October 29, 2020 at 10:00 AM - Executive Committee Meeting
| Agenda |
|---|
|
1. UNFINISHED BUSINESS
|
|
1.A. Off Site Water Table Concerns Near Sand Creek
Rationale:
Gottschalk will update committee on last month's mediation process and the agreement reached.
|
|
2. MEETINGS
|
|
2.A. Pending
|
|
2.B. Reports
|
|
3. MANAGEMENT ITEMS
|
|
3.A. Directors Absence
|
|
3.B. Monthly Education Program
Rationale:
Bob has spoken with Olsson representatives and they would be available for a short presentation on the Wanahoo dam relief wells and to review their Proposed Scope of Services to monitor the dam for the next two years, the cost and explanations behind the monitoring.
|
|
3.C. NACD Annual Dues
Rationale:
Recommended Motion(s):
To renew our membership with NACD and pay our annual dues in the amount of $1,776 Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
|
|
3.D. Employee Uniform Expense Update
Rationale:
Manager has reviewed current employee uniform reimbursement program and will be updating program to include the following:
1) Staff members working in the field will be allowed to use program to purchase jeans. 2) Staff maximum, per year, allocation will be increased from $ 95 to $ 125 for O&M staff and from $ 60 to $ 90 for all other staff. The last review and update of these limits was done in February of 2011. The above changes will take effect January 1, 2021 which is the beginning of our new reimbursement cycle. |
|
3.E. NRCS Unfunded Cooperative Agreement
Rationale:
Management has worked with NRCS to develop and outline the Unfunded Cooperative Agreement for fiscal year 2021. This is an annual agreement allowing the two agencies to jointly address opportunities, needs and resources relating to carrying out the main inter-local agreement signed by both parties last December.
|
|
4. EQUIPMENT
|
|
5. PERSONNEL
|
|
5.A. Education Coordinator Position
Rationale:
Position has been posted on all our social media sites as well as Wahoo and Fremont newspapers. Our plan is to schedule interviews the week of Nov. 9th and have the new employee on staff before the end of November.
|
|
6. FINANCE
|
|
6.A. Approval of Financial Reports
Rationale:
Attached fin the September Financial Statements. Grant will be available via conference call to go over the financial report with the Executive Committee.
Now that the Annual Audit is complete we can formally approve the July, August and September Financial Statements.
Recommended Motion(s):
To approve the July, August and September Financial Reports as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
|
|
6.B. Approval of Managers Time and Expense Sheets
Rationale:
Attached find Manager Gottschalk's time and expense sheets.
Recommended Motion(s):
To approve Managers Time and Expense Sheets as attached Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
|
|
6.C. Accounts over 90 Days
Attachments:
()
|
|
6.D. Union Bank Line of Credit
Rationale:
Each November we renew our "Line of Credit" with Union Bank. Gottschalk is working with Union Bank and will have paperwork ready for approval and signatures by the November 9th board meeting.
Recommended Motion(s):
To renew our $400,000 Line of Credit with Union Bank and Trust. Passed with a motion by Board Member #1 and a second by Board Member #2.
|
