August 1, 2019 at 9:30 AM - Executive Committee Meeting
| Agenda |
|---|
|
1. UNFINISHED BUSINESS
|
|
1.A. Off Site Water Table Concerns Near Sand Creek
|
|
2. MEETINGS
|
|
2.A. Pending
|
|
2.B. Reports
|
|
2.B.1. NARD Employee Benefits/Stop Loss Committee Report
Rationale:
Attached are draft minutes from the NARD Employee Committee Meetings held on July 22, 2019.
Attachments:
()
|
|
3. MANAGEMENT ITEMS
|
|
3.A. Directors Absence
Rationale:
Attached find Director Yosten excuse of absence from the June Board Meeting.
Recommended Motion(s):
To approve Director Yosten's excuse of absence from the June Board Meeting as attached Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
|
|
3.B. Monthly Education Program
|
|
3.C. Upper Big Blue NRD Interlocal Agreement
Rationale:
The Upper Big Blue NRD wishes to revise our Interlocal Agreement relating to Shared Personnel Services. Our previous Interlocal Agreement shared clerical assistance and technical assistance to NRCS. UBBNRD has revised the Interlocal to only provide clerical assistance to patrons in the shared counties.
Recommended Motion(s):
To approve the Interlocal agreement with UBBNRD to provide clerical assistance to the NRCS Office in Butler County as attached. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
|
|
3.D. Union Bank - Deposit Account for Education Building
Rationale:
Management and HBE felt it would be the easiest to track Lake Wanahoo Education Building deposits by opening a checking account just for Education Building Deposits. Some deposits may be held for a year or more and some just a month or so. Deposits are 100% refundable in the event cancelation is received, in writing, a minimum of three weeks prior to the event. Staff would be able to refund the deposits without waiting for Board Meeting. A spreadsheet will be set up to track the deposits and a liability account will be set-up on our financial statement.
Recommended Motion(s):
To authorize Management to set up a checking account at Union Bank to hold and refund deposits on the Lake Wanahoo Education Building Passed with a motion by Board Member #1 and a second by Board Member #2.
|
|
3.E. LARM 2019-20 Renewal Proposal
Rationale:
Our LARM insurance renews each Year on October 1. We need to decide how far ahead we are willing to commit to LARM for our insurance needs.
Our choices are shown on the attachment; we need to decide if we will sign for a one, two or three year term and if we will give 180 day or 90 notice if we choose not to renew. There are discount incentives for longer terms on both decisions.
Recommended Motion(s):
To approve the LARM Insurance Renewal Resolution which requires the NRD to provide written notice of termination at least 180 days prior to the desired termination date, which date shall be no sooner than September 20, 2021. (180 day and 2 year commitment; 4% discount) Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
|
|
3.F. NRD Farm Plans - Site #15
Recommended Motion(s):
To notify Harvey Brabec our intentions not to renew our farm rental agreement. Passed with a motion by Board Member #1 and a second by Board Member #2.
|
|
4. EQUIPMENT
|
|
5. PERSONNEL
|
|
5.A. General Manager Annual Evaluation
Rationale:
The Personnel Sub-Committee will meet Monday, August 12th at the NRD office - 4:00 p.m. to discuss the General Manager Evaluation.
|
|
6. FINANCE
|
|
6.A. Approval of Financial Reports
Rationale:
Grant Nuttleman reviewed the June Financial Statements with the Executive Committee.
Recommended Motion(s):
To approve the June Financial Reports as attached to the Executive Committee Minutes Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
|
|
6.B. Approval of Managers Time and Expense Sheets
Rationale:
Attached find Manager Gottschalk's time and expense sheets.
Recommended Motion(s):
To approve Manager Gottschlak's time and expense sheets- as attached Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
|
|
6.C. Accounts over 90 Days
Attachments:
()
|
|
6.D. Review of FY '20 Budget
Rationale:
Each Committee has reviewed their portion of the budget with Executive Committee charged with review of the Administrative and Personnel Expenses.
The Budget Workshop was held Tuesday, August 6th beginning at 5:00 p.m. Our Budget Hearing will be held on August 12th beginning at 5:00 p.m., just prior to our August Board Meeting. It is anticipated that we will approve our FY20 Budget that evening. At the September 9th Board Meeting we will set our F.Y. 20 Levy.
Recommended Motion(s):
To approve the Fiscal Year 2020 Budget with total expenditures of $___________. (motion to be made at 8-12-19 Board Meeting. Passed with a motion by Board Member #1 and a second by Board Member #2.
|
