Public Meeting Agenda: May 16, 2016 at 5:30 PM - Regular Board of Directors Meeting

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May 16, 2016 at 5:30 PM - Regular Board of Directors Meeting Agenda

May 16, 2016 at 5:30 PM - Regular Board of Directors Meeting
1. Call the meeting to order
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale: 

LEADERSHIP  •  SERVICE  •  SUPPORT  -  ESU 7 Mission Statement


Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting.  Notice of this meeting was also given in advance to all members of the Board of Directors.  Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Directors were taken while the convened hearing was open to the attendance of the public.


1.1. Notification of Open Meetings Law
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale:  This meeting has been preceded by advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the meeting room.
1.2. Roll Call
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  Roll call was taken at 5:30pm. Staff present: Larianne Polk, Administrator Linda Shefcyk, Business Manager Katy McNeil, Secretary to the Board of Directors Dee Condon, Migrant Education Director Marci Ostmeyer, Professional Development Director Darus Mettler, Special Education Director
1.3. Pledge of Allegiance
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  All members present participated in the Pledge of Allegiance.
2. Public Forum
Agenda Item Type:  Procedural Item
2.1. Welcome Visitors
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  No visitors were present.
2.2. Public Comment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale:  The board has the discretion to limit the amount of time set aside for public participation. 


Citizens wishing to address the board on a certain agenda item must notify the Educational Service Unit administrator prior to the board meeting.  Citizens wishing to present petitions to the board may do so at this time.  However, the board will only receive the petitions and not act upon them or their contents.

Public Participation in Board Meetings Policy 1.02.02
Discussion:  No public comments provided.
3. Approval of Agenda
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale:  The sequence of agenda topics is subject to change at the discretion of the board. Discussion Item Americorps Presentation has been moved to Item III.A. in order to accommodate for guest speakers.

Order of Business, Regular Meetings Policy 1.02.01

Recommendation: Discuss, consider and take any necessary action to approve agenda as amended.
Recommended Motion(s):  Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Agenda as presented Passed with a motion by Jennifer Miller and a second by Terry Fusco.
No Action(s) have been added to this Agenda Item.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
4. Approval of Minutes
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve the minutes as presented.
Recommended Motion(s):  Minutes as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Minutes as presented Passed with a motion by Wendy Rahtz and a second by Doug Pauley.
No Action(s) have been added to this Agenda Item.
Attachments:
5. Action Items
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
5.1. Board Absences
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Richard Stephens is absent due to a medical appointment.

Recommendation: Discuss, consider and take action to approve the board absences. 

 

Recommended Motion(s):  Motion to approve absent board directors Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve absent board directors Passed with a motion by Doug Kluth and a second by Jack Young.
No Action(s) have been added to this Agenda Item.
Discussion:  Richard Stephens is absent due to a medical appointment.
5.2. Treasurer's Report
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve Treasurer's Report as presented.
Recommended Motion(s):  Treasurer's Report as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Treasurer's Report as presented Passed with a motion by Wendy Rahtz and a second by Bob Norvell.
No Action(s) have been added to this Agenda Item.
Attachments:
5.3. Presentation of Bills
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

The summary of bills for the current month total:$739,877.70 - Bills #63251 through #63420

Inservice bills total: $120.00

SPED Arrears: CPS $13,467.32; Schuyler $55,806.53

Tech Arrears: Leigh $370.76, Howells-Dodge $39.00, St. John Lutheran $962.50

Excess Lodging and Meals:The Migrant team has some TRA excesses while attending the NASDME Conference in San Diego, CA.  The conference was April 24-27, 2016.

Excesses by person for lodging and meals:

Dee Condon $22.86
Cynthia Alarcon $43.26
Darlene Rodriguez $28.99
Gricelda Brabec $43.11
Melinda Velecela $37.44
Isaura Barreto $54.19

Recommendation: Discuss, consider and take all necessary action to approve bills as presented.

Recommended Motion(s):  Bills as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Bills as presented Passed with a motion by Joyce Baumert and a second by Jack Young.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Data
  • Partnerships
5.4. Professional Development Resignation
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Rationale:  Recommendation: Discuss, consider and take any action necessary to approve the resignation of Beth Kabes, Media and Distance Learning Coordinator.
Recommended Motion(s):  Resignation of Beth Kabes, Media and Distance Learning Coordinator, Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Resignation of Beth Kabes, Media and Distance Learning Coordinator, Passed with a motion by Doug Pauley and a second by Dan Hoesly.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5.5. Migrant Education Program Resignation
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Rationale: 

Dee Condon, Migrant Education Director, has submitted her resignation, effective June 30, 2016.

Recommendation: Discuss, consider and take action to approve resignation of Dee Condon, Migrant Education Director.
Recommended Motion(s):  Resignation of Dee Condon, Migrant Education Director Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Resignation of Dee Condon, Migrant Education Director Passed with a motion by Jack Young and a second by Bob Norvell.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Communication and Marketing
  • Partnerships
5.6. Migrant Education Program Contract
Speaker(s):  Dee Condon or designee
Agenda Item Type:  Action Item
Rationale: 

Mayra Vargas has accepted the position of Migrant Education Program (MEP) Secretary.  She has been working in the Bridgeport School District in Bridgeport, WA for almost 7 years.  Currently, Mayra is a Special Programs Secretary who will bring excellent clerical skills and experience with MEP. Mayra has experience with MEP data entry, maintaining current records of migrant students, works with the MEP grant team, implementation of programs, and coordinating MEP summer school.  Another asset Mayra brings to our MEP are her bilingual abilities.  Being fluent in English and Spanish has allowed her to help within her school district and develop positive relationships with the migrant community.  Mayra’s start date is on August 1, 2016 as she wants to ensure the MEP summer program responsibilities in Bridgeport are carried out according to district plans.  We are excited to have Mayra join our team!

Recommendation: Discuss, consider and take any action necessary to approve the contracts for Mayra Vargas, Migrant Education Secretary.

Recommended Motion(s):  Contract for Mayra Vargas, Migrant Education Secretary, Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Contract for Mayra Vargas, Migrant Education Secretary, Passed with a motion by Joyce Baumert and a second by Terry Fusco.
No Action(s) have been added to this Agenda Item.
Goals:
  • Data
  • Partnerships
5.7. SPED Resignation
Speaker(s):  Darus Mettler
Agenda Item Type:  Action Item
Rationale:  Recommendation: Discuss, consider and take any action necessary to approve the resignation of Chloe Blankenship, Speech Language Pathologist.
Recommended Motion(s):  Resignation of Chloe Blankenship, Speech Language Pathologist Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Resignation of Chloe Blankenship, Speech Language Pathologist Passed with a motion by Dan Hoesly and a second by Jack Young.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Data
  • Partnerships
5.8. SPED Resignation
Speaker(s):  Darus Mettler
Agenda Item Type:  Action Item
Rationale:  Recommendation: Discuss, consider and take any necessary action to approve the resignation of Brittany McWhirter, Speech Language Pathologist.
Recommended Motion(s):  Resignation of Brittany McWhirter, Speech Language Pathologist Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Resignation of Brittany McWhirter, Speech Language Pathologist Passed with a motion by Terry Fusco and a second by Wendy Rahtz.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Data
  • Partnerships
5.9. SPED Resignation
Speaker(s):  Darus Mettler
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take any necessary action to approve the resignation of Joyce Olson, TVI & Orientation Mobility Specialist.

Recommended Motion(s):  Resignation of Joyce Olson, TVI & Orientation Mobility Specialist Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Resignation of Joyce Olson, TVI & Orientation Mobility Specialist Passed with a motion by Doug Pauley and a second by Joyce Baumert.
No Action(s) have been added to this Agenda Item.
Goals:
  • Data
  • Partnerships
5.10. SPED Resignation
Speaker(s):  Darus Mettler
Agenda Item Type:  Action Item
Rationale:  Recommendation: Discuss, consider and take any necessary action to approve the resignation of Jessica Creal, Early Childhood-Speech/Language Pathologist.
Recommended Motion(s):  Resignation of Jessica Creal, Early Childhood-Speech/Language Pathologist Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Resignation of Jessica Creal, Early Childhood-Speech/Language Pathologist Passed with a motion by Joyce Baumert and a second by Bob Norvell.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Data
  • Partnerships
5.11. SPED Resignation
Speaker(s):  Darus Mettler
Agenda Item Type:  Action Item
Rationale:  Recommendation: Discuss, consider and take any necessary action to approve the resignation of Janell Brock, Cen7ter Life Skills Tech.
Recommended Motion(s):  Resignation of Janell Brock, Cen7ter Life Skills Tech Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Resignation of Janell Brock, Cen7ter Life Skills Tech Passed with a motion by Jennifer Miller and a second by Jack Young.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Data
  • Partnerships
  • Technology
5.12. SPED Resignation
Speaker(s):  Darus Mettler
Agenda Item Type:  Action Item
Rationale:  Recommendation: Discuss, consider and take any necessary action to approve the resignation of Terri Hoesly, Cen7ter Life Skills Tech.
Recommended Motion(s):  Resignation of Terri Hoesly, Cen7ter Life Skills Tech Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Resignation of Terri Hoesly, Cen7ter Life Skills Tech Passed with a motion by Wendy Rahtz and a second by Terry Fusco.
No Action(s) have been added to this Agenda Item.
Attachments:
5.13. SPED Resignation
Speaker(s):  Darus Mettler
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take action to approve the resignation of Meghan Schwank, School Psychologist.

Recommended Motion(s):  Resignation of Meghan Schwank, School Psychologist, Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Resignation of Meghan Schwank, School Psychologist, Passed with a motion by Bob Norvell and a second by Doug Pauley.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Communication and Marketing
  • Partnerships
5.14. SPED Contract
Speaker(s):  Darus Mettler
Agenda Item Type:  Action Item
Rationale: 

Haley Strobel is a school psychology intern from the University of Nebraska at Kearney.  She holds a Bachelor of Science degree in Child, Youth, and Family Studies with a triple minor in Psychology, Education, and Sociology from the University of Nebraska-Lincoln.  Haley completed her school psychology practicum experience with the ESU 7 School Psychology Department and was an integral part of supporting two ESU 7 districts.  She is internally driven to achieve, while remaining conscientious, dependable, flexible, ambitious, and hard working.  Haley is a graduate of High Plains High School and resides in her hometown of Clarks, Nebraska.   The school psychology department at ESU 7 is very excited to welcome Haley to the team!

Recommendation: Discuss, consider and take any action necessary to approve the contract for Haley Strobel, School Psychologist Intern.

Recommended Motion(s):  Contract for Haley Strobel, School Psychologist Intern Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Contract for Haley Strobel, School Psychologist Intern Passed with a motion by Joyce Baumert and a second by Dan Hoesly.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Data
  • Partnerships
5.15. Summer Assistant Contract
Speaker(s):  Dan Ellsworth or Designee
Agenda Item Type:  Action Item
Rationale: 

Jacob Czarnick will be joining the ESU 7 staff over the summer to assist with summer maintenance and tech support tasks.  Jacob will be a senior at Columbus Public, has a strong work ethic, and is anticipated to start Monday, May 23rd.  Jacob’s pay has been set at $9 per hour for a maximum of 60 days.

Recommendation: Discuss, consider and take action to approve contract for Jacob Czarnick, Technology Maintenance Assistant.
Recommended Motion(s):  Contract for Jacob Czarnick, Summer Assistant as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Contract for Jacob Czarnick, Summer Assistant as presented Passed with a motion by Dan Hoesly and a second by Doug Pauley.
No Action(s) have been added to this Agenda Item.
Goals:
  • Communication and Marketing
  • Data
  • Technology
5.16. ESUCC Master Services Agreement
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Rationale:  The 2015-2016 ESUCC Master Services Agreement has been received and is attached. The document includes the Master Services Agreement and a summary of fees and projects.

Recommendation: Discuss, consider and take action to approve the Master Services Agreement for ESUCC for 2016-2017.
Recommended Motion(s):  Approval of Master Services Agreement for ESUCC for 2016-2017 Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Approval of Master Services Agreement for ESUCC for 2016-2017 Passed with a motion by Joyce Baumert and a second by Wendy Rahtz.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5.17. Reading of Policies 3.19, 3.19.01, and 3.19.02 Educational Service Unit 7 Certificated/Professional/Director Evaluation
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take all necessary action to replace current Policies 3.19, 3.19.01, 3.19.02 with revised Policy 3.19 Educational Service Unit 7 Certificated/Professional/Director Evaluation.
Recommended Motion(s):  Replacement of current Policies 3.19, 3.19.01, 3.19.02 with revised Policy 3.19 Educational Service Unit 7 Certificated/Professional/Director Evaluation Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Replacement of current Policies 3.19, 3.19.01, 3.19.02 with revised Policy 3.19 Educational Service Unit 7 Certificated/Professional/Director Evaluation Passed with a motion by Dan Hoesly and a second by Wendy Rahtz.
No Action(s) have been added to this Agenda Item.
Attachments:
5.18. Disposition of Inventory
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale:  Board must approve disposal of inventory per Policy 2.14 Disposition of Materials and Equipment (attached).

Recommendation: Discuss, consider and take action to remove items from inventory as presented.
Recommended Motion(s):  Removal of items presented from inventory Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Removal of items presented from inventory Passed with a motion by Joyce Baumert and a second by Bob Norvell.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5.19. Stipends Review
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale:  Annually, the board reviews the stipend payment for various grants facilitated by ESU 7. Currently, stipends are $15 per hour for various grant projects up to a maximum of $105 to be paid for any one day unless otherwise specified within the grant.

Recommendation: Discuss, consider and take action to review current stipend procedures and make adjustments accordingly.
Recommended Motion(s):  Stipend payments provided by grants as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Stipend payments provided by grants as presented Passed with a motion by Wendy Rahtz and a second by Jennifer Miller.
No Action(s) have been added to this Agenda Item.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
5.20. Summer Migrant Education Staff
Speaker(s):  Dee Condon
Agenda Item Type:  Action Item
Rationale: 

For the summer program Migrant Education will be hiring additional staff as there will be 4 programs hosted by ESU 7.  There are four teachers from Mexico who will be joining the team for 6 weeks starting May 23. The four sites are Nebraska City, Schuyler, Columbus and O’Neill. The additional staff are: Susan Doehling, Misty Liakos, Cindy Lorentzen, Katie Parlane, Cory Waite, Rhonda Williams, Kristen Wilton, Michael Bader, Kathleen Miller, Paloma Arciva, Brisa Calderon, Jana Coble, Dana Schultz, and Lori Schultz.

Recommendation: Discuss, consider and take action to approve work agreements for Summer Migrant Education Teachers: Susan Doehling, Misty Liakos, Cindy Lorentzen, Katie Parlane, Cory Waite, Rhonda Williams, Kristen Wilton, Michael Bader, Kathleen Miller, Paloma Arciva, Brisa Calderon, Jana Coble, Dana Schultz, and Lori Schultz.

Recommended Motion(s):  Work agreements for Summer Migrant Education Staff of Susan Doehling, Misty Liakos, Cindy Lorentzen, Katie Parlane, Cory Waite, Rhonda Williams, Kristen Wilton, Michael Bader, Kathleen Miller, Paloma Arciva, Brisa Calderon, Jana Coble, Dana Schultz, and Lori Schultz Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Work agreements for Summer Migrant Education Staff of Susan Doehling, Misty Liakos, Cindy Lorentzen, Katie Parlane, Cory Waite, Rhonda Williams, Kristen Wilton, Michael Bader, Kathleen Miller, Paloma Arciva, Brisa Calderon, Jana Coble, Dana Schultz, and Lori Schultz Passed with a motion by Dan Hoesly and a second by Joyce Baumert.
No Action(s) have been added to this Agenda Item.
6. Discussion Items
Agenda Item Type:  Procedural Item
6.1. Budget Committee Update
Speaker(s):  Chairman Terry Fusco
Agenda Item Type:  Information Item
Rationale:  Budget committee met to begin discussions regarding budgeting process for 2016-2917 Chairman Fusco will review the summary with the Board.  The committee will meet again June 20, 2016. 
Discussion:  Administrator Polk gave an overview of the Budget Committee Discussions with regard upcoming meetings and information.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
6.2. Board Reports
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Information Item
Rationale:  Bob Norvell will report on recent NESUBA Meeting. 

Discussion:  Bob Norvell gave an overview of NESUBA discussions from their most recent meeting. It was decided to continue to meet one time annually and work in conjunction with NASB. There will be upcoming events for Professional Development for ESu 7 Board Members. The next meeting will be held at State Education Conference in November. Any Board Member is welcome to attend the NESUBA meetings and is encouraged to attend. Each ESU must have two voting delegates selected by the Board prior to State Education Conference.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
6.3. Administrator's Report
Speaker(s):  Larianne Polk
Agenda Item Type:  Information Item
Rationale: 

Vacation Leave Report

Facilities Update

ESUCC Update - April and May 2016 Minutes are attached for your Review

Administrator's Goals are attached for your review

Board Retreat Date June 21, 2016 (Revisit)

Scorecard - Attached for your review

Educator Orientation Flyer

Discussion:  Administrator Polk gave an overview of her vacation leave. Administrator Polk addressed facilities updates funding permitted. Roof, closing off the drop ceilings, and carpet replacement will start once the ceiling project is completed. Administrator Polk gave an overview if the ESUCC Minutes and Update. She discussed the implications of Senator turnover and the need to educate new legislators.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
7. Adjournment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale: 
Discussion:  Meeting adjourned at 6:40pm
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