August 15, 2016 at 5:30 PM - Regular Board of Directors Meeting
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1. Call the meeting to order
Speaker(s):
Don Ellison or Designee
Rationale:
LEADERSHIP • SERVICE • SUPPORT - ESU 7 Mission Statement
Discussion:
Secretary, Wendy Rahtz, presided over the meeting.
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1.1. Notification of Open Meetings Law
Speaker(s):
Don Ellison or Designee
Rationale:
This meeting has been preceded by advance notice and is hereby declared to be in open session. A copy of the Open Meetings Act is posted in the meeting room.
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1.2. Roll Call
Speaker(s):
Don Ellison or Designee
Discussion:
Roll call was taken at 5:30pm
Staff present: Larianne Polk, Administrator
Linda Shefcyk, Business Manager
Katy McNeil, Secretary to the Board of Directors
Marci Ostmeyer, Professional Development Coordinator
Dan Ellsworth, Network Operations Coordinator
Darus Mettler, Special Education Director
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1.3. Pledge of Allegiance
Speaker(s):
Don Ellison or Designee
Discussion:
All members present participated in the Pledge of Allegiance.
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2. Public Forum
Rationale:
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2.1. Welcome Visitors
Speaker(s):
Don Ellison or Designee
Discussion:
No visitors were present.
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2.2. Public Comment
Speaker(s):
Don Ellison or Designee
Rationale:
The Board has the discretion to limit the amount of time set aside for public participation.
Citizens wishing to address the Board on a certain agenda item must notify the Educational Service Unit Administrator prior to the Board meeting. Citizens wishing to present petitions to the Board may do so at this time. However, the Board will only receive the petitions and not act upon them or their contents. Public Participation in Board Meetings Policy 1.02.02
Discussion:
No public comments provided.
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3. Approval of Agenda
Speaker(s):
Don Ellison or Designee
Rationale:
The sequence of agenda topics is subject to change at the discretion of the board.
Recommended Motion(s):
Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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4. Approval of Minutes
Speaker(s):
Don Ellison or Designee
Rationale:
Recommendation: Discuss, consider and take all necessary action to approve the minutes as presented.
Recommended Motion(s):
Minutes as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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5. Action Items
Speaker(s):
Don Ellison or Designee
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5.1. Board Absences
Speaker(s):
Don Ellison or Designee
Rationale:
Staff Recommendation: Discuss, consider and take action to approve the board absences.
Recommended Motion(s):
Motion to approve absent board directors Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Don Ellison - Family Bereavement
Bob Norvell - Medical Procedure
Richard Stephens - Medical Appointment
Jennifer Miller - Work-related Conflict
Richard Luebbe - Personal Travel
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5.2. Treasurer's Report
Speaker(s):
Don Ellison or Designee
Rationale:
Recommended Motion(s):
Treasurer's Report as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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5.3. Presentation of Bills
Speaker(s):
Don Ellison or Designee
Rationale:
The summary of bills for the current month total:$829,486.51- Bills #63790 through #63919 Inservice bills total: $ 0 TECH Arrears: $17.50 David City, $126.50 Howells-Dodge, $1,825.00 Humphrey, $25.00 Osceola, $75.00 St. Anthony, $100.00 St. Bonaventure, $140.00 St. John Lutheran, $35.00 St. Isidore
Recommended Motion(s):
Bills as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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5.4. Administrator Evaluation Tool
Speaker(s):
Evaluation Committee
Rationale:
Recommendation: Discuss, consider and take any action necessary to approve the Administrator Evaluation Tool as presented.
Recommended Motion(s):
Administrator Evaluation Tool as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Chairman Pauley gave an overview of the process for development of the Administrator Evaluation Tool and how the feedback from the Board was applied to the process. He responded to questions from the Board.
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5.5. Reading of Policies 2.03 Payment for Supplies and Bidding, and 2.03.01, Bids and Awards for Construction Contracts
Speaker(s):
Don Ellison or Designee
Rationale:
Policies 2.03 and 2.03.01 have been combined and brought in line with Nebraska State Statute. Recommendation: Discuss, consider and take all necessary action to approve Policy 2.03, Payment for Supplies and Bidding as presented and strike Policy 2.03.01, Bids and Awards for Construction Contracts.
Recommended Motion(s):
Approve Policy 2.03, Payment for Supplies and Bidding as presented and strike Policy 2.03.01, Bids and Awards for Construction Contracts Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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5.6. 2016-2017 Mileage Allowance
Speaker(s):
Larianne Polk
Rationale:
As per Policy 3.14 Mileage Allowance, the Board shall approve the mileage rate in the August meeting. The ESU Master Negotiated Agreement stipulates all employees covered by the agreement shall receive mileage compensation at the IRS approved reimbursable rate. Currently, all of our employees are compensated at the same rate, $.54. Recommendation: Discuss, consider, and take any action necessary to approve mileage rate per Policy 3.14.
Recommended Motion(s):
Mileage rate per Policy 3.14 Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The current mileage rate is $.54.
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5.7. Non Public Schools AV Service Repair Fee
Speaker(s):
Larianne Polk
Rationale:
Board Policy 1.08 Request for Service requires the Board to annually approve the yearly fee for Audio-Visual repair services to non-public schools in the ESU 7 area. The full contract amount is $117,521.78 which is distributed among all non-public and public schools utilizing the service. Recommendation: Discuss, consider and take any action necessary to approve the 2016-2017 AV Repair fee for ESU 7 non-public schools.
Recommended Motion(s):
2016-2017 AV Repair fee for ESU 7 non-public schools Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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5.8. Authorized Depositories
Speaker(s):
Larianne Polk
Rationale:
Board Policy 1.09, Authorized Depositories, Bonds, Disbursement of Funds requires the ESU 7 Board to annually authorize depositories for ESU 7 Funds, The checking accounts are currently at First National Bank and Trust, Columbus. In August, 1988, the Board authorized the Administrator and Board Treasurer to contact banks in the ESU area to invest money at the best rate. Current investments are listed in the Treasurer's Report. Recommendation: Discuss, consider and take any necessary action to approve the procedures for selecting the depositories for ESU 7 funds during the 2016-2017 Fiscal Year.
Recommended Motion(s):
Procedures for selecting the depositories for ESU 7 funds during the 2016-2017 Fiscal Year Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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6. Discussion Items
Rationale:
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6.1. Budget Committee Report
Speaker(s):
Budget Commiittee Chair
Rationale:
Chairman Fusco will give an update on the progress of the Budget Committee from the August 15, 2016 Budget Committee Meeting.
Discussion:
Chairman Fusco gave an overview of Budget Committee discussions to date. The Budget Committee will meet again on September 19, 2016 at 4:30pm.
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6.2. ALICAP Premium Update
Speaker(s):
Larianne Polk or Designee
Rationale:
The ALICAP premium billing for 2016-2017 has been received. This insurance program is a part of our membership with NASB.
Attachments:
()
Goals:
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6.3. Administrator's Report
Speaker(s):
Larianne Polk
Rationale:
Facilities Update ESU 7 2016-2017 General Calendar - Attached for your reference.
Attachments:
()
Discussion:
Facilities: Administrator Polk gave a report on ceiling repair updates. Jacob Czarnick has completed his summer help position. He did a great job. ESU 7 would like to thank Jacob for his hard work.
ESUCC: Administrator Polk gave an overview of the ESUCC Update Powerpoint.
Goals: Administrator Polk gave an overview of her goals for the upcoming 16-17 school year.
Conferences: All Board Members are invited to attend meetings and training opportunities at ESU 7.
DL Consortium: Will be working with the schools to improve the impact of the Distance Learning Consortium.
Administrator Polk provided sign ups for area and national conferences.
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6.4. Adjournment
Speaker(s):
Don Ellison or Designee
Discussion:
Meeting adjourned at 6:32pm.
Minutes respectfully submitted by the Recording Secretary to the Board, Katy McNeil. |
