September 27, 2018 at 8:00 AM - Executive Committee Meeting
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1. UNFINISHED BUSINESS - None
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2. MEETINGS
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2.A. Pending
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2.B. Reports
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2.B.1. NARD Fall Conference
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3. MANAGEMENT ITEMS
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3.A. Directors Absence
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3.B. Monthly Education Program
Rationale:
Kyle Overturf will be present at the October Board Meeting to give the audit report.
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3.C. LARM Insurance Payment
Rationale:
Attached find our 2018-2019 Renewal Invoice from LARM for our Commercial Insurance in the amount of $61,804.28.
Recommended Motion(s):
To make payment of $61,804.28 to LARM for our Commerical Property Insurance effective 10/1/2018 - 10/1/19 as attached to the Executive Committee Minutes. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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3.D. Dodge County Tax Roll Correction
Rationale:
The Dodge County Treasurer notified us that the Dodge County Board of Equalization approved a Tax Roll Correction for Deer Pointe Corporation. The total amount due from NRD is $222.76. The County Treasurer is requesting the Board to send a letter allowing them to deduct these funds from our account. See attached documents for details.
Recommended Motion(s):
To authorize management to send a letter to Dodge County Treasurer authorizing them to deduct $222.76 from our account for the tax roll coreection for Deer Pointe Corporation Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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3.E. November Board Meeting
Rationale:
Reminder our November Board Meeting will be held at the Newman Grove High School and we will follow the schedule below.
3:15 p.m. Presentation from High School Students 3:45 p.m. Board Meeting followed by Dinner |
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3.F. RFP Engineering Firm Interviews
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3.G. Reserve America - Camping Reservations
Rationale:
Attached find the software contract from Aspira for taking campground reservations online. The initial setup is $1,600 and a monthly maintenance fee of $50 the first full month following the Go Live Date.
Recommended Motion(s):
To authorize Mangement to sign the contract with Aspira for taking campgorund reservations online at a cost of $1,600 for the inital setup and $50.00 monthly maintenance fee Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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3.H. NRD Recreation Building Update
Rationale:
The NRD Recreation/Education building is scheduled to be delivered October 12th. A payment of $50,000 is due at the time of delivery.
Recommended Motion(s):
To approve a $50,000 payment to Steel Building Sales LLC at the time of delivery Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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3.I. Wanahoo Recreation Area
Rationale:
Staff has been working with Nebraska Game and Parks to ensure a smooth and seamless transition of management. We met with representatives from the Commission and have developed an informational tool to answer questions and be utilized as a press release.
A promotional Wanahoo video is in the early stages and footage is being shot today. Gottschlak with our District Commissioner and our local Game Warden separately last week and had a very good conversations. We are all committed to providing an NRD Recreation Area that will continue to provide outstanding recreation opportunities to the public. Dirt Work will begin next week in preparation for concrete work on the education building site.
Attachments:
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3.J. Wanahoo Education building bids
Rationale:
Bids for the building erection were due by Friday 9-28-18.
Management recommendation is to accept bid from Robert Hedges Construction in the amount of $ 26,000 for the erection of the Wanahoo Education/Recreation building. Mr. Hedges has been notified and will be on-site at time of delivery for unloading and securing all materials. A motion will be needed at Board Meeting to approve erection bid from Robert Hedges Construction in the amount of $26,000. |
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4. EQUIPMENT
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5. PERSONNEL
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5.A. Operation and Maintenance Technician
Rationale:
David Moore has accepted the Operation and Maintenance Technician position and will start on Monday, October 1st.
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6. FINANCE
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6.A. Fiscal Year 2018 Audit
Rationale:
Attached find the Annual Audit. Kyle Overturf was available at Executive Committee to discuss the Annual Audit and will be present at Board Meeting.
A motion will be needed at Board Meeting to accept and place on file the 2018 Audit Report as prepared and presented by Almquist, Maltzahn, Galloway and Luth.
Attachments:
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6.B. Approval of Financial Reports
Rationale:
Attached find the July and August Financial Reports. Grant reviewed the Financial Reports with the Executive Committee.
Recommended Motion(s):
Motion to approve Financial Reports as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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6.C. Approval of Managers Time and Expense Sheets
Rationale:
Attached find Gottschalk's time and expense sheets.
Recommended Motion(s):
Motion to approve Managers Time and Expense Sheets- Attachment Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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6.D. Accounts over 90 Days
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