Public Meeting Agenda: August 10, 2015 at 7:30 PM - Board of Education Regular Meeting

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August 10, 2015 at 7:30 PM - Board of Education Regular Meeting Agenda

August 10, 2015 at 7:30 PM - Board of Education Regular Meeting
1. Roll Call
2. Minutes
Action(s):
Motion to approve previous meeting(s) minutes as presented Passed with a motion by Rusty Rhynalds and a second by Justin Glanzer.
No Action(s) have been added to this Agenda Item.
Attachments:
3. Public Comment
4. Financial Reports – Action Items
4.a. Consider, Discuss, and Take Action on Financial Reports
Action(s):
Motion to approve the Financial Reports as presented Passed with a motion by Justin Glanzer and a second by Ken Carpenter.
No Action(s) have been added to this Agenda Item.
Attachments:
5. Old Business – Action Items
5.a. Consider, Discuss, and Take Action on Bills – General Fund
Action(s):
Motion to approve the consideration of bills from the General Fund Passed with a motion by Craig Grams and a second by Richard Jacobsen.
No Action(s) have been added to this Agenda Item.
Attachments:
6. Discussion Only
6.a. Report from Superintendent
Attachments:
6.b. Reports from Administrators
Attachments:
6.c. Facilities Update
7. New Business
7.a. Consider, Discuss, and Take Action on the 2nd Reading of the Following Policies: Amendments to Policy 3540 Bidding Construction Projects; Amendments to Policy 3560 Records Management; Amendments to Policy 6115 Fire Drills, Emergency Plans; Policy 6286 Return to Learn from Cancer; Policy 6600 Special Education; Amendments to Policy 7050 Bids and Contracts; Amendments to Policy 9340 Minutes
Action(s):
Motion to adopt after the 2nd reading the following policies: amendments to Policy 3540 Bidding Construction Projects; Amendments to Policy 3560 Records Management; Amendments to Policy 6115 Fire Drills, Emergency Plans; Policy 6286 Return to Learn from Cancer; Policy 6600 Special Education; Amendments to Policy 7050 Bids and Contracts; Amendments to Policy 9340 Minutes Passed with a motion by Craig Grams and a second by Kevin Raun.
No Action(s) have been added to this Agenda Item.
Attachments:
7.b. Consider, Discuss, and Take Action on the 1st Reading of Policy 1108 Community Access - Fitness Areas
Action(s):
Motion to approve the 1st reading of Policy 1108 Community Access - Fitness Areas Passed with a motion by Justin Glanzer and a second by Ken Carpenter.
No Action(s) have been added to this Agenda Item.
Attachments:
7.c. Consider, Review, and Authorize a Contract for Materials Testing and Special Inspections for the Site Grading and Building Overexcavation in Early Site Package
Action(s):
Motion that the Superintendent of Schools should be and is hereby authorized to engage Olsson Associates, Inc. for materials testing and special inspections; authorized and directed to negotiate the terms and conditions of the written letter Agreement for Professional Services with Olsson Associates, Inc.; and authorized to sign, execute and deliver any final, negotiated written Letter Agreement for Professional Services with Olsson Associates per the attachment for a price of $12,560.00 Passed with a motion by Ken Carpenter and a second by Rusty Rhynalds.
No Action(s) have been added to this Agenda Item.
Attachments:
7.d. Consider, Discuss, and Take Action on an Amendment to the DLR Professional Services Agreement
Action(s):
Motion to approve the amendment to the DLR Professional Services Agreement Passed with a motion by Kevin Raun and a second by Justin Glanzer.
No Action(s) have been added to this Agenda Item.
Attachments:
7.e. Consider, Discuss, and Take all necessary action with regard to the Final and Revised Guaranteed Maximum Price proposal submitted by Boyd Jones Construction, Construction Manager for the new Minden High School building and additions and renovations to the Minden Middle School building projects.
Action(s):
Motion to approve the Final and Revised Guaranteed Maximum Price (GMP) Proposal submitted by Boyd Jones Construction, Construction Manager at Risk for the new Minden High School building and additions and renovations to the Minden Middle School building, in the sum of TWENTY-TWO MILLION, FOUR HUNDRED TWENTY-ONE THOUSAND, FOUR HUNDRED AND EIGHTY-FOUR DOLLARS ($22,421,484.00) dated August 10, 2015 in the form attached to this Motion, PROVIDED that such approval is subject to: (1) the submission of a Final Guaranteed Maximum Price by Boyd Jones Construction following the receipts of bids for masonry, mechanical, electrical and steel bid packages based upon 95% construction documents; and, (2) the agreement by Boyd Jones Construction set forth in the Preliminary Guaranteed Maximum Price that the Final Guaranteed Maximum Price shall not exceed the Preliminary Guaranteed Maximum Price approved by this Motion. And further and hereby does authorize the President of the Board of Education to execute a Preliminary Guaranteed Maximum Price addendum to the CM@R contract with Boyd Jones Construction consistent with this Motion, and to take all other actions necessary to carry such agreement into effect. Passed with a motion by Craig Grams and a second by Justin Glanzer.
No Action(s) have been added to this Agenda Item.
Attachments:
8. Additional Information
9. Adjournment
Action(s):
Motion to adjourn the meeting at 8:23 pm Passed with a motion by Ken Carpenter and a second by Justin Glanzer.
No Action(s) have been added to this Agenda Item.
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