August 2, 2018 at 9:30 AM - Executive Committee Meeting
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1. UNFINISHED BUSINESS
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1.A. Off Site Water Table Concerns Near Sand Creek
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1.B. Murren Lawsuit
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2. MEETINGS
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2.A. Pending
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2.A.1. NARD Fall Conference
Rationale:
The NARD Annual Conference is September 23-25 in Kearney. Attached find draft agenda and registration information. Please let Breunig know if you are interested in attending the conference.
Attachments:
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2.B. Reports
Rationale:
Attached find Mountford's NARD Benefits Committee Report.
Attachments:
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3. MANAGEMENT ITEMS
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3.A. Directors Absence
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3.B. Monthly Education Program
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3.C. NARD Dues
Rationale:
Attached find an invoice from NARD for our FY 2018-2019 membership dues.
Recommended Motion(s):
to pay NARD $26,774.62 for our fiscal year 2018-19 membership dues Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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3.D. NWRA Dues
Rationale:
Attached find our 2018 NeWRA Membership Dues Renewal Form. Our District paid $1,950 last year.
Recommended Motion(s):
To pay our 2018-19 NeWRA Membership Dues in the amount of $1,950 Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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3.E. LARM Renwal
Rationale:
Our LARM insurance renews each Year on October 1. We need to decide how far ahead we are willing to commit to LARM for our insurance needs.
Our choices are shown on the attachment; we need to decide if we will sign for a one, two or three year term and if we will give 180 day or 90 notice if we choose not to renew. There are discount incentives for longer terms on both decisions.
Recommended Motion(s):
To approve the LARM Insurance Renewal Resolution with 2 year prior to termination and 180 day termination notice Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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3.F. NRD Farm Plans (Former Lickteig Property)
Recommended Motion(s):
To notify Harvey Brabec our intentions not to renew our farm rental agreement. Passed with a motion by Board Member #1 and a second by Board Member #2.
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3.G. Wanahoo Education Building / Pork Chop Island Update
Rationale:
Building materials have been ordered from Top-Line and we are looking at 8-10 weeks for delivery. We hope to have the final building plans e-mailed to us yet this week. Once received, we will proceed with bids for concrete and building erection. We are considering utilizing the existing LPN retired irrigation well to provide geothermal heating/cooling as well as Solar panels and a bi-directional meter. These two forms of renewable energy sources could provide unique economical and educational opportunities for the facility.
Staff met with members of the Greater Wahoo Community Foundation to inform them of our building plans and gather information for a potential Foundation Grant. Over the next couple months we will be meeting with other local business, organization and community leaders to discuss additional funding opportunities for our projects.
Recommended Motion(s):
To proceed with bid process for erection and concrete portions of Lake Wanahoo Education building once staff has received final plans from Top-Line. Passed with a motion by Board Member #1 and a second by Board Member #2.
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3.H. 2019 Wanahoo Recreation Planning
Rationale:
Discussion and possible action for plans to move forward with the budgeting process for the 2019 Lake Wanahoo Recreation season.
We are currently over half way through the 2018 season. Decisions will need to be made regarding the future management of the Lake Wanahoo Recreation Area.
Recommended Motion(s):
To move forward with plans to have LPNNRD manage recreation component of Lake Wanahoo facilities after our current interlocal with Game and Parks expires.
(2018 recreation season ends October 15th and interlocal expires on December 31, 2018) Passed with a motion by Board Member #1 and a second by Board Member #2.
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4. EQUIPMENT
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5. PERSONNEL
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5.A. Operation & Maintenance Technician
Rationale:
We are currently advertising for our Operation and Maintenance position, with resumes due August 27th.
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6. FINANCE
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6.A. Approval of Financial Reports
Rationale:
Grant will be available for conference call at 10:00 a.m.
Recommended Motion(s):
Motion to approve Financial Reports as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
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6.B. Approval of Managers Time and Expense Sheets
Recommended Motion(s):
Motion to approve Managers Time and Expense Sheets- Attachment Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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6.C. Accounts over 90 Days
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6.D. Approval of FY19 Budget
Rationale:
We have worked on the FY19 Budget Expenses for the past two months. Each committee has reviewed their portion the budget with the Executive Committee charged with review of the Administrative and Personnel Expenses.
Our Budget Workshop will be held on August 8 beginning at 5:00 p.m. Our Budget Hearing will be held on August 13 beginning at 5:00 p.m., just prior to our August Board Meeting. It is anticipated that we will approve our FY19 Budget that evening. At the September 10 Board Meeting we will set our F.Y.19 Levy.
Recommended Motion(s):
To approve the Fiscal Year 2019 Budget with total expenditures of ____________ (motion to be made at 8-13-18 board meeting). Passed with a motion by Board Member #1 and a second by Board Member #2.
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