September 3, 2020 at 10:00 AM - Executive Committee Meeting
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1. UNFINISHED BUSINESS
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1.A. Off Site Water Table Near Sand Creek
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A. Stoeber Law Suit
Rationale:
As mentioned last month, the Judge in our case has required us to proceed with mediation. We have been contacted by our attorney and have scheduled a date to discuss our summary judgment motion and mediation strategy.
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2. MEETINGS
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2.A. Pending
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2.A.1. NARD Fall Conference
Rationale:
Attached find a press release from NARD canceling the Annual Conference and tradeshow.
Attachments:
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2.B. Reports
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3. MANAGEMENT ITEMS
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3.A. NARD Membership Dues
Rationale:
Attached find Fiscal Year 2020-2021 Membership Dues in the amount of $28,960.
Recommended Motion(s):
To pay the FY 2020-2021 NARD Membership dues in the amount of $28,960. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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3.B. Directors Absence
Rationale:
Attached find absence requests received from Director Kavan for the May and June Board Meetings.
Recommended Motion(s):
To approve Director Kavan's absence requests from the May and June Board Meeting. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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3.C. Monthly Education Program
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3.D. November Board Meeting
Rationale:
Discussion is needed and arrangements will need to be made if we wish to hold our November Board Meeting in Newman Grove.
At this time the Executive Committee felt that due to COVID and the unknown possibilities of schools being open we need to plan to have the November Board Meeting at the NRD Education Building. |
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4. EQUIPMENT
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4.A. Konica Minolta Copier - Lease
Rationale:
The lease on our current Konica Minolta C454e is finished in February. All Copy Products has sent over a proposal for a Konica C360i with a new lease price and breakdown of copy costs. See Attachment.
A motion will be needed at Board Meeting if we wish to enter into a new lease agreement.
Recommended Motion(s):
To enter into a 5 year lease agreement with All Copy Products for a Konica C360i for a monthly payment of $207.62 Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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5. PERSONNEL
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5.A. Conservation Technician Position
Rationale:
Effective August 8th, our NRD Conservation Technician located at the Wahoo NRCS office no longer works for our district. We have had discussions with NRCS District Conservationist Mark Walkenhorst and the plan is to look into temporarily shifting the workload created to NRCS contract employees. At some point during this fiscal year we will plan to re-hire this position.
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6. FINANCE
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6.A. Approval of Financial Reports
Rationale:
Attached find the Draft July Financial Statements. Grant was available for the monthly conference call and suggested we wait to approve the Draft July Financial Statement until we receive the Annual Audit Report.
Attachments:
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6.B. Approval of Managers Time and Expense Sheets
Recommended Motion(s):
Motion to approve Managers Time and Expense Sheets- Attachment Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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6.C. Accounts over 90 Days
Attachments:
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6.D. Budget and Set Property Tax Rate
Rationale:
As discussed last month's board meeting our plan this year is to once again maintain the same tax asking of $ 3,480,715 as it has been the past four years. We were able to use a portion of our cash carry-over to achieve this tax asking even though our total LPNNRD budget increased $ 833,186 to $7,782,546. This creates a tax/total budget ratio of 44.7%
Due to the increased district property valuations we will also be lowering our tax levy from .035511 to .03383. During our next board meeting and after our Levy Hearing on September 14th, I will be asking the board to approve this new levy amount so we can finalize our fiscal year 2021 state budget report.
Attachments:
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