September 1, 2022 at 10:00 AM - Executive Committee Meeting
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1. UNFINISHED BUSINESS
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2. MEETINGS
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2.A. Pending
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2.A.1. NARD Fall Conference
Rationale:
Attached find a draft agenda for the NARD Fall Conference being held September 25-27 in Kearney. Please let Breunig know if you are interested in attending. The pre-registration deadline is September 1st.
The following Directors are currently registered - Hilger, Johnson and Saalfeld. Attached find one resolution submitted by the Tri-Basin NRD - Sustainable Farming Practices
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2.B. Reports
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3. MANAGEMENT ITEMS
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3.A. Directors Absence
Rationale:
Attached find absence requests from Kavan for the June meeting (spraying corn) and July meeting (broke down tractor on side of road) and Sabatka for the July meeting (forgot), Also attached is absence requests from the August meeting for Saalfed (COVID) and Bailey (Family business open house).
Recommended Motion(s):
To approve the absence requests received from Kavan for the June and July meetings, Sabatka for the July meeting and Saalfeld and Bailey for for August meeting Passed with a motion by Board Member #1 and a second by Board Member #2.
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3.B. Monthly Education Program
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3.C. FNIC - 10/1/22 Renewal
Rationale:
Matt Greenway from Glatfelter anticipates that we will be getting our renewal policy prior to the Board Meeting with the effective date of 10/1/22.
From Matt Greenway - I’m pleased to present a very uneventful renewal and truthfully, this is one of few decreases I have delivered. Just to reiterate, Lake Wanahoo is only covered for structural liability failure/downstream liability on the General Liability, not the excess of $4M. Attached find the full proposal and premium summary. A motion will be needed at Board Meeting to accept the proposal received from FNCI - Glatfleter effective dates of 10/1/22 - 10/1/23 with annual premium of $111,301.
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3.D. November Board Meeting
Rationale:
Discussion is needed and arrangements will need to be made if we wish to hold our November Board Meeting away from the office.
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3.E. Planning Update on Proposed New Office
Rationale:
JEO has been working on developing a draft floor plan for LPNNRD's potential new office located at Lake Wanahoo. Once the rough floor plan is complete, they will move into the 3D design phase. Plans are to have a New Building Subcommittee meeting within the next couples of weeks to gather additional input from staff and directors.
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4. EQUIPMENT
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5. PERSONNEL
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5.A. Mountford Annual and Sick Leave Payout
Rationale:
Attached to the Executive Committee agenda is Mountford's annual and sick leave payout calculations.
Recommended Motion(s):
to approve the leave time payout to Tom Mountford of $31,765.76 less deductions Passed with a motion by Board Member #1 and a second by Board Member #2.
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5.B. Dodge County NRCS Field Assistant
Rationale:
Interviews will be conducted the afternoon of 9-1 and morning of 9-2. The plan is to have a candidate hired and ready for approval at the September regular board meeting.
A motion will be needed at Board Meeting to ratify the hiring of ____________ to fill the Dodge County NRCS Field Assistant position. |
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6. FINANCE
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6.A. Approval of Financial Reports
Rationale:
Attached are the draft July Financial Statements and they will be approved after we receive the annual audit.
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6.B. Approval of Managers Time and Expense Sheets
Rationale:
Attached find Gottschalk's time and expense sheets.
Recommended Motion(s):
To approve Managers Time and Expense Sheets as attached Passed with a motion by Board Member #1 and a second by Board Member #2.
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6.C. Accounts over 90 Days
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6.D. Budget and Set Property Tax Rate
Rationale:
As discussed at last month's Board Meeting, our plan is to once again maintain the same tax asking of $3,480,715 as it has been in the past six years. We are able to use a portion of our cash carry-over and reducing the budget from $8,217,366 to 8,177,580.
We will be lowering our tax levy from .033449 to .031404 A motion will be needed at Board Meeting - to approve the State Budget that includes total expenditures of $8,177,580 with a tax levy rate of .031404 for a tax asking of $3,480,715.
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