January 28, 2021 at 10:00 AM - Executive Committee Meeting
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1. UNFINISHED BUSINESS
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2. MEETINGS
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2.A. Pending
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2.B. Reports
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2.B.1. NARD Legislative Conference
Rationale:
The Annual Legislative Conference was held earlier this week. An update on the legislative bills will be given.
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3. MANAGEMENT ITEMS
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3.A. Directors Absence
Rationale:
Attached find Directors absences
Yosten from October - Harvesting Saalfeld from December - Back injury Olson - January - Work comittment
Recommended Motion(s):
To approve Directors Yosten, Saalfeld and Olson absences from Board Meetings as attached. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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3.B. Monthly Education Program
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3.C. District Insurance - Commercial Package
Rationale:
Gottschalk is making contact with LARM regarding our Commercial Package and renewal options. We have received word there is a potential we will not be required to leave LARM so we will be discussing this option with them. In the event we are allowed to stay with LARM as our carrier, it appears this would be our best option and would not need to go to bid for our District's property and liability coverages.
Gottschalk was instructed to contact neighboring NRD's to see what Insurance Company's are being used and type of coverage. |
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3.D. Director iPads/Computer Stipend
Rationale:
With two new Directors starting this month staff felt it was time to review our Director iPads and Director Computer Stipends. We currently spend $1,680/year on computer stipends for Directors and $1,267.74/year on cell service for Director iPads.
Current Motion - 1/11/16 Hilger made the motion, seconded by Pollard, to allow directors to continue to use their personal computer instead of a district provided iPad and beginning July 1, 2016 lower the monthly reimbursement to $20 per month. Motion carried all members present voting aye. |
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3.E. Wanahoo Stilling Basin Update
Rationale:
We have encountered construction issues in developing & constructing the Wanahoo Stilling Basin. The sheet pile wall can not be driven immediately adjacent to the basin floor/sill wall because of spillover RCC when the basin floor was put in. This forces the design for the sheet pile wall to be established approximately 66" away from the basin floor creating a void between the floor and sheet pile. This would need to be filled with aggregate and concrete. This alternative #1 would cost an estimated $177,782. The other alternatives, jackhammer excess spillover and sawing excess spillover seem a bit risky. We do have DNR Dam Safety's approval with Alternative #1.
The change order is significant enough that we are being told by NEMA that FEMA should evaluate it. This can prolong the restart of construction 4-8 weeks. It does cost the District additional funds to have the contractor sitting idle. We would like to proceed and ask for FEMA's blessing later. Valley Corp. has informed FYRA we could be facing up to $15,000 per week in delay costs as well as remobilization charges if we continue to delay their progress. Eric is speaking with Mike Sotak from FYRA late on Wednesday and will update the committee on Mike's negotiations with Valley Corp. as it relates to delay charges and finalizing the change order. General Manager will be requesting direction from the committee on how to proceed. |
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4. EQUIPMENT
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5. PERSONNEL
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6. FINANCE
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6.A. Approval of Financial Reports
Rationale:
Grant will be available to review the Financial Report with the Executive Committee.
Recommended Motion(s):
To approve the December Financial Reports as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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6.B. Approval of Managers Time and Expense Sheets
Recommended Motion(s):
To approve Managers Time and Expense Sheets as attached. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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6.C. Accounts over 90 Days
Attachments:
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