June 1, 2017 at 9:30 AM - Executive Committtee Meeting
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1. UNFINISHED BUSINESS
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1.A. OffSite Water Table Concerns Near Sand Creek
Rationale:
See update below from Lausterer dated 5-17-17. Guys, |
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2. MEETINGS
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2.A. Pending
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2.B. Reports
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2.B.1. GMDA Summer Meeting Report
Rationale:
A Report from Andersen on the GMDA Summer Meeting is attached
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3. MANAGEMENT ITEMS
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3.A. Directors Absence
Rationale:
Attached find asbsence request from the May Board Meeting for Bailey, McDermott, Meduna, Saalfeld and Sobota.
Recommended Motion(s):
*To approve absence requests from the May Board Meeting for Bailey, McDermott, Meduna, Saalfeld and Sobota Passed with a motion by Board Member #1 and a second by Board Member #2.
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3.B. Monthly Education Program
Rationale:
Matt Moser a biologist with USGS was scheduled to give us an update on stream gages, however our June meeting is not going to work for him. Other programs suggested in the past include: |
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3.C. FY18 Medical and Dental Rates
Rationale:
Attached find a memo from Dean Edson concerning rate changes for NARD medical and dental coverages. In FY18 there will be a 5% increase for Medical and 2.9% increase for dental coverages. The attachment shows the cost for each coverage option. The NARD Intergovernmental Risk Management Pool Association board will act on this proposal at their June 12 meeting.
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3.D. Motion to Reconsider a Vote
Rationale:
At the Lake Level Work Group meeting on May 31 a recommendation to reconsider the motion that failed (on a tie vote) was made. Lausterer's comments are; The policy and procedures we passed several months ago don’t expressly speak to the issue of reconsideration. Provided, however, the policy does say that for a motion to be considered (or reconsidered) the item must be listed on the agenda. As such, if a matter doesn’t get through committee then it therefore wouldn’t end up on the agenda and can’t be voted on for reconsideration. This is similar to how the legislature operates in the sense that something must make it out of committee before it can be addressed by the full board. Director Hannah suggested that a 60% vote be required for a previous action to be "Reconsidered".
Recommended Motion(s):
To amend the "Lower Platte North NRD Policy and Procedures" by adding a section for "Reconsider a Vote" as attached to the Executive Committee Agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
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3.E. Water Strageties
Rationale:
The May report has not yet been received.
Recommended Motion(s):
To approve the monthly bill from Water Strageties in the amount of $4,500 and bill Papio and LPS NRDs for their portion Passed with a motion by Board Member #1 and a second by Board Member #2.
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4. EQUIPMENT
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5. PERSONNEL
Rationale:
The Personnel Sub-Committee met on May 24, with a copy of the minutes attached. Key items and recommendations from the sub-committee are listed in the below sections.
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5.A. Overview of Current Personnel
Rationale:
a. New Employee Daryl Andersen Miyoshi reported that he is very pleased with the performance of Water Manager Daryl Anderson who began work on February 27. Daryl has quickly moved into the leader position for the water department and is proving to be a wealth of knowledge. Any salary adjustments would not be effective until the pay period that ends September 1, 2017. b. New Water Resources Technician Resumes are due on May 31 for the new Water Technician position that is to begin July 1. Staff plan to have a selection ready for board approval at our June 12 Board Meeting. c. Project/ O&M Assistance Miyoshi and Mountford reminded the committee of their concerns that additional employee time is needed for the projects department. Since elimination of the Large Projects Coordinator position Heimann, Mountford and Miyoshi have split the responsibilities that is leading to some items not getting accomplished. It is suggested to delay any decisions until a new General Manager is hired to reevaluate these needs. |
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5.B. Salary Ranges for FY18
Rationale:
a. State Salary Survey Results Breunig has prepared results from the Nebraska State Salary Survey that was reviewed. b. Concern on Manager/Assistant Manager Range One area of concern on the current survey is the drop in the General Managers mid-point of 13 percent. This change also effects the Assistant Manager position whose midpoint is 85% of the GM midpoint. c. Water Resources Technician Job Code A Job Code is needed for the new Water Resources Technician. Upon review a very good match was found at Job Code 17.3025
Recommended Motion(s):
To approve the FY18 Salary ranges that includes results from the current State Salary Survey, that the General Manager and Assistant Manager ranges be frozen at their 2017 levels, that Job Code 17.3025 be added for the Water Technician position and that midpoint adjustments be limited to no more than a 10% change up or down Passed with a motion by Board Member #1 and a second by Board Member #2.
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5.C. Performance Appraisals
Rationale:
a. List of performance appraisal rankings The committee reviewed performance appraisals and rankings for all employees with discussion on staff performance. b. List of previous three rankings The Committee reviewed the three previous performance appraisals for all employees to assist with determining employees that would receive step advances this year. Employees who have received a step increase in the past two years are not eligible for one this year as well as those with less than three performance appraisals. c. Improvement Needed Miyoshi reviewed employees with areas of needed improvement.
Recommended Motion(s):
To accept the Staff Performance Appraisals as prepared by their supervisor and reviewed by management Passed with a motion by Board Member #1 and a second by Board Member #2.
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5.D. Consumer Price Index
Rationale:
a. Bureau of Labor CPI The Bureau of Labor has the Consumer Price Index at 2.2% for the past 12 months as attached.
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5.E. FY18 Salary Adjustment
Recommended Motion(s):
To approve a 2.2% base salary increase for all employees, that step increases be awarded to four employees; Chris Poole from Step 2 to Step 3, Duke Dokulil from Step 1 to Step 2, Patti Holmberg from Step 1 to Step 2, Bret Schomer from Step 1 to Step 2 and that all increases be limited to a maximum change of 7% with the exception of employees with a change of job title and job code (Benal) Passed with a motion by Board Member #1 and a second by Board Member #2.
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6. FINANCE
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6.A. Selection of Annual Auditing Firm
Rationale:
Request for Proposals were opened on May 25 with five submissions. Copies of all proposals were sent to Executive Committee members for their review and any comments. Breunig, Miyoshi and Love reviewed the proposals and selected what they felt were the three top firms who will give presentations to the Executive Committee today. Gabriel Burger & Else was eliminated due to a substandard peer review report and Bland and Associates' fees were considerably higher than the other firms. Attached find a summary of the three firms we will be receiving oral presentations from along with a copy of the original RFP. Presentation Times: 10:30 HSMC, Omaha 10:50 Almquist, Maltzahn Galloway & Luth, Grand Island 11:10 Hayes and Associates, Omaha
Recommended Motion(s):
To enter into a three year engagement with Almquist, Malzahn, Galloway & Luth from Grand Island to perform the LPNNRD Annual Audit for the next three fiscal years and authorize the Board Chair to sign the agreement Passed with a motion by Board Member #1 and a second by Board Member #2.
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6.B. Approval of Financial Reports
Rationale:
Cindy Love wast present to review our March and April Financials. We are now current and up to date on our monthly financials. Love noted a few items that are still out of balance and will work with staff to see that they are resolved.
Recommended Motion(s):
To approve the April and March Financial Reports as distributed Passed with a motion by Board Member #1 and a second by Board Member #2.
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6.C. HBE Payment
Rationale:
Attached find an accounting invoice from HBE for December (one-half mo.), January and February in the amount of $15,900.
Recommended Motion(s):
To make payment to HBE in the amount of $15,900 with the invoice attached to the Executive Committee Minutes Passed with a motion by Board Member #1 and a second by Board Member #2.
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6.D. Approval of Managers Time and Expense Sheets
Recommended Motion(s):
*To approve Managers Time and Expense Sheets as attached to the Executive Committee Minutes Passed with a motion by Board Member #1 and a second by Board Member #2.
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6.E. Accounts over 90 Days
Rationale:
The accounts receivable as of 4-30-17 are attached.
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