August 31, 2023 at 10:00 AM - Executive Committee Meeting
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1. UNFINISHED BUSINESS
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2. MEETINGS
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2.A. Pending
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2.A.1. NARD Fall Conference
Rationale:
Attached find the draft agenda and listing of Directors/Staff registered to attend the NARD Fall Conference - September 25-26 in Kearney. If you would like to attending, please let Breunig know.
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2.B. Reports
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3. MANAGEMENT ITEMS
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3.A. Directors Absence
Recommended Motion(s):
To approve Director McKnight's excuse of absence from the July Board Meeting Passed with a motion by Board Member #1 and a second by Board Member #2.
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3.B. Monthly Education Program
Rationale:
Topics could include:
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3.C. Temporary Construction Easements - City of Wahoo
Rationale:
We have received the temporary construction easement, purchase agreement and permanent easement from the City of Wahoo for the Sandcreek Utility Project. All documents have been reviewed by Legal Counsel Lausterer. We are still waiting on a temporary ingress/egress easement for access through our property for the work on the north side of Hwy 77/92 4-lane.
Recommended Motion(s):
To authorize Chairman to sign the temporary construction easement, purchase agreement and permanent easement with the City of Wahoo for the Sand Creek Utility Project. Passed with a motion by Board Member #1 and a second by Board Member #2.
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3.D. NARD Dues Payment
Rationale:
We have received our annual dues statement from NARD in the amount of $32,575.87.
Recommended Motion(s):
To pay NARD $32,575.87 for our FY 2023-2024 Membership dues. Passed with a motion by Board Member #1 and a second by Board Member #2.
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3.E. Sub-District 2 Director Vacancy
Rationale:
Director Thompson and Sub-Committee will bring a recommendation to the full board on Monday, September 11th.
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3.F. FNIC - 10/1/23 Renewal
Rationale:
Matt Greenway from Glatfelter was present at the Executive Committee to review our full proposal and premium summary.
With the updated inspection report on Lake Wanahoo Matt is hoping to get updated premium numbers that include Structure Liability Coverage on Wanahoo. A motion will be needed at Board Meeting to approve the proposal in the amount of $____________ from FNIC for insurance coverage from 10/1/2023 to 10/1/2024.
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3.G. New Office Building
Rationale:
Attached find two geotechnical exploration proposals for required work on our Wanahoo property for the new office building. One is from Terracon from Lincoln and Thiele Geotech Inc. from Omaha. The proposals provide requested scope of services and estimated costs. JEO and staff recommend accepting Thiele Geoptech Inc. at the proposed cost of $ 6,200.
Recommended Motion(s):
To approve the Proposal from Thiele Geotech Inc. for Geotechnical Exploration for the proposed new office building for a lump sum of $6,200 and authorize Manager Gottschalk to sign the proposal. Passed with a motion by Board Member #1 and a second by Board Member #2.
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3.H. November Board Meeting
Rationale:
Discussion is needed an arranagements will need to be made if we wish to hold the November Board Meeting away from the office.
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3.I. Long Range Plan
Rationale:
Please review the attached Long Range Plan. Approval of the plan will come from Operations Committee.
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4. EQUIPMENT
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5. PERSONNEL
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5.A. Water Dept. Staffing
Rationale:
Will Brueggemann has been working 1/2 time remotely and in-office for the past year and a half as he and his wife were traveling for her job as a traveling nurse. Will's wife will no longer be traveling so Will is available to return to full time. We have not replaced Tyler Benal's Water Specialist position since his departure a month ago and management recommends bringing Will back on full-time effective 9-15-23.
Recommended Motion(s):
To return Will Brueggemann to full-time status as Water Specialist in our Water Department. Passed with a motion by Board Member #1 and a second by Board Member #2.
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6. FINANCE
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6.A. Approval of Financial Reports
Rationale:
Grant will be available to update the Committee on the draft July Financials, they will be approved after we receive the annual audit.
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6.B. Approval of Managers Time and Expense Sheets
Recommended Motion(s):
Motion to approve Managers Time and Expense Sheets- Attachment Passed with a motion by Board Member #1 and a second by Board Member #2.
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6.C. Accounts over 90 Days
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6.D. Budget and Set Property Tax Rate
Rationale:
As discussed at last month's Board Meeting, our plan is to once again maintain the same tax asking of $3,480,715 as it has been in the past seven years. Our total expenses are $8,761,805.
Attached find a breakdown of 2023 Valuations by each county. Due to the increased valuations, we will be lowering our tax levy from .031404 to .028652 to support our previously approved budget of $ 8,761,805. A motion will be needed at the Board Meeting - To approve the State Budget that includes total expenditures of $8,761,805 with a tax levy rate of .028652 for a tax asking of $3,480,715.
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