March 2, 2023 at 10:00 AM - Executive Committee Meeting
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1. UNFINISHED BUSINESS
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2. MEETINGS
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2.A. Pending
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2.A.1. Director Retreat - March 9th
Rationale:
Director Retreat
9:00 a.m. Thursday, March 9th Schneider Building 935 Schneider Street Fremont NE 68025
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2.A.2. NARD Washington DC Annual Meeting
Rationale:
Directors Johnson and McKnight along with Gottschalk and Chapman are registered to attend the NARD Annual Washington DC meeting.
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2.B. Reports
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2.B.1. NRC Meeting Report
Rationale:
Attached is a summary and fund status report from the Natural Resources Commission Meeting held on February 15th provided by Tom Mountford.
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3. MANAGEMENT ITEMS
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3.A. Directors Absence
Rationale:
Attached find Bill Saeger excuse from the February Board Meeting.
Recommended Motion(s):
To approve Bill Saeger excuse of absence from the February Board Meeting. Passed with a motion by Board Member #1 and a second by Board Member #2.
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3.B. Monthly Education Program
Rationale:
If there are no requests for an education program this month, we will use this time to review our first set of policies. The plan is to review/modify/update 3-6 policies at each meeting with those policies approved and new policies reviewed at each of the subsequent board meetings.
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3.C. Director Vacancy Sub-District #3
Rationale:
The Director Vacancy Sub-Committe will give an update.
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3.D. New Building Update
Rationale:
Staff continues to work with JEO to finalize design plans. Once we have 90% design, committee and board will be updated. As of today, we remain on the original timeline with all phases of the project.
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3.E. Director NRD Logo Clothing Options
Rationale:
Directors have inquired about NRD logo clothing. Staff will have options and sample items at the Director's Retreat on March 9th. Discussion is requested to set a total dollar amount allocated for each director.
Recommended Motion(s):
To cost-share with Directors up to $75 to purchase NRD logo items. Passed with a motion by Board Member #1 and a second by Board Member #2.
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4. EQUIPMENT
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5. PERSONNEL
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5.A. Poole Leave Payout
Rationale:
With Chris Poole leaving, we will need to pay him for his unused leave time. Attached to the Executive Committee agenda is Poole's annual and sick leave payout calculations.
Recommended Motion(s):
To approve the leave payout time to Chris Poole in the amount of $7,089.90 less deductions. Passed with a motion by Board Member #1 and a second by Board Member #2.
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5.B. Poole Contract Employee
Rationale:
With Chris leaving, our office is in need for IT support until and potentially after our new GIS/Grants Coordinator position is hired. Because of their direct knowledge of our needs, we have retained past employees on a contract basis for IT work and related computer services. In this situation, Chris Poole could provide valuable assistance to our District in the short term and potentially long term. Staff recommendation is to retain Chris Poole on a contract basis for assistance with IT and Grant services at a negotiated monthly rate.
Recommended Motion(s):
To retain Chris Poole on a contact basis for assistance with IT and Grant services at a monthly rate of $400 until June 30, 2023 Passed with a motion by Board Member #1 and a second by Board Member #2.
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5.C. NRD/NRCS Conservation Technician
Rationale:
Position opening closes on Friday 3-3-23 at noon. Our plan is to review applications and interview next week. If all goes as planned we will have position hired and ready for approval at our March 13th board meeting.
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5.D. GIS/Grant Specialist Position
Rationale:
Position opening closes on Friday 3-3-23 at noon. Our plan is to review applications and interview next week. If all goes as planned we will have position hired and ready for approval at our March 13th board meeting
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5.E. Summer Intern Salary Adjustment
Rationale:
O&M Manager Heimann has requested review of our Summer Intern salary schedule. Each year it is becoming harder to attract qualified interns. Discussion is requested to address the Intern salary with potential of a modest increase.
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6. FINANCE
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6.A. Approval of Financial Reports
Rationale:
Grant will be available to discuss the January Financial Statements.
Recommended Motion(s):
To approve the January Financial Reports as attached Passed with a motion by Board Member #1 and a second by Board Member #2.
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6.B. Approval of Managers Time and Expense Sheets
Rationale:
Attached find Gottschalks time and expense sheets.
Recommended Motion(s):
To approve Managers Time and Expense Sheets as attached Passed with a motion by Board Member #1 and a second by Board Member #2.
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6.C. Accounts over 90 Days
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