Public Meeting Agenda: September 19, 2016 at 5:30 PM - Regular Board of Directors Meeting

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September 19, 2016 at 5:30 PM - Regular Board of Directors Meeting Agenda

September 19, 2016 at 5:30 PM - Regular Board of Directors Meeting
1. Call the meeting to order
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale: 

 

LEADERSHIP  •  SERVICE  •  SUPPORT  -  ESU 7 Mission Statement


Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting.  Notice of this meeting was also given in advance to all members of the Board of Directors.  Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Directors were taken while the convened hearing was open to the attendance of the public.


1.1. Notification of Open Meetings Law
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale: 

This meeting has been preceded by advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the meeting room.

 

 

1.2. Roll Call
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion: 

Roll call was taken at 5:32pm.

Staff present: Larianne Polk, Administrator
Linda Shefcyk, Business Manager
Katy McNeil, Secretary to the Board of Directors
Marci Ostmeyer, Professional Development Director
Darus Mettler, Special Education Director

Dan Ellsworth, Network Operations Coordinator

1.3. Pledge of Allegiance
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  All members present participated in the Pledge of Allegiance.
2. Public Forum
Agenda Item Type:  Procedural Item
Rationale: 

2.1. Welcome Visitors
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  There were two visitors present.
2.2. Public Comment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale:  The Board has the discretion to limit the amount of time set aside for public participation. 


Citizens wishing to address the Board on a certain agenda item must notify the Educational Service Unit Administrator prior to the board meeting.  Citizens wishing to present petitions to the Board may do so at this time.  However, the Board will only receive the petitions and not act upon them or their contents.

Public Participation in Board Meetings Policy 1.02.02
Discussion:  No public comments provided.
3. Approval of Agenda
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

The sequence of agenda topics is subject to change at the discretion of the Board. 

Order of Business, Regular Meetings Policy 1.02.01

Recommendation: Discuss, consider and take any necessary action to approve agenda.

 

 

 

 

 

Recommended Motion(s):  Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Agenda as presented Passed with a motion by Jennifer Miller and a second by Joyce Baumert.
No Action(s) have been added to this Agenda Item.
4. Approval of Minutes
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve the minutes as presented.

 

 

 

 

Recommended Motion(s):  Minutes as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Minutes as presented Passed with a motion by Terry Fusco and a second by Jack Young.
No Action(s) have been added to this Agenda Item.
Attachments:
5. Action Items
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
5.1. Board Absences
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Staff Recommendation: Discuss, consider and take action to approve the Board absences. 

 

 




Recommended Motion(s):  Motion to approve absent Board directors Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve absent Board directors Passed with a motion by Wendy Rahtz and a second by Jennifer Miller.
No Action(s) have been added to this Agenda Item.
Discussion:  Wendy Rahtz was absent.
5.2. Treasurer's Report
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve Treasurer's Report as presented.

 

 

Recommended Motion(s):  Treasurer's Report as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Treasurer's Report as presented Passed with a motion by Dan Hoesly and a second by Terry Fusco.
No Action(s) have been added to this Agenda Item.
Attachments:
5.3. Adoption of 2016-2017 Budget
Speaker(s):  Larianne Polk and Budget Committee Chair
Agenda Item Type:  Action Item
Rationale:  Recommendation: Discuss, consider and take any action necessary to approve the 2016-2017 Budget as presented.
Recommended Motion(s):  2016-2017 Budget as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
2016-2017 Budget as presented Passed with a motion by Doug Kluth and a second by Wendy Rahtz.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5.4. Presentation of Bills
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

The summary of bills for the current month total:$887,252.15 - Bills #63921 through #64102

Inservice bills total: $ 897.40

SPED Arrears:None to Report

TECH Arrears: Central Comm. College $12.50, Clarkson $12.50, Humphrey $1,825.00, Howells-Dodge $87.50, Schuyler $1,116.25, Shelby-Rising City $912.50, St. John Lutheran $140

Recommendation: Discuss, consider and take all necessary action to approve bills as presented.

 

 

 

 
Recommended Motion(s):  Bills as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Bills as presented Passed with a motion by Doug Pauley and a second by Jack Young.
No Action(s) have been added to this Agenda Item.
Attachments:
5.5. Reading of Policy 2.04 Audit
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve Policy 2.04 Audit Policy as presented.

 

Recommended Motion(s):  Policy 2.04 Audit Policy as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Policy 2.04 Audit Policy as presented Passed with a motion by Jack Young and a second by Terry Fusco.
No Action(s) have been added to this Agenda Item.
Attachments:
5.6. Policy 2.06 System of Accounts
Speaker(s):  Larianne Polk or designee
Agenda Item Type:  Action Item
Rationale:  Recommendation: Discuss, consider and take any action necessary to approve Policy 2.06 System of Accounts as presented.
Recommended Motion(s):  Policy 2.06 System of Accounts as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Policy 2.06 System of Accounts as amended Passed with a motion by Wendy Rahtz and a second by Dan Hoesly.
No Action(s) have been added to this Agenda Item.
Attachments:
5.7. Technology Resignation
Speaker(s):  Larianne Polk or designee
Agenda Item Type:  Action Item
Rationale:  Reccomendation: Discuss, consider and take any action necessary to approve the resignation of Travis Kassing, Network and Computer Systems Specialist.
Recommended Motion(s):  Resignation of Travis Kassing, Network and Computer Systems Specialist, Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Resignation of Travis Kassing, Network and Computer Systems Specialist, Passed with a motion by Doug Pauley and a second by Jack Young.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5.8. Technology Contract
Speaker(s):  Dan Ellsworth or Designee
Agenda Item Type:  Action Item
Rationale: 

Cody Nelsen has been offered and accepted the Network & Computer Systems Specialist position at ESU 7.  Upon Board approval, Cody will start Friday, Sept. 30, 2016.  Cody has a Bachelors Degree in Telecommunications Management from University of Nebraska at Kearney and was valedictorian at Newman Grove High School.  His past work experience at HNcBNc and Educational Service Unit 10 make him a good fit to support our schools and a great addition to our technology services team.

Recommendation: Discuss, consider and take any necessary action to approve the contract of Cody Nelson, Network/Computer Systems Specialist.

Recommended Motion(s):  Contract of Cody Nelson, Network/Computer Systems Specialist Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Contract of Cody Nelson, Network/Computer Systems Specialist Passed with a motion by Doug Kluth and a second by Jack Young.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Data
6. Discussion Items
Agenda Item Type:  Procedural Item
Rationale: 

 

6.1. Budget Committee Report
Speaker(s):  Budget Commiittee Chair
Agenda Item Type:  Action Item
Rationale: 

The Budget Committee Chair will give a summary of Budget Committee Processes.

 

 



Discussion:  Chairman Fusco gave an overview of the Budget Committee processes from the past year. 
Goals:
  • Communication and Marketing
  • Data
6.2. Administrator's Report
Speaker(s):  Larianne Polk
Agenda Item Type:  Information Item
Rationale: 

Facilities Update
ESUCC Update: Attached for your review.
Administrator's Goals: Attached for your review.

Administrator's Quarterly Report: Attached for your review.

Upcoming Dates: NASB Area Membership Meeting, State Education Conference, AESA - Savannah

2017 Board Visits

Board Election candidates

Discussion: 

Facilities Update: The carpet project will begin between Thanksgiving and Christmas.

ESUCC Update: Administrator Polk provided an update from ESUCC.

Administrator Polk provided the Administrator Evaluation Tool to the Board per the evaluation timeline.

Board Visits - Will begin in February.

Administrator Polk gave an overview of the candidates for election.  Administrator Polk will provide the Board with applications in the October Board Meeting.

Attachments:
7. Adjournment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  6:23pm
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