March 31, 2022 at 10:00 AM - Executive Committee Meeting

Rationale:  The GMDA Summer meeting will be held June 20 - 22, 2022 at Element 29 Hotel at Copper Mountain Resort. (see attachment)

Rationale:  Tyler with Water Strategies has offered to give a brief update of current issues on Capital Hill and what their firm is doing for us on a regular basis

Rationale:  JEO's Corey Brodersen will be here to review our scope and deliverables and answer questions as we proceed to our initial phase of the new office planning.  I have had discussions with Corey to get us to this point but any requested changes can still be made.

Rationale:  Last week our office was made aware of a legal description mistake on property we own across the road south of Czechland Lake.  The current landowner of the property adjacent to ours is preparing their parcel for sale and discovered the mistake. We are working with Jovan, the current landowner's surveyor JEO and Dodge County Title to correct the issue.

Rationale:  Stilling Basin
Valley Corp has completed all the work except for final grading, seeding and a few punch list items. At this time, staff is recommending the execution of Change Order No. 2 in the amount of $77,266.69 which takes the total contract price to $1,682,618.06. This change order was negotiated with Valley Corp after they had provided rock tickets for another $300,000+ in additional filter material. After negotiations with FYRA and Valley Corp, Valley Corp could not produce where the material was used and never let anyone know they were running over until the project was complete. This change order (without additional filter material) was negotiated in exchange to complete the project with the understanding, upon Board approval, the District would not pursue liquidated damages from the time overruns. Valley Corp also installed the additional chain link protection for the gabion at no cost to the District.

Valley Corp is requesting payment for all work completed, including that added as part of Change Order #2 to be executed along with this progress payment and the release of retainage. That total amount at the Board meeting will be very near $846,879.22 (depending on if they have punch list items completed) so the only item remaining is seeding which totals $20,049.12.

Staff recommendation to Operations Committee was to approve payment of $678,618.22.  This amount will include Change Order #2 and Valley Corp's pay request minus 10% retainage of $168,261.00.

Apron Floor Overlay
FYRA is putting together a 2 phase plan for the repair of the stilling basin apron floor. Two contractors (General Excavating and ME Collins) were sent the attached diagram for the purpose of obtaining a bid to de-water the basin pool, re-route relief well water, clean the basin pool of debris, and place anchors in the floor for testing. Terracon, a sub-consultant to FYRA under their contract, will do the anchor pull testing.

Rationale:  I spoke with Ryan Chapman last week and he has officially notified his current  employer and is now ready for us to announce the decision of the personnel subcommittee as their choice to fill the position assistant manager.
As discussed during the interview and selection process, the plan is to have Ryan begin with LPN the first week of June.  This will give enough time for Tom and Ryan to work together to assist in creating the most seamless transition possible. 

Rationale:  I am currently in the interview phase of hiring part-time summer positions at our Lake Wanahoo Recreation Area.  In order to attract and hire the best possible candidates, I am planning to start these positions at $11.00 per hour which is a $1.00 per hour increase from last year.

Rationale:  Grant will be available to discuss the February Financial Statements.

Rationale:  Attached find Gottschalks time and expense sheets.