August 3, 2023 at 10:00 AM - Executive Committee Meeting
| Agenda |
|---|
|
1. UNFINISHED BUSINESS
|
|
2. MEETINGS
|
|
2.A. Pending
|
|
2.A.1. NARD Fall Conference
Rationale:
Attached find details about the NARD Fall Conference being held September 25-26 at the Younes Conference Center in Kearney. Please let Breunig know if you are interested in attending and if you will need a room. Registration deadline is September 1st.
Attachments:
()
|
|
2.B. Reports
|
|
2.B.1. NRC Meeting
Rationale:
Attached find NRC Meeting minutes and attachments from Mountford.
Attachments:
()
|
|
3. MANAGEMENT ITEMS
|
|
3.A. USACE Closeout
Rationale:
What we have been working on for years has finally arrived...This week we received a check in the amount of $115,000 from the USACE to closeout the accounting of our Sand/Duck Creek Project!
|
|
3.B. Directors Absence
Rationale:
Attached find Director Meduna's excuse of absence from the July Board Meeting.
Recommended Motion(s):
To approve Director Meduna's excuse of absence from the July Board Meeting Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
|
|
3.C. Monthly Education Program
Rationale:
AltEn Presentation and Update
|
|
3.D. NRD Building Update
Rationale:
JEO continues to proceed with finalizing designs and preparing to move to the construction bidding phase. The updated timeline is as follows:
|
|
3.E. Director Vacancy Sub-District #2
Rationale:
Chairperson Thompson appointed the following Directors to the Director Vancay Sub-Committee: Bailey, McKnight, Olson, Saeger. Attached find a map of the Sub-District #2 boundaries.
Attachments:
()
|
|
4. EQUIPMENT
|
|
4.A. New Server Equipment and Service
Rationale:
Drew has been working to get estimates on our much needed new server equipment. Phoenix and HELM Connected provided cost estimates and staff is recommending HELM Connected at a price of $ 10,412. Staff is also recommending entering into a Server Management and Support agreement with HELM Connected at a rate of $400 per month. Drew will be in attendance to answer any questions.
Recommended Motion(s):
To purchase a new server and equipment from HELM Connected at quoted price of $10,412. It was further recommended to enter into a Server Management and Support agreement with HELM Connected at a rate of $400/month Passed with a motion by Board Member #1 and a second by Board Member #2.
|
|
4.B. Copier Lease Buyout and Upgrade
Rationale:
Advanced Office Automation has proposed a buyout and new lease agreement for our copy machine. See attachment for consideration.
Recommended Motion(s):
To enter into a new lease agreement with Advanced Office Automation for a Kyocera 4053ci at a monthly lease of $209 and per copy cost of .008¢ for black, .03¢ low color and .05¢ high. This cost includes supplies and service Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
|
|
5. PERSONNEL
|
|
5.A. Benal Leave Payout
Rationale:
With Tyler Benal leaving, we will need to pay him for his unused leave time. Attached to the Executive Committee agenda is Benal's annual and sick leave payout calcualtions.
Recommended Motion(s):
to approve the leave payout time to Tyler Benal in the amount of $8,640.06 less deductions. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
|
|
6. FINANCE
|
|
6.A. Approval of Financial Reports
Rationale:
Grant will be available to review the Draft June Financial Statements.
We will not approve the June 30th Financial Statement until after the Annual Audit is complete.
Attachments:
()
|
|
6.B. Approval of Managers Time and Expense Sheets
Rationale:
Attached find Gottschalk's time and expense sheets.
Recommended Motion(s):
To approve Managers Time and Expense Sheets as attached. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
|
|
6.C. Accounts over 90 Days
Attachments:
()
|
|
6.D. Review of FY2024 Budget
Rationale:
Each Committee has reviewed their portion of the budget with the Executive Committee charged with reviewing the Administrative and Personnel Expenses.
The Budget Workship will be held on Monday, August 7th at 6:00 p.m. Our Budget Hearing will be held Monday August 14th, beginning at 5:00 p.m., just prior to our August Board Meeting. It is anticipated that we will approve our FY 24 Budget that evening. At the September Board Meeting we will set our FY 24 Levy. A motion will be needed at Board Meeting - To approve the Fiscal Year 2024 Budget with a total expenditure of $8,761,805. A motion will be needed at Board Meeting - To remove $400,000 from the Large Structure O & M Sinking Fund and cap it at $200,000. A motion will be needed at Board Meeting - To remove $60,922.50 from the Emergency Flood Damage Sinking Fund. A motion will be needed at Board Meting - To Cap the Grounwater Sinking fund at $100,000. |
