June 1, 2023 at 10:00 AM - Executive Committee Meeting
| Agenda |
|---|
|
1. UNFINISHED BUSINESS
|
|
2. MEETINGS
|
|
2.A. Pending
|
|
2.B. Reports
|
|
3. MANAGEMENT ITEMS
|
|
3.A. Directors Absence
Attachments:
()
|
|
3.B. Monthly Education Program
Rationale:
There was some discussion last month about taking a month off from the policy review and having a short educational program.
Tom McKnight has mentioned the potential presentation on the AltEn cleanup at Mead and our German exchange student, Amelie would also be available for a short presentation. |
|
3.C. 2023-2024 Health Insurance Rates
Rationale:
It appears our NARD Health insurance pool rates will not be going up this year. After a good claims year, the NARD Risk Management Pool is recommending no premium increase for the next fiscal year.
If approved at the NARD board meeting on June 12, there will not be a premium increase effective July 1, 2023. This is good news as we move into our fiscal year 2024 budget planning saving us $22-$28k this year from the average premium increases of recent years.
Attachments:
()
|
|
3.D. Office Cleaning Bid
Rationale:
Management is recommending approving the bid from McKenna Smith for our office cleaning services. McKenna's bid was for $ 110/week and we are currently paying $115/week.
Mckenna is a Junior-to-be at Wahoo High School.
Recommended Motion(s):
To approve accepting Office cleaning bid from McKenna Smith at a cost of $110 per week beginning June 2, 2023 Passed with a motion by Board Member #1 and a second by Board Member #2.
|
|
3.E. New Office Update
Rationale:
An update will be given at Board Meeting
Attachments:
()
|
|
4. EQUIPMENT
|
|
5. PERSONNEL
|
|
5.A. Staff Cost of Living and Merit Pay Increases for 2024 fiscal year
Rationale:
This is the time of year to discuss and approve staff cost of living and merit pay increase.
Social Security - 8.7% Lower Platte South - 4.9% cost of living + $44,000 merit NARD 4% cost of living this year and next year (8% last year) Lower Elkhorn 3.5% increase each year
Recommended Motion(s):
to approve a 3% cost of living increase and and a 2% merit increase based on our total salaries budgeted from FY22-23 Passed with a motion by Board Member #1 and a second by Board Member #2.
|
|
5.B. Returning Wanahoo Summer Staff Pay Increase
Rationale:
Beginning pay for Wanahoo Summer staff increased this year from $10/hr to $12.00/hr.
Management is recommending to increase returning Wanahoo seasonal staff $1.00/hr effective immediately, as all returning summer staff have reported. I would also recommend this $1.00/hr increase be applied to our Czechland and Homestead Lake recreation technician position.
Recommended Motion(s):
to increase returning Wanahoo seasonal staff $1.00/hr. effective immediately as all returning summer staff have reported. It is further recommended the $1.00/hr increase be applied to our Czechland and Homestead Lake recreation technician position. Passed with a motion by Board Member #1 and a second by Board Member #2.
|
|
5.C. Staff Mobile Phone Reimbursement
Rationale:
Our current mobile phone reimbursements have been based on expected use of personal phone for work ranging from $30-$45 per month. All staff currently being reimbursed utilize their phones during and outside normal business hours for work related communication on a regular basis. I am recommending all staff be reimbursed at the same level of $45 per month.
Recommended Motion(s):
that all staff be reimbursed at the same level of $45/month effective immediately Passed with a motion by Board Member #1 and a second by Board Member #2.
|
|
6. FINANCE
|
|
6.A. Approval of Financial Reports
Recommended Motion(s):
Motion to approve Financial Reports as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
|
|
6.B. Approval of Managers Time and Expense Sheets
Recommended Motion(s):
Motion to approve Managers Time and Expense Sheets- Attachment Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
|
|
6.C. Accounts over 90 Days
Attachments:
()
|
|
6.D. Create New Lower Platte North Sinking Funds
Rationale:
Approved in our current year's budget was funding for two new sinking funds:
1) $440,000 was budgeted for our new office design and the creation of a new office sinking fund $40,000 for office design has been approved and is in the process of being spent. A LPNNRD New Office Sinking fund needs to be created in order to transfer the $400,000 prior to June 30th which is the end of our fiscal year. $ 100,000 was also budgeted for the creation of a Groundwater Projects sinking fund. In order to transfer these funds we must first establish the sinking fund account.
Recommended Motion(s):
To approve establishment of a LPNNRD New Office Building Sinking Fund and transfer the budgeted $400,000 into the fund and create a Groundwater Projects sinking fund and transfer the budgeted $ 100,000 into that fund. Passed with a motion by Board Member #1 and a second by Board Member #2.
|
|
6.E. Transfer of Funds to Established Sinking Funds
Rationale:
This is the time of year we approve the transfer of funds to our established Sinking Fund Accounts:
District-Wide Flood Reduction - $ 400,000 Shell Creek - Unspent balance O&M Large Structures - $ 400,000
Recommended Motion(s):
To transfer unspent budgeted funds into established sinking fund accounts as listed: Flood reduction sinking - $400,000; Shell Creek Land Treatment - Unspent balance up to $100,000 and Large Structure Operation and Maintenance - $400,000 Passed with a motion by Board Member #1 and a second by Board Member #2.
|
|
6.F. East Fremont/Elkhorn Township Drainage - FEMA - Financial Commitment
Recommended Motion(s):
The LPNNRD commit 20% not to exceed ($2,216,125.50) and annual mowing for the Elkhorn Township Project excluding the portion that is is the City of Fremont named storm sewer. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
|
