Public Meeting Agenda: August 15, 2016 at 5:30 PM - Regular Board of Directors Meeting

Download

View Options:

Show Everything
Hide Everything

August 15, 2016 at 5:30 PM - Regular Board of Directors Meeting Agenda

August 15, 2016 at 5:30 PM - Regular Board of Directors Meeting
1. Call the meeting to order
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale: 

 

LEADERSHIP  •  SERVICE  •  SUPPORT  -  ESU 7 Mission Statement


Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting.  Notice of this meeting was also given in advance to all members of the Board of Directors.  Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Directors were taken while the convened hearing was open to the attendance of the public.


Discussion:  Secretary, Wendy Rahtz, presided over the meeting.
1.1. Notification of Open Meetings Law
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale: 

This meeting has been preceded by advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the meeting room.

 

 

1.2. Roll Call
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  Roll call was taken at 5:30pm Staff present: Larianne Polk, Administrator Linda Shefcyk, Business Manager Katy McNeil, Secretary to the Board of Directors Marci Ostmeyer, Professional Development Coordinator Dan Ellsworth, Network Operations Coordinator Darus Mettler, Special Education Director
1.3. Pledge of Allegiance
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  All members present participated in the Pledge of Allegiance.
2. Public Forum
Agenda Item Type:  Procedural Item
Rationale: 

2.1. Welcome Visitors
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  No visitors were present.
2.2. Public Comment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale:  The Board has the discretion to limit the amount of time set aside for public participation. 


Citizens wishing to address the Board on a certain agenda item must notify the Educational Service Unit Administrator prior to the Board meeting.  Citizens wishing to present petitions to the Board may do so at this time.  However, the Board will only receive the petitions and not act upon them or their contents.

Public Participation in Board Meetings Policy 1.02.02
Discussion:  No public comments provided.
3. Approval of Agenda
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

The sequence of agenda topics is subject to change at the discretion of the board.

Order of Business, Regular Meetings Policy 1.02.01

Recommendation: Discuss, consider and take any necessary action to approve agenda.

 

 

 

 

 

Recommended Motion(s):  Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Agenda as presented Passed with a motion by Terry Fusco and a second by Jack Young.
No Action(s) have been added to this Agenda Item.
4. Approval of Minutes
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve the minutes as presented.

 

 

 

 

Recommended Motion(s):  Minutes as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Minutes as presented Passed with a motion by Doug Pauley and a second by Joyce Baumert.
No Action(s) have been added to this Agenda Item.
Attachments:
5. Action Items
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
5.1. Board Absences
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Staff Recommendation: Discuss, consider and take action to approve the board absences. 

 

 




Recommended Motion(s):  Motion to approve absent board directors Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve absent board directors Passed with a motion by Joyce Baumert and a second by Terry Fusco.
No Action(s) have been added to this Agenda Item.
Discussion:  Don Ellison - Family Bereavement Bob Norvell - Medical Procedure Richard Stephens - Medical Appointment Jennifer Miller - Work-related Conflict Richard Luebbe - Personal Travel
5.2. Treasurer's Report
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 


Recommendation: Discuss, consider and take all necessary action to approve Treasurer's Report as presented.

 

 

Recommended Motion(s):  Treasurer's Report as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Treasurer's Report as presented Passed with a motion by Jack Young and a second by Joyce Baumert.
No Action(s) have been added to this Agenda Item.
Attachments:
5.3. Presentation of Bills
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

The summary of bills for the current month total:$829,486.51- Bills #63790 through #63919

Inservice bills total: $ 0

SPED Arrears: None to Report 

TECH Arrears: $17.50 David City, $126.50 Howells-Dodge, $1,825.00 Humphrey, $25.00 Osceola, $75.00 St. Anthony, $100.00 St. Bonaventure, $140.00 St. John Lutheran, $35.00 St. Isidore

Recommendation: Discuss, consider and take all necessary action to approve bills as presented.

 

 

 

 
Recommended Motion(s):  Bills as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Bills as presented Passed with a motion by Dan Hoesly and a second by Terry Fusco.
No Action(s) have been added to this Agenda Item.
Attachments:
5.4. Administrator Evaluation Tool
Speaker(s):  Evaluation Committee
Agenda Item Type:  Action Item
Rationale:  Recommendation: Discuss, consider and take any action necessary to approve the Administrator Evaluation Tool as presented.
Recommended Motion(s):  Administrator Evaluation Tool as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Administrator Evaluation Tool as presented Passed with a motion by Doug Kluth and a second by Joyce Baumert.
No Action(s) have been added to this Agenda Item.
Discussion:  Chairman Pauley gave an overview of the process for development of the Administrator Evaluation Tool and how the feedback from the Board was applied to the process. He responded to questions from the Board.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5.5. Reading of Policies 2.03 Payment for Supplies and Bidding, and 2.03.01, Bids and Awards for Construction Contracts
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Policies 2.03 and 2.03.01 have been combined and brought in line with Nebraska State Statute.

Recommendation: Discuss, consider and take all necessary action to approve Policy 2.03, Payment for Supplies and Bidding as presented and strike Policy 2.03.01, Bids and Awards for Construction Contracts.

 

Recommended Motion(s):  Approve Policy 2.03, Payment for Supplies and Bidding as presented and strike Policy 2.03.01, Bids and Awards for Construction Contracts Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Approval of Policy 2.03, Payment for Supplies and Bidding as presented and the striking of Policy 2.03.01, Bids and Awards for Construction Contracts Passed with a motion by Jack Young and a second by Bob Norvell.
No Action(s) have been added to this Agenda Item.
Attachments:
5.6. 2016-2017 Mileage Allowance
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Rationale: 

As per Policy 3.14 Mileage Allowance, the Board shall approve the mileage rate in the August meeting.

The ESU Master Negotiated Agreement stipulates all employees covered by the agreement shall receive mileage compensation at the IRS approved reimbursable rate.  Currently, all of our employees are compensated at the same rate, $.54.

Recommendation: Discuss, consider, and take any action necessary to approve mileage rate per Policy 3.14.

Recommended Motion(s):  Mileage rate per Policy 3.14 Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Mileage rate per policy 3.14 Passed with a motion by Terry Fusco and a second by Dan Hoesly.
No Action(s) have been added to this Agenda Item.
Discussion:  The current mileage rate is $.54.
Attachments:
Goals:
  • Communication and Marketing
  • Data
5.7. Non Public Schools AV Service Repair Fee
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Rationale: 

Board Policy 1.08 Request for Service requires the Board to annually approve the yearly fee for Audio-Visual repair services to non-public schools in the ESU 7 area.  The full contract amount is $117,521.78 which is distributed among all non-public and public schools utilizing the service.

Recommendation: Discuss, consider and take any action necessary to approve the 2016-2017 AV Repair fee for ESU 7 non-public schools.

Recommended Motion(s):  2016-2017 AV Repair fee for ESU 7 non-public schools Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
2016-2017 AV Repair fee for ESU 7 non-public schools Passed with a motion by Joyce Baumert and a second by Bob Norvell.
No Action(s) have been added to this Agenda Item.
5.8. Authorized Depositories
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Rationale: 

Board Policy 1.09, Authorized Depositories, Bonds, Disbursement of Funds requires the ESU 7 Board to annually authorize depositories for ESU 7 Funds,  The checking accounts are currently at First National Bank and Trust, Columbus.  In August, 1988, the Board authorized the Administrator and Board Treasurer to contact banks in the ESU area to invest money at the best rate.  Current investments are listed in the Treasurer's Report.

Recommendation: Discuss, consider and take any necessary action to approve the procedures for selecting the depositories for ESU 7 funds during the 2016-2017 Fiscal Year.

Recommended Motion(s):  Procedures for selecting the depositories for ESU 7 funds during the 2016-2017 Fiscal Year Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Procedures for selecting the depositories for ESU 7 funds during the 2016-2017 Fiscal Year Passed with a motion by Doug Kluth and a second by Joyce Baumert.
No Action(s) have been added to this Agenda Item.
6. Discussion Items
Agenda Item Type:  Procedural Item
Rationale: 

 

6.1. Budget Committee Report
Speaker(s):  Budget Commiittee Chair
Agenda Item Type:  Action Item
Rationale: 

Chairman Fusco will give an update on the progress of the Budget Committee from the August 15, 2016 Budget Committee Meeting.



Discussion:  Chairman Fusco gave an overview of Budget Committee discussions to date. The Budget Committee will meet again on September 19, 2016 at 4:30pm.
6.2. ALICAP Premium Update
Speaker(s):  Larianne Polk or Designee
Agenda Item Type:  Information Item
Rationale:  The ALICAP premium billing for 2016-2017 has been received.  This insurance program is a part of our membership with NASB.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
6.3. Administrator's Report
Speaker(s):  Larianne Polk
Agenda Item Type:  Information Item
Rationale: 

Facilities Update
ESUCC Update
Administrator's Goals - Attached for your review.

ESU 7 2016-2017 General Calendar - Attached for your reference.

Discussion:  Facilities: Administrator Polk gave a report on ceiling repair updates. Jacob Czarnick has completed his summer help position. He did a great job. ESU 7 would like to thank Jacob for his hard work. ESUCC: Administrator Polk gave an overview of the ESUCC Update Powerpoint. Goals: Administrator Polk gave an overview of her goals for the upcoming 16-17 school year. Conferences: All Board Members are invited to attend meetings and training opportunities at ESU 7. DL Consortium: Will be working with the schools to improve the impact of the Distance Learning Consortium. Administrator Polk provided sign ups for area and national conferences.
Attachments:
6.4. Adjournment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale: 
Discussion:  Meeting adjourned at 6:32pm.
<< Back to the Public Page for ESU 7