July 29, 2021 at 10:00 AM - Executive Committee Meeting
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1. UNFINISHED BUSINESS
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2. MEETINGS
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2.A. Pending
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2.B. Reports
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3. MANAGEMENT ITEMS
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3.A. Directors Absence
Rationale:
Attached find absence requests from Yosten (Farming) for the June Meeting and Meyer (Family Reunion) for the July Meeting.
Recommended Motion(s):
To approve the absence request from Yosten for the June Meeting Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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3.B. Monthly Education Program
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3.C. Insurance Request for Proposals
Rationale:
Staff has met with two firms that are interested in bidding on our insurance needs.
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3.D. Office Cleaning Contract
Rationale:
I have been notified by our current cleaning lady, September 1, 2021 will be her last day of service. Staff will prepare paperwork to advertise for bids with a deadline of 9-1-21. Anna wanted me to thank the board of directors for hiring a 16 year-old high school student 7 1/2 years ago and trusting her with the responsibility of keeping the Lower Platte North NRD office clean and disinfected.
Recommended Motion(s):
To compensate Anna Gottschalk $250 for extra disinfecting and cleaning during COVID. Passed with a motion by Board Member #1 and a second by Board Member #2.
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3.E. Wanahoo Stilling Basin Update
Rationale:
Management will update the Board on the current status of the construction work being conducted in the Wanahoo Dam stilling basin.
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4. EQUIPMENT
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5. PERSONNEL
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5.A. Potential of Staff Member Transitioning to Part-Time (Half-Time)
Rationale:
Water Specialist, Will Breuggeman has requested permission to transition into working 1/2 time for our district beginning in September. Will's wife, Morgan, is a nurse and has been accepted into a traveling nurse program which will provide a substantial increase in pay but requires 13 week placements around the country. I have discussed this request with Will, Daryl and Tom and would like to get input from directors on this possibility. Staff will present a potential plan for moving forward.
Recommended Motion(s):
To move toward transitioning Will Brueggemann to half-time by mid-September working remotely and review his performance and work load at the end of the year. Passed with a motion by Board Member #1 and a second by Board Member #2.
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6. FINANCE
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6.A. Approval of Financial Reports
Recommended Motion(s):
Motion to approve Financial Reports as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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6.B. Approval of Managers Time and Expense Sheets
Rationale:
Attached find Gottschalks time and expense sheets.
Recommended Motion(s):
To approve Managers time and expense sheets as attached Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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6.C. Accounts over 90 Days
Attachments:
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6.D. Review of FY '22 Budget
Rationale:
Each Committee has reviewed their portion of the budget with the Executive Committee charged with reviewing the Administrative and Personnel Expenses.
The Budget Workshop was held on Tuesday, August 3rd at 5:00 p.m. (Zoom will be available) Our Budget Hearing will be held on Monday, August 9th, beginning at 5:00 p.m. , just prior to our August Board Meeting. It is anticipated that we will approve our FY 22 Budget that evening. At the September 13th Board Meeting we will set our FY 22 Levy.
Recommended Motion(s):
To approve the Fiscal Year 2022 Budget with total expenditures of $8,217,366. (Motion to be made at 8/9/21 Board Meeting) Passed with a motion by Board Member #1 and a second by Board Member #2.
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