Public Meeting Agenda: June 12, 2017 at 7:00 PM - Board of Education Regular Meeting

1. OPENING PROCEDURES

Rationale:

COPY OF OPEN MEETINGS ACT: The Board of Education makes available at least one current copy of the Open Meetings Act posted in the meeting room at a location accessible to members of the public. The Act is posted on the south wall of the meeting room.

ORDER OF AGENDA ITEMS: The Arlington Board of Education reserves the right to adjust the order of items on this agenda.

1.1. Call Meeting to Order

1.2. Roll Call

1.3. Pledge of Allegiance

1.4. Approval of Regular Meeting Agenda

Rationale:

Action(s):

Motion Passed:

Motion to approve the regular meeting agenda as presented Passed with a motion by Teri O'Flaherty and a second by Bruce Scheer.

Matt O'Daniel: Yea
Teri O'Flaherty: Yea
Bruce Scheer: Yea
Jessi Scheer: Yea
Luanne Sundberg: Yea
Shanon Willmott: Yea

No Action(s) have been added to this Agenda Item.

2. WELCOME TO GUESTS AND PUBLIC FORUM

Rationale:

INSTRUCTIONS FOR THOSE WHO WISH TO SPEAK DURING PUBLIC FORUM:

Getting Started: When it is your turn to speak during the public forum portion of the agenda, please come forward, sign your name and address on the sign-in sheet and state your name to the Board of Education.

Time Limit: You may speak only one time and must limit comments to 5 minutes or less.

Personnel or Student Topic: If you are planning to speak about a personnel or student matter involving an individual, please understand that our policies require that such concerns initially be directed to the administration for consideration. Board members will generally not respond to any questions you ask or comments you make about individual staff members or students. You are cautioned that slanderous comments are not protected just because they are made at a board meeting.

General Rules: Please remember that this is a meeting of the Board of Education held in public for conducting the business of the Board of Education. Disruptions, offensive language, personal attacks and hostile conduct will not be tolerated.

3. PRINCIPALS’ REPORTS

3.1. Mr. Pfingsten's Report

Attachments: (1)

Mr. Pfingsten's June 2017 Board Meeting

6/7/2017 at 12:33 PM

3.2. Mrs. Morgan's Report

Attachments: (1)

Mrs. Morgan's Report

6/8/2017 at 12:58 PM

4. SUPERINTENDENT’S REPORT

4.1. AEA Request for bus use in county parade

Rationale:

Rationale - Utilization of the bus in this type of a situation would be under the auspices that this is a school sanctioned event (as this entity does not qualify as an 'municipality, county, or qualified public-purpose organization' who can enter a lease agreement for use of school bus.) As such, school assumes liability.

The AEA will use one of our licensed bus drivers and the only cost to the district is gas to get the bus to and through the parade.

Goals:

GOAL AREA: COMMUNITY ENGAGEMENT GOAL: Work proactively with the community to improve the educational programs.

4.2. eMeetings software changing to Sparq

Goals:

GOAL AREA: COMMUNITY ENGAGEMENT GOAL: Work proactively with the community to improve the educational programs.

4.3. Update on staffing

Rationale:

Certificated Staff Update

Hires:

Tyler Spitser - Hired to teach physical education.

Noncertificated Staff Update

Hires:

Jennifer Foreman - Elementary Para

Lynette Wooster - Elementary Para

Goals:

GOAL AREA: STUDENT PERFORMANCE GOAL: Develop and implement plans using instructional best practices, formative and summative assessments, and student data to ensure that all students are college and career ready.

4.4. Enrollment Figures

Rationale:

	PK	KG	1st	2nd	3rd	4th	5th	6th	7th	8th	9th	10th	11th	12th	Total
2000-2001	0	42	37	36	35	45	46	40	34	52	50	56	68	53	594
2001-2002	0	38	44	41	37	35	43	42	47	35	64	49	54	62	591
2002-2003	0	25	42	45	46	40	37	46	48	47	37	65	50	53	581
2003-2004	0	36	29	39	45	49	41	42	48	48	54	38	67	47	583
2004-2005	0	33	38	33	42	46	46	46	42	51	55	52	33	66	583
2005-2006	22	37	37	35	36	43	47	50	52	50	59	55	49	34	606
2006-2007	26	28	40	39	34	35	44	47	49	55	57	63	54	50	621
2007-2008	24	42	28	42	43	36	36	41	48	54	60	53	64	56	627
2008-2009	28	34	37	32	44	39	36	42	44	45	60	51	51	59	602
2009-2010	24	43	36	39	32	42	38	34	39	45	49	60	57	53	591
2010-2011	21	31	45	34	42	32	41	42	39	40	57	53	56	55	588
2011-2012	22	33	31	43	38	42	38	39	41	39	43	53	50	57	569
2012-2013	25	26	28	34	40	40	47	38	40	41	44	43	54	53	553
2013-2014	25	46	29	31	37	47	43	46	40	45	49	41	46	57	582
2014-2015	26	45	44	28	37	40	49	42	46	40	55	51	40	47	590

Attachments: (1)

Enrollment totals 5 24 2017

6/1/2017 at 3:00 PM

Goals:

GOAL AREA: STUDENT PERFORMANCE GOAL: Develop and implement plans using instructional best practices, formative and summative assessments, and student data to ensure that all students are college and career ready.
GOAL AREA: BUDGET GOAL: Maximize district resources to provide quality facilities and educational programs.
GOAL AREA: COMMUNITY ENGAGEMENT GOAL: Work proactively with the community to improve the educational programs.
GOAL AREA: FACILITIES GOAL: Provide quality facilities to enhance educational programs.

4.5. Internet Safety & Acceptable Use Policy and Acceptable Use of Computers and Networks Agreement Form

Rationale: Board members should have signed Acceptable Use Form on record with the District since they are using district internet addresses, district wifi, and in some cases district devices.

Attachments: (2)

Policy 6800 Internet Safety Policy--Redline

6/8/2017 at 9:04 AM
Acceptable Use of Computers and Networks Form

6/5/2017 at 2:00 PM

4.6. Update on Summer Projects

Rationale:

Summer Projects:

Track resurface - In progress. Overlay done next week, paint lines in July.

Kitchen Dishwasher - Installed

Kitchen Ceiling - In progress

Weight Room Lights - TBD

Cement - Track area done, other three areas TBD

Shower Heads - scheduled for July work

Room 9 Upgrades - In progress

Paint Blue Gym - In progress

Goals:

GOAL AREA: BUDGET GOAL: Maximize district resources to provide quality facilities and educational programs.
GOAL AREA: FACILITIES GOAL: Provide quality facilities to enhance educational programs.

5. COMMITTEE AND REPRESENTATIVE REPORTS

5.1. Americanism/Education Evaluation

5.2. Buildings and Grounds Committee

5.3. Finance Committee

5.4. Negotiations Committee

5.5. NASB Legislative Representative

5.6. Professional Development Sharing

6. UNFINISHED BUSINESS

6.1. Discuss, Consider and Take Necessary Action to adopt changes to Policy 5417 School Wellness Policy and addition of Policy 3571 School Meal Program and Meal Charges on second reading

Rationale:

The School Wellness Committee existing of Shirley Holck, Kerri Harris, Doug Hart, Sara Horner, Jacque Morgan, Bart Miller, and Steve Johnson have reviewed the current School Wellness Policy and proposed changes as well as another version of the same policy from a different law firm. They are recommending a the school wellness policy that is less defined and restrictive which allows the district to meet federal requirements in the manner that best suits our needs.

They have also reviewed School Meal policies and are recommending the one provided to the board which is reflective of current practice.

Action(s):

Motion Passed:

Motion to adopt Policy 5417 School Wellness Policy and Policy 3571 School Meal Program and Meal Charges on second reading Passed with a motion by Teri O'Flaherty and a second by Jessi Scheer.

Matt O'Daniel: Yea
Teri O'Flaherty: Yea
Bruce Scheer: Yea
Jessi Scheer: Yea
Luanne Sundberg: Yea
Shanon Willmott: Yea

No Action(s) have been added to this Agenda Item.

Attachments: (3)

3571-School-Meal-Policy (5)

6/7/2017 at 8:22 AM
5417-School-Wellness-Clean (3)

6/7/2017 at 8:22 AM
Policy 5417 Wellness-Policy

6/7/2017 at 8:22 AM

Goals:

GOAL AREA: STUDENT PERFORMANCE GOAL: Develop and implement plans using instructional best practices, formative and summative assessments, and student data to ensure that all students are college and career ready.
GOAL AREA: BUDGET GOAL: Maximize district resources to provide quality facilities and educational programs.

7. NEW BUSINESS

7.1. Discuss and Consider Policy 3520 Transportation

Rationale: There is a patron request for the board to consider amending Policy 3520 such that option enrollment students can be picked up/dropped off at their residence.

Attachments: (1)

Policy 3520 Transportation

6/8/2017 at 5:27 PM

Goals:

GOAL AREA: COMMUNITY ENGAGEMENT GOAL: Work proactively with the community to improve the educational programs.

7.2. Discuss, Consider and Take Necessary Action to adopt Policy 5416 Student Fees and Student Fees Appendix.

Rationale:

a. Review the amount of money collected from students pursuant to the student fees policy of the district for the 2017-2018 school year.

b. Hold a public hearing to discuss, consider and receive input on the proposed student fees policy. The public will be given the opportunity to present information and opinions on the proposed student fees policy.

c. Discuss, consider and take necessary action to adopt Policy 5416 Student Fees.

Action(s):

Motion Passed:

Motion to approve Policy 5416 Student Fees as presented for the 2017-2018 school year, inclusive of Appendix '1' Passed with a motion by Teri O'Flaherty and a second by Jessi Scheer.

Matt O'Daniel: Yea
Teri O'Flaherty: Yea
Bruce Scheer: Yea
Jessi Scheer: Yea
Luanne Sundberg: Yea
Shanon Willmott: Yea

No Action(s) have been added to this Agenda Item.

Attachments: (2)

Policy 5416 Student Fees

6/1/2017 at 5:04 PM
5416 Student Fees Appendix

6/7/2017 at 1:05 PM

Goals:

GOAL AREA: STUDENT PERFORMANCE GOAL: Develop and implement plans using instructional best practices, formative and summative assessments, and student data to ensure that all students are college and career ready.
GOAL AREA: BUDGET GOAL: Maximize district resources to provide quality facilities and educational programs.
GOAL AREA: COMMUNITY ENGAGEMENT GOAL: Work proactively with the community to improve the educational programs.

7.3. Discuss, Consider and Take Necessary Action to reaffirm Policy 6400 Parental Involvement.

Rationale: a. Hold a public hearing to discuss, consider and receive input on the proposed parental involvement policy. The public will be given the opportunity to present information and opinions on a proposed parental involvement policy.

Action(s):

Motion Passed:

Motion to reaffirm Policy 6400 Parental Involvement as presented Passed with a motion by Matt O'Daniel and a second by Shanon Willmott.

Matt O'Daniel: Yea
Teri O'Flaherty: Yea
Bruce Scheer: Yea
Jessi Scheer: Yea
Luanne Sundberg: Yea
Shanon Willmott: Yea

No Action(s) have been added to this Agenda Item.

Attachments: (1)

Policy 6400 Parent Involvement

6/1/2017 at 5:08 PM

Goals:

GOAL AREA: STUDENT PERFORMANCE GOAL: Develop and implement plans using instructional best practices, formative and summative assessments, and student data to ensure that all students are college and career ready.
GOAL AREA: COMMUNITY ENGAGEMENT GOAL: Work proactively with the community to improve the educational programs.

7.4. Discuss, Consider and Take Necessary Action to adopt a resolution to enter into a lease agreement for computers with Lease Finance Group

Action(s):

Motion Passed:

Motion to adopt the resolution to enter into a computer lease agreement with Lease Finance Group as presented Passed with a motion by Bruce Scheer and a second by Teri O'Flaherty.

Matt O'Daniel: Yea
Teri O'Flaherty: Yea
Bruce Scheer: Yea
Jessi Scheer: Yea
Luanne Sundberg: Yea
Shanon Willmott: Yea

No Action(s) have been added to this Agenda Item.

Attachments: (1)

Lease Resolution

5/17/2017 at 8:52 AM

Goals:

GOAL AREA: STUDENT PERFORMANCE GOAL: Develop and implement plans using instructional best practices, formative and summative assessments, and student data to ensure that all students are college and career ready.
GOAL AREA: BUDGET GOAL: Maximize district resources to provide quality facilities and educational programs.

7.5. Discuss, Consider and Take Necessary Action to enter into a lease agreement for a copier/printer system.

Rationale:

Two vendors provided quote.

The difference in monthly costs is negligible ($13.78/month)

Action(s):

Motion Passed:

Motion to authorize Lynn Johnson to enter into a lease copier/printer system agreement not to exceed $1725 a month Passed with a motion by Matt O'Daniel and a second by Bruce Scheer.

Matt O'Daniel: Yea
Teri O'Flaherty: Yea
Bruce Scheer: Yea
Jessi Scheer: Yea
Luanne Sundberg: Yea
Shanon Willmott: Yea

No Action(s) have been added to this Agenda Item.

Goals:

GOAL AREA: STUDENT PERFORMANCE GOAL: Develop and implement plans using instructional best practices, formative and summative assessments, and student data to ensure that all students are college and career ready.
GOAL AREA: BUDGET GOAL: Maximize district resources to provide quality facilities and educational programs.

7.6. Discuss, Consider and Review Police 5415 Anti-Bullying.

Rationale: Policy is reviewed annually no action needs taken.

Attachments: (1)

Policy 5415 Bullying Policy

6/1/2017 at 5:10 PM

7.7. Discuss and Consider the Annual Activities Report

Attachments: (1)

2016-2017 Activites Report

6/7/2017 at 1:07 PM

Goals:

GOAL AREA: STUDENT PERFORMANCE GOAL: Develop and implement plans using instructional best practices, formative and summative assessments, and student data to ensure that all students are college and career ready.
GOAL AREA: BUDGET GOAL: Maximize district resources to provide quality facilities and educational programs.
GOAL AREA: COMMUNITY ENGAGEMENT GOAL: Work proactively with the community to improve the educational programs.
GOAL AREA: FACILITIES GOAL: Provide quality facilities to enhance educational programs.

7.8. Discuss and Consider amending the following policies on first review: Policy 1200 Anti-discrimination, Policy 3130 Purchasing, Policy 3570 ESSA (Every Student Succeeds Act), Policy 4003 Anti-discrimination, Anti-harassment, and Anti-retaliation, Policy 5001 Form: Summary of Immunization Rules & Regulations, Policy 5004 Full-time and Part-time Enrollment, Policy 6800 Internet Safety and Acceptable Use Policy, Policy 8130 Annual Organization Meeting, Policy 9330 Parliamentary Procedure.

Attachments: (10)

Policy Summary

6/8/2017 at 5:02 PM
Policy 1200 Anti-harassment policy REV 5-30-17 Redline

6/6/2017 at 8:22 AM
Policy 4003 Employee Antidiscrimination REV 5-30-17 Redline

6/6/2017 at 8:24 AM
Policy 3130 Purchasing Policies 3-16-17 Redline

6/6/2017 at 8:23 AM
Policy 3570 ESSA - 5-23-17 Redline

6/6/2017 at 9:43 AM
Policy 5001 Form - Summary of School Immunization Rules & Regulations 2-28-17 Redline

6/6/2017 at 9:15 AM
Policy 5004 Full-time and Part-Time Enrollment - Redline

6/6/2017 at 8:25 AM
Policy 6800 Internet Safety & Acceptable Use --Redline

6/6/2017 at 8:26 AM
Policy 8130 Annual Organizational Meeting redlined current

6/8/2017 at 4:39 PM
Policy 9330 Parliamentary Procedure - REV 3-27-17 Redline

6/6/2017 at 8:30 AM

Goals:

GOAL AREA: STUDENT PERFORMANCE GOAL: Develop and implement plans using instructional best practices, formative and summative assessments, and student data to ensure that all students are college and career ready.
GOAL AREA: BUDGET GOAL: Maximize district resources to provide quality facilities and educational programs.

7.9. Discuss and Consider the following new policies on first review: Policy 3131 Procurement Plan - School Food Authorities, Policy 3131.1 Procurement Plan Code of Conduct, Policy 4028 Employee Fundraising, Policy 5001 Summary of the School Immunization Rules & Regulations, Policy 5413 Requests to Contact Students & Student Interviews by Non-School Personnel, Policy 5418 Homeless Students.

Attachments: (6)

3131.1 Procurement Plan Code of Conduct (1)

6/8/2017 at 5:01 PM
Policy 3131 Procurement Plan-School Food Authorities

6/6/2017 at 9:09 AM
Policy 4028 Employee Fundraising

6/6/2017 at 9:10 AM
Policy 5413 Requests to Contact Student and Student Interviews by Non-School Personnel - 5-23-17 Clean

6/6/2017 at 9:52 AM
Policy 5413 Student Interviews (Current)

6/6/2017 at 9:39 AM
Policy 5418 Homeless Student

6/6/2017 at 9:11 AM

Goals:

GOAL AREA: STUDENT PERFORMANCE GOAL: Develop and implement plans using instructional best practices, formative and summative assessments, and student data to ensure that all students are college and career ready.
GOAL AREA: BUDGET GOAL: Maximize district resources to provide quality facilities and educational programs.

8. CONSENT AGENDA

Action(s):

Motion Passed:

Motion to approve the consent agenda as presented Passed with a motion by Teri O'Flaherty and a second by Shanon Willmott.

Matt O'Daniel: Yea
Teri O'Flaherty: Yea
Bruce Scheer: Yea
Jessi Scheer: Yea
Luanne Sundberg: Yea
Shanon Willmott: Yea

No Action(s) have been added to this Agenda Item.

8.1. Minutes of the Previous Board Meeting(s)

Attachments: (1)

May 8, 2017 Regular Meeting Minutes

6/1/2017 at 1:51 PM

8.2. Monthly Financial Reports

Attachments: (1)

Financials

6/7/2017 at 8:16 AM

8.3. Claims (Check Register)

8.4. Special Fund Transfers

Rationale:

Employee Benefit Fund Blue Cross/Blue Shield $7,914.45

Construction Fund Advanced Engineering Systems, Inc. $3,609.90

Construction Fund Getzschman Heating LLC $14,250.00

Bond Fund Union Bank (Admin. Fees) $500.00

Bond Fund Union Bank (Interest) $42,863.13

QCPUF First National Bank (Interest) $24,026.25

Attachments: (1)

Getzschman Heating Request for Payment

6/1/2017 at 1:56 PM

8.5. Hot Lunch Report

8.6. Activity Report

8.7. Hires

Rationale:

Hire Tyler Spitser as a physical education teacher.

Hire Jennifer Foreman as an elementary para.

Lynette Wooster as an elementary para.

9. EXECUTIVE SESSION

Rationale:

The Arlington Board of Education reserves the right to go into Closed/Executive Session at any time in accordance with Section 84-1410. A copy of the Open Meetings Act is posted in the board room for review by the public.

10. ACTION ON EXECUTIVE SESSION ITEMS

11. ADJOURNMENT

June 12, 2017 at 7:00 PM - Board of Education Regular Meeting

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