October 3, 2024 at 10:00 AM - Executive Committee Meeting
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1. UNFINISHED BUSINESS
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2. MEETINGS
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2.A. Pending
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2.A.1. NACD Annual Meeting
Rationale:
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Recommended Motion(s):
To send up to two directors and two staff to the NACD annual Meeting in Salt Lake City, February 8-12, 2025. Passed with a motion by Board Member #1 and a second by Board Member #2.
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2.A.2. GMDA Annual Meeting
Rationale:
Temecula
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Recommended Motion(s):
To send up to two staff and two directors to the GMDA annual meeting in Temecula, CA February 25-27, 2025 Passed with a motion by Board Member #1 and a second by Board Member #2.
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2.B. Reports
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3. MANAGEMENT ITEMS
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3.A. Directors Absence
Attachments:
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3.B. Monthly Education Program
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3.C. New Office Update
Rationale:
Attached find pay estimate #6 from Scheele Kayton Construction approved by JEO.
Attachments:
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3.C.1. Construction Update
Rationale:
Construction update was held last Wednesday, 9-25-24. Contractor is in the process of erecting the steel beams and sheeting for concrete decking.
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3.C.2. Generator & Storage Building
Rationale:
FEMA has approved our request to include our new office generator and the storage building in our available 428 funds. Plans are to use the same specs and subcontractor used for the building quote for the generator and we will have three bids on the 40x60 storage building..
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3.C.3. New Office Furnishings
Rationale:
Staff is working with Cornhusker State Industries (NE Dept of Corrections) for furniture for the new office building. Discussion and possible action to proceed with ordering; Boardroom chairs & tables, conference room table & Chairs and furniture for each of the offices.
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3.D. Sub-District 8 Vacancy
Rationale:
We have received an application from Rager Harders to fill the vacant Sub-District 8 position (see attachment).
Attachments:
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3.E. December and January Committee Meeting Dates
Rationale:
Our normal dates for our December Committee meeting are as follows:
Wednesday, November 27 - Water Committee Thursday, November 28 (Thanksgiving) - Projects, Operations and Executive December 2025 Committee Meeting Dates Tuesday, November 26 - Projects Committee - 7:30 am Tuesday, November 26 - Operations Committee - 8:30 am Tuesday, November 26 - Executive Committee - 10:00 am Tuesday, November 26 - Water Committee - 6:00 pm January 2025 Committee Meeting Dates Tuesday, January 7 - Projects Committee 7:30 am Tuesday, January 7 - Operations Committee - 8:30 am Tuesday, January 7 - Executive Committee - 10:00 am Wednesday, January 8 - Water Committee - 6:00 pm |
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3.F. Cliff Prochaska Discussion
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3.G. Wahoo Creek Construction
Rationale:
Construction bid opening is scheduled for (today) October 3rd at 2:00 pm
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3.H. IT and Cyber-Security Services
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4. EQUIPMENT
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5. PERSONNEL
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5.A. Assistant Water Manager Position
Rationale:
We have posted the job announcement for the Assistant Water Manager position with resumes due on October 15th.
Attachments:
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5.B. SWP / NWQI Position
Rationale:
Source Water Protection / National Water Quality Initative. This is a new position with approved funding for 50% of the total employee costs. Discussion and possible action to recommend creation of this grant-funded position.
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5.C. Wahoo Creek Project Manager
Rationale:
Discussion and possible action on the potential of contracting with an outside contract manager for our Wahoo Creek Watershed construction projects.
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6. FINANCE
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6.A. Approval of Financial Reports
Rationale:
Grant will be available to review the Financial Statements.
Attachments:
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6.B. Approval of Managers Time and Expense Sheets
Rationale:
Attached find Gottschalk's time and expense sheets.
Recommended Motion(s):
To approve Managers Time and Expense Sheets as attached. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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6.C. Accounts over 90 Days
Attachments:
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6.D. Annual Audit
Rationale:
Kyle Overturf is working on the last items for the Annual Audit. He is following up with the state on our grants to ensure they have the federal and state revenue splits correct. He would like to present the Annual Audit at our October 14th Board Meeting, but it will depend on the state and if they get him the information he needs.
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