October 30, 2025 at 11:00 AM - Executive Committee Meeting
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1. UNFINISHED BUSINESS
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2. MEETINGS
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2.A. Pending
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2.B. Reports
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3. MANAGEMENT ITEMS
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3.A. Directors Absence
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3.B. Monthly Education Program
Rationale:
This month's education program will be the Shell Creek Students' presentation on their ongoing Shell Creek Sampling.
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3.C. November Board Meeting Schedule
Rationale:
The November Board Meeting will be held at the Newman Grove Ag Education Building. The Shell Creek students will give their annual update at 4:30 p.m. Lunch will be provided after the Student update and Board Meeting will follow.
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3.D. December 2025 and January 2026 Committee Meeting Date
Rationale:
December Committee Meetings Our normal Committee Meeting day would be Thanksgiving Day, November 27th. The meetings will be held as follows: Projects Committee - Tuesday, November 25th - 7:30 am January Committee Meetings Our normal Committee Meeting day would be New Year's Day, which is Thursday, January 1, 2026. The January Committee Meetings will be held as follows: |
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3.E. Amphitheater Update |
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3.F. Helm Contract Amendment #3
Rationale:
Attached is an amendment #3 from HELM that will add network equipment and improve performance and reliability for connectivity to the maintenance building, Clint Johannes Education Building, and Guardshack at a cost not to exceed $5,270.
Recommended Motion(s):
To authorize Gottschalk to sign Amendment #3 with HELM to add equipment and reliable internet to the maintenance building, Clint Johannes Education Building and Guardshack not to exceed $5,270 Passed with a motion by Board Member #1 and a second by Board Member #2.
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4. EQUIPMENT
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4.A. Printer/Scanner Upgrade
Rationale:
We have a need for a printer/scanner for the Water Department in the basement. In the process of getting quotes for a printer/scanner it was brought to our attention that Microsoft is phasing out traditional print servers and ending support for basic authentication in early 2026. Microsoft is moving to Universal Print and Windows Protected Print Mode (WPP) that eliminates the need for third-party print drivers and enhances security.
Recommended Motion(s):
To upgrade our current copier/scanner, add a printer/scanner for the water department and upgrade our printer in the front office as outlined in the proposal from Century Business Products as attached to the Executive Committee Minutes Passed with a motion by Board Member #1 and a second by Board Member #2.
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5. PERSONNEL
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5.A. Water Resources Technician
Rationale:
We are currently advertising to fill our vacant Water Resources Technician position and have eight applicants as of today. Resumes are due November 14th. |
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5.B. NRCS Employees and Federal Shutdown |
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6. FINANCE
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6.A. Approval of Financial Reports
Rationale:
Grant will be available to review the September Financial Statements. Kyle Overturf informed us he is waiting for the Feds to release the Compliance Supplement for the Single Audit. They cannot issue the financials until the Final Compliance Supplement comes out.
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6.B. Approval of Managers Time and Expense Sheets
Recommended Motion(s):
Motion to approve Managers Time and Expense Sheets- Attachment Passed with a motion by Board Member #1 and a second by Board Member #2.
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6.C. Accounts over 90 Days
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