April 2, 2015 at 9:00 AM - Projects Committee Meeting

Rationale:  SWCP APPROVALS:

TREES:
Dennis Prochaska 595 Trees $ 602.44
Johnathon Temme 200 Trees $ 225.00 (Lower Loup planting)
Zane Wondercheck 329 Trees $ 370.13 (Lower Loup planting)
$ 1,197.57

Approvals:
Roberta Johnson Terrace/Div/Tile $ 4,119.91 (Dodge County - Last Fall app.
25% with EQIP)
John O. Schultz Terraces/Tile $ 4,754.34 (Above Site 21A)
$ 8,874.25

SUMMER APPROVALS:
Celestine Chapek W/S Basins/Tile $   6,993.66 Butler Co.
Randy Fendrich W/S Basins/Tile $ 12,450.00 Butler Co.
Raymond Mitchell Grass Waterway/Fabric $       668.31 Dodge Co.
Don Anderson Terraces/Tile/Basins $ 12,500.00 Saunders Co.
Carrieta Dappert Terraces/Tile $   8,109.88 Saunders Co.
Glenn Chvatal Terrace/Tile $   1,455.00 Saunders Co.
Merlin Fick Terrace/Tile $   2,736.00 Saunders Co.
$ 44,912.85

Rationale:  14-S-9 Rita Freeman Saunders Co. Flow Meter $    568.50
14-P-50 Stephen Wieser Platte Co. Flow Meter $    586.55
$ 1,155.05

Rationale:  None

Rationale:  Arlene Erickson Terraces/Tile/Basin $ 7,005.99
Vennie Kavan Terraces/Tile $ 2,714.54
$ 9,720.53

Rationale:  None

Rationale:  None

Rationale:  None

Rationale:  At the February 26th Projects Committee Meeting, proposed FY 2015 changes were reviewed as attached.  The committee review the policy again was asked for any final changes.  Attached is a draft showing proposed changes and a clean copy for Board Approval.  

Rationale:  NDEQ has reviewed the Shell Creek Watershed Water Quality Plan and has forwarded it to EPA for review.  In the meantime, SWIG is working to use $87,000 of their existing Environmental Trust Grant for grade stabilization project designs, contacting schools about establishing more Shell Creek Science groups, and for some new watershed signage.  

We will continue to assist SWIG with their transition to eventually becoming strictly an advisory group to LPNNRD which will include them under our liability insurance.  

Matt Bailey led discussion on hiring Tom Wheeldon to assist the Shell Creek Group with education and signup efforts.

Rationale:  Staff met with JEO on March 30th to review progress on the draft Wahoo Creek Watershed Plan.  The committee is asked to recommend payment of attached invoices for work accomplished under contract.

Rationale:  For preparing the FY 2015-16 LPRCA Budget, Meghan has sent out member questionnaires for receiving input.  If you haven't already, please review and give input by the end of Friday.  

Rationale:  It is anticipated that Meghan will have a monthly report by the April 13 Board Meeting.

Rationale: 

• Contractor has returned to site
• Right of Way markers are in place
• Gates installed
• Final grading completed East of old Highway 30
• Same activities are just starting West of old Highway 30

Rationale:  Matt Bailey gave an update on the Shell Creek Landowner Levee that informed us that the effort is moving forward, although much slower than was anticipated.

Rationale:  Attached are progress reports and invoices from JEO totaling $14,663 for work completed on our District-wide Hazard Mitigation Plan.  As of March 13, 2015, 60% of the contract work was completed.  A committee recommendation to pay these invoices is requested.

Rationale:  As part of our Hazard Mitigation Grant, we received an additional $37,500 to pass along to communities that might want to complete further analysis for a potential HMP project.  While three communities had possible proposals, only Woodcliff (SID #8) has come forward with a request to proceed with analysis of their road/dike stabilization project.  Up to $7,500 of grant funds (75% of up to $10,000) would be used on the Woodcliff project analysis.  A Committee recommendation is requested to approve up to $7,500 of our approved HMP funding for Woodcliff's HMP project analysis is requested.  Woodcliff has informed us that they will reimburse LPNNRD the 25% of the local cost for this analysis.   

Rationale: 

 As part of our Hazard Mitigation Grant, we received an additional $37,500 to pass along to communities that might want to complete further analysis for a potential HMP project.  While three communities had possible proposals, only Woodcliff (SID #8) has come forward with a request to proceed with analysis of their road/dike stabilization project.  Up to $7,500 would be used on the Woodcliff project analysis, which would leave $30,000 (represents 75% cost share) of grant funding for LPNNRD HMP analysis.  

As JEO presented to us earlier this year, we have an opportunity to complete breach inundation mapping on several of our floodwater dams.  This mapping would help us alert county zoning and flood plain administrators to avoid permiting housing development in these higher risk areas in the event of dam failure.  Presently, twelve of our fifty structures have breach routing maps.  We have identified another 29 structures  that would have homes below them and/or have a higher risk of future downstream residential development (see attached priority list) .  With this information, we would also have knowledge of which homes are already in harms way in the event of a potential dam failure and work with emergency management to alert people of possible danger.   

JEO has indicated that the total cost for this breach inundation mapping would be $2,000 per structure.  At the very least, we should consider this mapping for least 20 dams where we would receive 75% NEMA grant assistance ($30,000) of the $40,000 total cost (LPNNRD's finial expense would be $10,000). At the same time this work is being completed, we should discuss whether we should also proceed with mapping the other nine dams on our priority list, although no grant assistance would be available to help with the $18,000 total cost.  

Rationale:  On February 9, 2015, the Board approved providing 50% ($3,054) of the estimated $6,107 total cost to repair our GPS survey equipment used to layout conservation work.  NRCS agreed to provide 50% of the repair.  RDO Integrated Controls completed the repairs and invoiced us a total of $2,874.20 for our half of the repairs.  The committee is asked to recommend payment.

Rationale:  As of February 28, 2015, 28.19% of budgeted Project Expenses and 35.65%of Land Treatment Expenses have been expended.  See attachments for details.

Rationale: 

• Segment 4B
  Contractor is placing topsoil on portions of the project
  Waiting on a contract mod approval to extend a portion of levee near the area where the ice jam occurred in February. 
• Segment 5
  Contractor is 30% complete
  Major focus area is the Big Sandy Lake Area
  Estimated completion date is May 25  
•  
• The tour of the WS/CC Project has been rescheduled for April 30th, following the Projects Committee Meeting

Rationale:  With no further business, the Projects Committee adjourned at 10:05 a.m.