Option #1

Retain the Same Officers
1. A board member has the option of making a motion to suspend the rules and retain current officers.
2. Once this motion is made, a second would be needed and then discussion and then voting could take place.
  1. If a second is not received, the motion would die for lack of a second or supporting motion.

Option #2

The vote to elect board officers may be taken by secret ballot, but the total number of votes for each candidate shall be recorded in the minutes.
In the event any officer cannot be elected by a majority after 10 votes; no votes occur after ten motions fail for lack of a "second,"; or no member volunteers to serve as an officer for a particular position, the tie will be broken by the applicable method:
1. If the board is split between two members, the officer will be determined by coin flip. The winning member will be the officer for the upcoming year unless the position changes by action of the board.
2. If the board is split between more than two members who wish to serve as the officer, any member wanting to serve as the officer will put his or her name into a drawing. The name drawn out will be the officer for the upcoming year unless the position changes by action of the board.
3. If no member is willing to serve as an officer for a position which is required to be a member of the board, all non-officers’ names will be put into a drawing. The name drawn out will be the officer for the upcoming year unless the position changes by action of the board.

7.3. Appointment of Board of Education Committee Members

More Information: Dave or the new board president will appoint committee assignments. The current list of committee assignments is attached.

7.4. Review Current Board Member Terms

More Information: This will become a yearly item for review. I have attached a document of my records. Please take a look at it to confirm my numbers.

7.5. Review the Following Policies: 2001-Role of the Board of Education, 2005-Conflict of Interest, 2007-Reimbursement and Miscellaneous Expenditures, 2008-Meetings, 2009-Public Participation in Board Meetings, AR: 2009.01 Request to Address the Board Form, 2012-Board Member Code of Ethics, 2014-Relationship with School Attorney, 2016-Participation in Insurance Program by Board Members

7.6. Review and Discuss Board's Annual Calendar of Meeting Topics, Annual Notices and Annual Trainings

More Information: Information item.

7.7. Review, Consider, and Take All Necessary Action to Appoint Superintendent Wingard as District Representative for State and Federal Programs

More Information: This is an annual procedural item.

Recommended Motion(s): Motion to appoint superintendent Wingard as district representative for state and federal programs Passed with a motion by Board Member #1 and a second by Board Member #2.

7.8. Review, Consider, and Take All Necessary Action to Appoint Business Manager Tammy Salyer as Assistant School Board Secretary and Assistant District Treasurer

More Information:

Secretary
Policy 2002 states that if the secretary is a member of the board of education, the board may appoint an assistant secretary to perform assigned duties of the Board. The assistant secretary shall see that an accurate record of the proceedings of the board is kept and that a concise summary of each month’s meeting is published along with a list of all approved claims.

Treasurer
Policy 2020 states that the board shall elect, employ, or appoint a treasurer. This person does not need to be a member of the board. The treasurer may be designated to sign checks and certain other documents. The treasurer is the custodian of the monies of the district. The treasurer shall issue no warrant of payment of claim against the district until such claim has been duly authorized.

We have normally appointed Tammy Salyer as acting treasurer but I feel we should start appointing her as assistant treasurer just like we will start doing for the secretary position. The assistant treasurer shall have the authority to print the appropriate district checks for claims that have been approved by the board of education or in situations where the authority may be granted by the superintendent through a district policy.

My recommendation is we appoint Tammy Salyer as Assistant Board Secretary and Assistant Board Treasurer to perform duties as presented.

Recommended Motion(s): Motion to appoint Tammy Salyer as Assistant Board Secretary and Assistant Board Treasurer to perform duties as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.

7.9. Review, Consider, and Take All Necessary Action to Designate Law Firm(S) That is Authorized to Provide the School District with Legal Counsel

More Information:

Information from KSB Law regarding Designating a Law Firm:
Many boards designate the law firms(s) that they will work with during the next calendar year. While such action is not technically required, it does clarify a school’s authority to work with legal counsel under section 79-513 that states: "The school board or board of education of any school district in this state may pay from its school funds for the legal services of an attorney employed by the board when it deems legal counsel necessary or advisable."

I recommend we take this action.

Recommended Motion(s): Motion to designate the firm of KSB School Law as the attorneys authorized to provide the school district with legal counsel. Passed with a motion by Board Member #1 and a second by Board Member #2.

7.10. Consider Early Graduation Request for 2022-23 School Year

Recommended Motion(s): Motion to approve the request for early graduation as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.

7.11. Review, Consider, and Take All Necessary Action to Accept the Resignation of Teacher/Athletic Director Marty Hingst Effective at the End of the 2021-22 School Year

7.12. Review Preliminary 2022/23 Staffing Report

More Information: I am recommending executive session for this item.

Sample motion for executive session. Motion to move into executive session to discuss item 7.12 - Preliminary Review of 2022-23 Staffing Report. Executive session is necessary for protection of the public interest for the prevention of needless injury to the reputation of an individual and the individual has not requested a public meeting.

Dave or the president will repeat the reason for moving into Executive Session.

I also have the motion already in Item 8.1 for Executive Session.

8. Executive Session

More Information:

The Board of Education reserves the right to enter into Closed/Executive Session for 1) the protection of the public interest, or 2) the prevention of needless injury to the reputation of an individual, and/or the individual has not requested a public meeting. When making a motion to enter into Closed/Executive Session, the member making the motion should be as specific as possible as to the reason(s) for executive session.

The Board President will restate the reason for Closed/Executive Session after the motion has been acted on.

8.1. Executive Session (if motion for executive session is made and approved)

Recommended Motion(s): Motion to move into executive session to discuss item 7.12 - Review Preliminary 2022-23 Staff Report. Executive session is necessary for protection of the public interest for the prevention of needless injury to the reputation of an individual and the individual has not requested a public meeting. Passed with a motion by Board Member #1 and a second by Board Member #2.

9. Adjourn

Recommended Motion(s): Motion to adjourn the meeting Passed with a motion by Board Member #1 and a second by Board Member #2.

January 10, 2022 at 4:00 PM - Board of Education Regular Meeting

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