Public Meeting Agenda: January 18, 2016 at 7:00 PM - Regular Board of Directors Meeting

Download

View Options:

Show Everything
Hide Everything

January 18, 2016 at 7:00 PM - Regular Board of Directors Meeting Agenda

January 18, 2016 at 7:00 PM - Regular Board of Directors Meeting
1. Call the meeting to order
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale: 

 

LEADERSHIP  •  SERVICE  •  SUPPORT  -  ESU 7 Mission Statement


Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting.  Notice of this meeting was also given in advance to all members of the Board of Directors.  Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Directors were taken while the convened hearing was open to the attendance of the public.


1.1. Notification of Open Meetings Law
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale: 

This meeting has been preceded by advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the meeting room.

 

 

1.2. Roll Call
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  Roll call was taken at 7:05pm. Staff present: Larianne Polk, Administrator Linda Shefcyk, Business Manager Katy McNeil, Secretary to the Board of Directors Dee Condon, Migrant Education Director Darus Mettler, Special Education Director Marci Ostmeyer, Professional Development Director Dan Ellsworth, Network Administrator
1.3. Pledge of Allegiance
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
2. Public Forum
Agenda Item Type:  Procedural Item
Rationale: 

2.1. Welcome Visitors
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
2.2. Public Comment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale:  The board has the discretion to limit the amount of time set aside for public participation. 


Citizens wishing to address the board on a certain agenda item must notify the Educational Service Unit administrator prior to the board meeting.  Citizens wishing to present petitions to the board may do so at this time.  However, the board will only receive the petitions and not act upon them or their contents.

Public Participation in Board Meetings Policy 1.02.02
3. Approval of Agenda
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

The sequence of agenda topics is subject to change at the discretion of the board. Discussion item Technology Bond has been moved to Item III.A. to accommodate for guest speakers.

Order of Business, Regular Meetings Policy 1.02.01

Recommendation: Discuss, consider and take any necessary action to approve agenda as amended.

 

 

Recommended Motion(s):  Agenda as amended Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Agenda as amended Passed with a motion by Richard Stephens and a second by Joyce Baumert.
No Action(s) have been added to this Agenda Item.
3.1. Technology Bond
Speaker(s):  Paul Grieger, D.A. Davidson
Agenda Item Type:  Information Item
Rationale:  Paul Grieger, Managing Director of Public Finance at D.A. Davidson will present and answer questions on the Tech Bond.
Discussion:  Paul Grieger from D.A. Davidson gave an overview of the Technology Bond. He answered questions from the Board and discussed challenges the bond process will face pending legislation. The Board would need to approve an intent to participate in the Technology Bond at the next meeting. The Administrator will discuss with District Superintendents their opinion/interest in participating.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
4. Approval of Minutes
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve the minutes as presented.

 

 

 

 

Recommended Motion(s):  Minutes as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Minutes as presented Passed with a motion by Terry Fusco and a second by Jack Young.
No Action(s) have been added to this Agenda Item.
Attachments:
5. Action Items
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
5.1. Board Absences
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Staff Recommendation: Discuss, consider and take action to approve the board absences. 

 

 




Recommended Motion(s):  Motion to approve absent board directors Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve absent board directors Passed with a motion by Bob Norvell and a second by Doug Pauley.
No Action(s) have been added to this Agenda Item.
Discussion:  Jennifer Miller was absent.
5.2. Election of Board President
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take any necessary action to elect         as President of Board of Directors. 

 

Recommended Motion(s):  Election of as President of the Board of Directors Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Election of Don Ellison as President of the Board of Directors Passed with a motion by Jack Young and a second by Joyce Baumert.
No Action(s) have been added to this Agenda Item.
Discussion:  Don Ellison
5.3. Election of Vice President of the Board of Directors
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 
Recommendation: Discuss, consider and take any necessary action to elect         as Vice President of Board of Directors. 
Recommended Motion(s):  Election of as Vice President of Board of Directors Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Election of Richard Stephens as Vice President of Board of Directors Passed with a motion by Wendy Rahtz and a second by Doug Pauley.
No Action(s) have been added to this Agenda Item.
5.4. Election of Secretary of Board of Directors
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 
Recommendation: Discuss, consider and take any necessary action to elect         as Secretary of Board of Directors. 
Recommended Motion(s):  Election of as Secretary of Board of Directors. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Election of Wendy Rahtz as Secretary of Board of Directors. Passed with a motion by Wendy Rahtz and a second by Terry Fusco.
No Action(s) have been added to this Agenda Item.
5.5. Appointment of Treasurer to the Board of Directors
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation
: Discuss, consider and take any necessary action to appoint       as Treasurer to the Board of Directors. 
Recommended Motion(s):  Appointment of as Treasurer to the Board of Directors Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Appointment of Linda Shefcyk as Treasurer to the Board of Directors Passed with a motion by Doug Pauley and a second by Bob Norvell.
No Action(s) have been added to this Agenda Item.
5.6. Appointment of Secretary to the Board of Directors
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 
Recommendation
: Discuss, consider and take any necessary action to appoint          as Secretary to the Board of Directors. 
Recommended Motion(s):  Appointment of as Secretary to the Board of Directors Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Appointment of Katy McNeil as Secretary to the Board of Directors Passed with a motion by Wendy Rahtz and a second by Terry Fusco.
No Action(s) have been added to this Agenda Item.
5.7. Treasurer's Report
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve Treasurer's Report as presented.

 

 

Recommended Motion(s):  Treasurer's Report as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Treasurer's Report as presented Passed with a motion by Dan Hoesly and a second by Joyce Baumert.
No Action(s) have been added to this Agenda Item.
Attachments:
5.8. Presentation of Bills
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

The summary of bills for the current month total:$  591,516.72   - Bills # 62623 through # 62750 

Inservice bills total: $  76.00

SPED Arrears: CPS $12887.25; Lakeview $56194.59

TECH Arrears: Clarkson $326.22; Cross County $619.45; East Butler $25.00; High Plains $530.00; Howells Cath. $316.50; Howells-Dodge $50.00; Palmer $8.75; St. Bonaventure $175.00

Excess Lodging Totals: Don Ellison $631.75; Jennifer Miller $297.05; Jack Young $355.68; Dan Hoesly $295.73; Terry Fusco $347.51; Richard Luebbe $326.26; Larianne Polk $206.62; Marci Ostmeyer $238.81, Darus Mettler $ $444.09


Recommendation: Discuss, consider and take all necessary action to approve bills as presented.

 

 

 

 
Recommended Motion(s):  Bills as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Bills as presented Passed with a motion by Wendy Rahtz and a second by Bob Norvell.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Data
5.9. Negotiations
Speaker(s):  Negotiations Commiittee
Agenda Item Type:  Action Item
Rationale: 

The Board Negotiations Committee has reached an agreement with the Educational Service Unit Education Association (ESUEA) related to the Master Agreement language and compensation.  

Recommendation:  Discuss, consider and take any necessary action to approve the Master Agreement for Special Education ESUEA for the 2016-2017 and 2017-2018 terms.

 

 



Recommended Motion(s):  Master Agreement for Special Education ESUEA for the 2016-2017 and 2017-2018 terms Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Master Agreement for Special Education ESUEA for the 2016-2017 and 2017-2018 terms Passed with a motion by Richard Stephens and a second by Wendy Rahtz.
Classified Staff Compensation Package for 2016-2017 Passed with a motion by Doug Kluth and a second by Joyce Baumert.
Professional Services Team Compensation Package for 2016-2017 Passed with a motion by Doug Kluth and a second by Doug Pauley.
No Action(s) have been added to this Agenda Item.
Attachments:
5.10. Meeting Time
Speaker(s):  Larianne Polk or designee
Agenda Item Type:  Action Item
Rationale: 

To discuss an earlier meeting time for the ESU 7 Board.

Recommendation: Discuss, consider and take any necessary action to change ESU 7 Board Meeting times to               .
Recommended Motion(s):  ESU 7 Board Meeting time as proposed Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Change of future ESU 7 Board Meeting times from 7:00pm to 5:30pm Passed with a motion by Wendy Rahtz and a second by Dan Hoesly.
No Action(s) have been added to this Agenda Item.
Discussion:  Policy 1.02 Regular Meetings will be reviewed for First Reading in the February Board meeting.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
5.11. ESU 7 2016-2017 and 2017-2018 Calendar
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Rationale: 

ESU 7 2016-2017 and 2017-2018 calendar including a Board Meeting changes to April 18, 2017 @ 7:00pm and September 19, 2017 @ 5:30pm.

Recommendation: Discuss, Consider and take any necessary action to approve the 2016-2017 and 2017-2018 ESU 7 Calendars as presented including Board Meeting changes to April 18, 2017 @ 7:00pm and September 19, 2017 @ 5:30pm.

Recommended Motion(s):  2016-2017 and 2017-2018 ESU 7 Calendars as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
2016-2017 and 2017-2018 ESU 7 Calendars as presented Passed with a motion by Wendy Rahtz and a second by Jack Young.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5.12. First Reading of Policy 1.03 Organization
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve the first reading of Policy 1.03 Organization as presented and advancement to the next meeting for second reading.

 

 

Recommended Motion(s):  After first reading, Policy 1.03 Organization Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
After first reading, Policy 1.03 Organization Passed with a motion by Doug Pauley and a second by Bob Norvell.
No Action(s) have been added to this Agenda Item.
Attachments:
5.13. Second Reading of Policy 3.04 Sick Leave
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve the second reading of Policy 3.04 Sick Leave as presented.

 

Recommended Motion(s):  After second reading, Policy 3.04 Sick Leave, Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
After second reading, Policy 3.04 Sick Leave, Passed with a motion by Jack Young and a second by Dan Hoesly.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
6. Discussion Items
Agenda Item Type:  Procedural Item
Rationale: 

 

6.1. Evaluation Committee
Speaker(s):  Larianne Polk
Agenda Item Type:  Information Item
Rationale:  To study alternative Administrator Evaluation tools.
Discussion:  To explore alternative options for an Administrator Evaluation. Members of the committee are: Dan Hoesly Doug Pauley Joyce Baumert The committee will look at procedure and the components of the evaluation.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
6.2. Administrator's Report
Speaker(s):  Larianne Polk
Agenda Item Type:  Information Item
Rationale: 

Facilities Update
Statewide Update
Administrator's Goals

Scorecard: The Scorecard is attached for your review.

Self Evaluation

Santa Visits

 

Discussion:  Facilities: Work on repairing roof is on hold due to weather. Statewide: January ESUCC Minutes will be available in the February Board Meeting. Administrator Polk gave an overview of legislative bills that may affect ESUs. Scorecard: Administrator Polk provided the January Scorecard to the Board. AESA Loan Forgiveness Program: ESU 7 will begin offering this service to ESU 7 member public schools. Self Evaluation: There were no questions asked of Administrator Polk regarding her self evaluation. Santa Visits: Administrator Polk gave an overview of the Santa visits program and the success of it across the state. North Central Comprehensive Center (NCCC): Administrator Polk was selected to sit on this Advisory Board by Commissioner Matt Blomstedt.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
7. Adjournment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation:
 Motion to adjourn.
Recommended Motion(s):  Adjournment of meeting at pm Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Adjournment of meeting at 8:13 pm Passed with a motion by Dan Hoesly and a second by Jack Young.
No Action(s) have been added to this Agenda Item.
<< Back to the Public Page for ESU 7