June 29, 2023 at 10:00 AM - Executive Committee Meeting
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1. UNFINISHED BUSINESS
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2. MEETINGS
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2.A. Pending
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2.A.1. Personnel Sub-committee
Rationale:
Each year we schedule a short Personnel Sub-committee to review GM evaluations and discuss any current personnel issues. The Personnel Sub-Committee will meet July 10th at 5 p.m.
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2.B. Reports
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3. MANAGEMENT ITEMS
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3.A. Directors Absence
Recommended Motion(s):
To approve Director Sabatka's excuse of absence from the June board meeting Passed with a motion by Board Member #1 and a second by Board Member #2.
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3.B. Monthly Education Program
Rationale:
An update and progress report will be given on the Wahoo Creek Project.
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3.C. New Office Building Update
Rationale:
Marv with JEO will be here to review office design and construction cost estimates.
Recommended Motion(s):
To proceed to the next phase of preparing the construction documents and bidding documents for the LPNNRD Building Passed with a motion by Board Member #1 and a second by Board Member #2.
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3.D. NRC Reimbursement Payment for Wanahoo Hay and Dirt Sales
Rationale:
We need to make payment to NRC totaling $27,790.02. This amount represents our 60% reimbursement for dirt and hay sales from January 2021 through April 2023. The breakdown is as follows:
$10,629.45 for our 60% of dirt sales and $17,160.57 for our 60% of hay sales.
Recommended Motion(s):
To make our required dirt/hay sales payment to the NRC in the amount $27,790.02. Passed with a motion by Board Member #1 and a second by Board Member #2.
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3.E. Frank Pollard Resignation - Sub-District 2
Rationale:
Attached find Frank Pollard's resignation letter from Sub-District 2 effective July 14h.
The Board will need to declare a vacancy in Sub-District 2 and the Chairman will need to appoint a search committee to find a replacement for Frank Pollard.
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4. EQUIPMENT
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4.A. Backhoe Purchase
Rationale:
Water Dept. and Projects have discussed the purchase of a used backhoe to be utilized for well decommissioning and by our O&M department. With the purchase of the new Bobcat we have the potential of selling our existing Bobcat and using the proceeds to purchase the backhoe. Discussion is requested on moving forward with this purchase.
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5. PERSONNEL
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5.A. Information Coordinator Position Responsibilities
Rationale:
This past year, Lacey has assumed LPN's drone responsibilities and she has been certified as a commercial drone pilot. It has always been my management rule, with increased responsibilities there should be increased compensation. I am recommending to increase our Information Coordinator's annual salary $2,000 per year to compensate for the additional responsibilites.
Recommended Motion(s):
To approve $2,000 annual salary increase to LPNNRD's Information Coordinator position for the added responsibility of coordinating our drone program. Passed with a motion by Board Member #1 and a second by Board Member #2.
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5.B. Operations and Maintenance Technician Position
Rationale:
After advertising for 3 weeks, we received one application for our open O&M technician position. After interviewing the individual, it was clearly apparent he was over qualified for the position we have available. The Executive Committee suggested re-advertising for the position.
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5.C. Water Specialist Position
Rationale:
Tyler Benal informed us he will be leaving Lower Platte North for a Water Department position with Lower Platte South NRD. Tyler's last day with LPN will be Thursday July 13th. Tyler has been with our district since his intern days and has done an amazing job for our district.
My recommendation is to promote Noah Franzen from Water Resource Technician to Water Resource Specialist and have him assume all of Tyler's position responsibilities at a pay scale of $50,000/year. This salary rate will place Noah within the accepted salary range of our district. I would also recommend to hold off on replacing Noah's old Water Technician position until a later date.
Recommended Motion(s):
To accept Tyler Benal's resignation and promote Noah Franzen's to Water Specialist at an annual salary of $50,000 per year. Passed with a motion by Board Member #1 and a second by Board Member #2.
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5.D. Wahoo Creek Coordinator
Rationale:
Projects committee has been discussing the potential of hiring a Wahoo Creek Coordinator to assist in our efforts within the watershed. Ryan updated the committee on what was discussed in the Projects committee.
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6. FINANCE
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6.A. Approval of Financial Reports
Rationale:
Grant will be available to review the May Financial Statements.
Recommended Motion(s):
Motion to approve the May Financial Reports as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
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6.B. Approval of Managers Time and Expense Sheets
Recommended Motion(s):
Motion to approve Managers Time and Expense Sheets- Attachment Passed with a motion by Board Member #1 and a second by Board Member #2.
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6.C. Accounts over 90 Days
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6.D. HBE Engagement Letter
Rationale:
Attached find an agreement (Engagement Letter) from HBE for accounting and advisory services for two Fiscal Years - July 1, 2023 thru June 30, 2024 at a monthly fee of $7,325 and July 1, 2024 thru June 30, 2025 for a monthly fee of $7,700.
A motion will be needed at Board Meeting authorizing Manager Gottschalk to sign the Engagement Letter and supporting Appendices as attached.
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6.E. Budget Workhsop
Rationale:
If we plan to hold a budget workshop we need to set the date and time. We normally hold it before the August Board Meeting. The Executive Committee suggested the week of August 7th.
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6.F. Budget Hearing and Levy Hearing
Rationale:
To hold the Budget Hearing Monday, August 14 at 5:00 p.m. and Levy Hearing Monday, September 11th at 5:00 p.m., which is one hour prior to the scheduled Board Meetings.
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