Public Meeting Agenda: February 15, 2016 at 5:30 PM - Regular Board of Directors Meeting

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February 15, 2016 at 5:30 PM - Regular Board of Directors Meeting Agenda

February 15, 2016 at 5:30 PM - Regular Board of Directors Meeting
1. Call the meeting to order
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale: 

 

LEADERSHIP  •  SERVICE  •  SUPPORT  -  ESU 7 Mission Statement


Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting.  Notice of this meeting was also given in advance to all members of the Board of Directors.  Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Directors were taken while the convened hearing was open to the attendance of the public.


Discussion:  President Don Ellison conducted the meeting.
1.1. Notification of Open Meetings Law
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale: 

This meeting has been preceded by advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the meeting room.

 

 

1.2. Roll Call
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  Roll call was taken at 5:30pm. Staff present: Larianne Polk, Administrator Linda Shefcyk, Business Manager Katy McNeil, Secretary to the Board of Directors Dee Condon, Migrant Education Director Darus Mettler, Special Education Director Marci Ostmeyer, Professional Development Director
1.3. Pledge of Allegiance
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
2. Public Forum
Agenda Item Type:  Procedural Item
Rationale: 

2.1. Welcome Visitors
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  Russ Freeman, Superintendent of Lakeview Public School was present.
2.2. Public Comment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale:  The board has the discretion to limit the amount of time set aside for public participation. 


Citizens wishing to address the board on a certain agenda item must notify the Educational Service Unit administrator prior to the board meeting.  Citizens wishing to present petitions to the board may do so at this time.  However, the board will only receive the petitions and not act upon them or their contents.

Public Participation in Board Meetings Policy 1.02.02
3. Approval of Agenda
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

The sequence of agenda topics is subject to change at the discretion of the board. Action item 2016-2017 Services Plan has been moved to Item III.A. to accommodate for guest speakers.

Order of Business, Regular Meetings Policy 1.02.01

Recommendation: Discuss, consider and take any necessary action to approve agenda as amended.

 

 

 

 

Recommended Motion(s):  Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Agenda as presented Passed with a motion by Jennifer Miller and a second by Doug Pauley.
No Action(s) have been added to this Agenda Item.
3.1. 2016-2017 Services Plan
Speaker(s):  Larianne Polk or Advisory Committee Representatives
Agenda Item Type:  Action Item
Rationale: 

The ESU 7 Advisory Committee members attending will make a summary report to the Board on the plan for the Levy and Core Services for 2016-2017.  After the Board approval, the 2016-2017 Services Plan Document will be forwarded to member schools for their final approval.

Recommendation: Discuss, consider and take any necessary action to approve the plan for Levy and Core Services for 2016-2017 as presented.

Recommended Motion(s):  Levy Core Services Plan for 2016-2017 as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Levy Core Services Plan for 2016-2017 as presented Passed with a motion by Bob Norvell and a second by Joyce Baumert.
No Action(s) have been added to this Agenda Item.
Discussion:  Russ Freeman, Lakeview Superintendent, gave an overview of the Services Planning Process and the Levy Core Services Plan for 2016-2017 as recommended by the Superintendent Advisory Committee.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
4. Approval of Minutes
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve the minutes as presented.

 

 

 

 

Recommended Motion(s):  Minutes as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Minutes as presented Passed with a motion by Terry Fusco and a second by Wendy Rahtz.
No Action(s) have been added to this Agenda Item.
Attachments:
5. Action Items
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
5.1. Board Absences
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Staff Recommendation: Discuss, consider and take action to approve the board absences. 

 

 




Recommended Motion(s):  Motion to approve absent board directors Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve absent board directors Passed with a motion by Dan Hoesly and a second by Joyce Baumert.
No Action(s) have been added to this Agenda Item.
Discussion:  Jack Young and Doug Kluth were absent.
5.2. Treasurer's Report
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve Treasurer's Report as presented.

 

 

Recommended Motion(s):  Treasurer's Report as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Treasurer's Report as presented Passed with a motion by Wendy Rahtz and a second by Joyce Baumert.
No Action(s) have been added to this Agenda Item.
Attachments:
5.3. Presentation of Bills
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

The summary of bills for the current month total:$639,443.64 - Bills #62751 through #62912

Inservice bills total: $50.00

SPED Arrears:None

TECH Arrears: Clarkson $326.22, Cross Co. $619.25, Howells Cath. $91.50, Palmer $8.75, St. Bons. $175.00

Recommendation: Discuss, consider and take all necessary action to approve bills as presented.

 

 

 

 
Recommended Motion(s):  Bills as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Bills as presented Passed with a motion by Doug Pauley and a second by Joyce Baumert.
No Action(s) have been added to this Agenda Item.
Attachments:
5.4. Professional Development Coordinator Resignation
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Rationale: 

Michaele (Mickey) Carlson has submitted her letter of resignation effective at the conclusion of her contract August 31, 2016.

Recommendation: Discuss, consider and take any necessary action to approve Michaele Carlson's resignation.

Recommended Motion(s):  Michaele Carlson, Professional Development Coordinator, resignation as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Michaele Carlson, Professional Development Coordinator, resignation as presented Passed with a motion by Richard Stephens and a second by Terry Fusco.
No Action(s) have been added to this Agenda Item.
Attachments:
5.5. Professional Development Coordinator Contracts
Speaker(s):  Marci Ostmeyer
Agenda Item Type:  Action Item
Rationale: 

Brooke O’Neill is an educator with eleven years of experience in private, public and university settings.  Her administrative experience was at Hastings Middle School and she is currently a 7th grade math teacher at Columbus Middle School.  Brooke’s expertise, partnered with her engaging style, will be an asset to ESU 7 and the districts we support.   

Mark Brady comes to ESU 7 from Schuyler Community Schools where he is School Improvement chairman, a middle school social studies teacher and technology support. His first years of teaching were in the alternative education programs in O’Neill and Southern Valley.  Mark has taught for the ESU 7 Migrant Education Program’s summer school since 2013.  Mark’s passion and dedication to growth and success will prove beneficial to the ESU 7 Professional Services Team and the mission that we strive to support.

 

Recommendation: Discuss, consider and take any necessary action to approve the Professional Development Coordinator Contracts for Brooke O'Neill and Mark Brady.

Recommended Motion(s):  Contracts for Mark Brady, Professional Development Coordinator, and Brooke O'Neill, Professional Development Coordinator Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Contracts for Mark Brady, Professional Development Coordinator, and Brooke O'Neill, Professional Development Coordinator Passed with a motion by Dan Hoesly and a second by Terry Fusco.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5.6. Cen7ter Nurse Contract
Speaker(s):  Darus Mettler
Agenda Item Type:  Action Item
Rationale: 

Nicki Brigham will join Cen7ter as a .50 FTE Registered Nurse.  She will assist with student health plans, staff training, and direct student health assistance.  Nicki has 15 years of RN experience and has background in working with adults with disabilities.

Recommendation: Discuss, consider and take any action necessary to approve the contract for Nicki Brigham, Cen7ter Nurse.

Recommended Motion(s):  Nicki Brigham, Cen7ter Nurse Contract, as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Nicki Brigham, Cen7ter Nurse Contract, as presented Passed with a motion by Bob Norvell and a second by Joyce Baumert.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5.7. Migrant Work Agreements
Speaker(s):  Dee Condon or designee
Agenda Item Type:  Action Item
Rationale: 

Work Agreements for Veronica Reyes, part-time Migrant Service Provider for O'Neil area and Kendy Zayas, part-time Migrant Service Provider for Columbus, Schuyler and York areas.

Recommendation: Discuss, consider and take any necessary action to approve work Agreements for Veronica Reyes, part-time Migrant Service Provider for O'Neil area and Kendy Zayas, part-time Migrant Service Provider for Columbus, Schuyler and York areas.

Recommended Motion(s):  Work Agreements for Veronica Reyes, part-time Migrant Service Provider for O'Neil area and Kendy Zayas, part-time Migrant Service Provider for Columbus, Schuyler and York areas Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Work Agreements for Veronica Reyes, part-time Migrant Service Provider for O'Neil area and Kendy Zayas, part-time Migrant Service Provider for Columbus, Schuyler and York areas Passed with a motion by Terry Fusco and a second by Doug Pauley.
No Action(s) have been added to this Agenda Item.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5.8. April 2016 Board Meeting Time
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Rationale: 

The Board - Employee Recognition Dinner is scheduled on April 18, 2016 beginning at 5:00pm.  It is recommended to change the Board Meeting time to 4:00pm to accommodate for the Annual Board Recognition Dinner.

Recommendation: Discuss, consider and take any action necessary to approve an April 18, 2016 Board Meeting Time of 4:00pm.

Recommended Motion(s):  Change in Board Meeting time to 4:00pm on April 18 as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Change in Board Meeting time to 4:00pm on April 18, 2016 as presented Passed with a motion by Jennifer Miller and a second by Joyce Baumert.
No Action(s) have been added to this Agenda Item.
Goals:
  • Communication and Marketing
  • Partnerships
  • Technology
5.9. Second Reading of Policy 1.03 Organization
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve the second reading of Policy 1.03 Organization as presented.

 

Recommended Motion(s):  After second reading, Policy 1.03 Organization, Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
After second reading, Policy 1.03 Organization, Passed with a motion by Jennifer Miller and a second by Doug Pauley.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Communication and Marketing
  • Partnerships
5.10. First Reading of Policy 1.02 Regular Meetings
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve the first reading of Policy  1.02 Regular Meetings as presented and advance it to the next meeting for second reading.

 

 

Recommended Motion(s):  First reading of Policy 1.02 Regular Meetings and its advancement to the March 21, 2016 meeting Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
First reading of Policy 1.02 Regular Meetings and its approval and dispense with a future reading Passed with a motion by Doug Pauley and a second by Joyce Baumert.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Communication and Marketing
  • Partnerships
5.11. NASB Membership Dues
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Rationale: 

Annual Membership Dues for NASB Fiscal Year 4/1/2016 to 3/31/2017 are $735.00 if paid by 4/1/16, otherwise they are $750.

Recommendation: Discuss, consider and take any action necessary to approve payment of annual NASB Membership Dues for 2016-2017.

Recommended Motion(s):  Payment of Annual NASB Membership Dues for 2016-2017 Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Payment of Annual NASB Membership Dues for 2016-2017 Passed with a motion by Bob Norvell and a second by Dan Hoesly.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5.12. Audit Report
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Rationale: 

Romans, Wiemer & Associates, CPAs, completed an audit of ESU 7's fiscal year ending on August, 31, 2015 and submitted their findings to the State Auditor's Office and the Commissioner of Education.

Recommendation: Discuss, consider and take any necessary action to approve the 2014-2015 Audit as presented.

Recommended Motion(s):  2014-2015 Audit Report as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
2014-2015 Audit Report as presented Passed with a motion by Richard Stephens and a second by Jennifer Miller.
No Action(s) have been added to this Agenda Item.
Discussion:  Th 2014-2015 Audit report was distributed to the Board and Administrator Polk gave a brief overview if its content.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
6. Discussion Items
Agenda Item Type:  Procedural Item
Rationale: 

 

6.1. Budget Committee Members
Speaker(s):  Larianne Polk
Agenda Item Type:  Information Item
Rationale: 

Discuss and identify Budget Committee for the upcoming year and establish meeting dates.

Current Committee members include:

Terry Fusco, Dan Hoesly, Bob Norvell, Doug Pauley and Jack Young.

Discussion:  The Budget Committee will meet at 4:30pm on May 16, 2016.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
6.2. Negotiations
Speaker(s):  Negotiations Commiittee
Agenda Item Type:  Information Item
Rationale: 

The Board Negotiations Committee will share recommendations for the ESU 7 Administrator salary to be voted on at the March 2016 Board Meeting.

 

 



Goals:
  • Communication and Marketing
  • Partnerships
6.3. Administrator's Report
Speaker(s):  Larianne Polk
Agenda Item Type:  Information Item
Rationale: 

Facilities Update

Married Fringe Benefit

Legislative Conference Update

Administrator's Goals: Attached monthly for your review.

January ESUCC Minutes: Attached for your review.

Scorecard: The February Scorecard is attached for your review.

 

Discussion:  Facilities Update - Nothing new to report. No work will begin until the weather improves. Married Fringe Benefit - Administrator Polk discussed the marriage fringe benefit as related to health insurance. Legislative Conference Update - Administrator Polk gave an overview of the Legislative Conference and discussions that took place around LB 959. Administrator's Goals: Attached monthly for your review. January ESUCC Minutes: Administrator Polk gave an overview of the ESUCC January Board Meeting Minutes and items discussed regarding funding and teacher evaluation. Scorecard: The February Scorecard is attached for your review. Evaluation Committee: Administrator Polk gave an overview of the discussions from the Evaluation Committee meeting. The committee will add a scaled rubric to the current Administrator Evaluation process and is exploring additional evaluation models.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
7. Adjournment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation:
 Motion to adjourn.
Recommended Motion(s):  Adjournment of meeting at 6:45pm Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Adjournment of meeting at 6:45pm Passed with a motion by Dan Hoesly and a second by Joyce Baumert.
No Action(s) have been added to this Agenda Item.
Discussion:  Meeting adjourned at 6:45pm
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