Public Meeting Agenda: October 17, 2016 at 5:30 PM - Regular Board of Directors Meeting

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October 17, 2016 at 5:30 PM - Regular Board of Directors Meeting Agenda

October 17, 2016 at 5:30 PM - Regular Board of Directors Meeting
1. Call the meeting to order
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale: 

 

LEADERSHIP  •  SERVICE  •  SUPPORT  -  ESU 7 Mission Statement


Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting.  Notice of this meeting was also given in advance to all members of the Board of Directors.  Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Directors were taken while the convened hearing was open to the attendance of the public.


1.1. Notification of Open Meetings Law
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale: 

This meeting has been preceded by advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the meeting room.

 

 

1.2. Roll Call
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion: 

Roll call was taken at 5:30pm

Staff present: Larianne Polk, Administrator
Linda Shefcyk, Business Manager
Katy McNeil, Secretary to the Board of Directors
Marci Ostmeyer, Professional Development Director
Darus Mettler, Special Education Director

Brooke Koliha, Professional Development Coordinator

Dan Ellsworth, Network Operations Coordinator

1.3. Pledge of Allegiance
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  All members present participated in the Pledge of Allegiance.
2. Public Forum
Agenda Item Type:  Procedural Item
Rationale: 

2.1. Welcome Visitors
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  No visitors were present.
2.2. Public Comment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale:  The Board has the discretion to limit the amount of time set aside for public participation. 


Citizens wishing to address the Board on a certain agenda item must notify the Educational Service Unit Administrator prior to the board meeting.  Citizens wishing to present petitions to the Board may do so at this time.  However, the Board will only receive the petitions and not act upon them or their contents.

Public Participation in Board Meetings Policy 1.02.02
Discussion:  No public comments provided.
3. Approval of Agenda
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

The sequence of agenda topics is subject to change at the discretion of the Board. 

Order of Business, Regular Meetings Policy 1.02.01

Recommendation: Discuss, consider and take any necessary action to approve agenda.

 

 

 

 

 

Recommended Motion(s):  Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Agenda as presented Passed with a motion by Joyce Baumert and a second by Jack Young.
No Action(s) have been added to this Agenda Item.
4. Approval of Minutes
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve the minutes as presented.

 

 

 

 

Recommended Motion(s):  Minutes as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Minutes as presented Passed with a motion by Dan Hoesly and a second by Jennifer Miller.
No Action(s) have been added to this Agenda Item.
5. Action Items
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
5.1. Board Absences
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Terry Fusco will be absent due to family business.

Staff Recommendation: Discuss, consider and take action to approve the Board absences. 

 

 




Recommended Motion(s):  Motion to approve absent Board directors Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve absent Board directors Passed with a motion by Richard Stephens and a second by Joyce Baumert.
No Action(s) have been added to this Agenda Item.
Discussion: 

Terry Fusco was absent due to family business.

Bob Norvell was absent due to medical.

Wendy Rahtz was absent due to personal business.

5.2. Treasurer's Report
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve Treasurer's Report as presented.

 

 

Recommended Motion(s):  Treasurer's Report as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Treasurer's Report as presented Passed with a motion by Doug Pauley and a second by Jack Young.
No Action(s) have been added to this Agenda Item.
Attachments:
5.3. Presentation of Bills
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

The summary of bills for the current month total:$615,353.96 - Bills #64103 through #64258

Inservice bills total: $ 258

SPED Arrears:None to Report

TECH Arrears: Central Community College $12.50, Clarkson $87.50, Shelby/Rising City $912.50, St. John Lutheran $140.00, Howells/Dodge $337.50, Leigh $100, Nebraska Christian $100, Twin River $62.50   

Recommendation: Discuss, consider and take all necessary action to approve bills as presented.

 

 

 

 
Recommended Motion(s):  Bills as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Bills as presented Passed with a motion by Doug Kluth and a second by Jennifer Miller.
No Action(s) have been added to this Agenda Item.
Attachments:
5.4. Reading of Policy 2.01 Budget
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve Policy 2.01 Budget as presented.

 

Recommended Motion(s):  Policy 2.01 Budget as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Policy 2.01 Budget as presented Passed with a motion by Jack Young and a second by Doug Pauley.
No Action(s) have been added to this Agenda Item.
Attachments:
5.5. Bond Measure
Speaker(s):  Larianne Polk or designee
Agenda Item Type:  Action Item
Rationale: 

A RESOLUTION AUTHORIZING THE DISTRICT TO enter into AN interlocal cooperative WITH one or more Nebraska public school districts and/or educational service units; AUTHORIZING SUCH COOPERATIVE to issue bonds on behalf of the District in a principal amount not to exceed $100,000 to finance the cost of any public building or buildings and related improvements to real estate owned by the District, including parking facilities, any recreational facilities and related improvements to real estate, any flood control and storm water drainage, and any street and road construction and improvements and related fixtures operated by the District; DELEGATING THE AUTHORITY TO DETERMINE THE PRINCIPAL AMOUNTS, MATURITY DATES, INTEREST RATES, REDEMPTION PROVISIONS AND OTHER TERMS OF SUCH BONDS; IMPOSING A TAX TO PAY THE PRINCIPAL OF AND INTEREST ON SUCH BONDS; DESIGNATING THE BONDS AS QUALIFIED TAX-EXEMPT OBLIGATIONS; AUTHORIZING CERTAIN ACTIONS AND DOCUMENTS; PUBLISHING NOTICE OF INTENT TO ISSUE SUCH BONDs; AND PRESCRIBING OTHER MATTERS RELATING THERETO.

Recommendation: Discuss, consider and take any action necessary to approve the Bond Measure as presented.

Recommended Motion(s):  Bond Measure as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Bond Measure as presented Passed with a motion by Richard Stephens and a second by Doug Kluth.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5.6. Approving interlocal agreement membership
Speaker(s):  Larianne Polk or designee
Agenda Item Type:  Action Item
Rationale:  Recommendation: Discuss, consider and take all necessary action with regard to approving the participation of the undersigned Qualified Public Agency in the Nebraska Technology Financing Cooperative #6 under and pursuant to §§ 72-2301 to 72-2308 known as the Public Facilities Construction and Finance Act and the Nebraska Interlocal Cooperation Act, §13-801 et seq., as now existing or as hereinafter amended, and other laws, to provide services and support to all members of the Cooperative including but not limited to issuance of bonds, disbursement of bond proceeds to members, retention of bond paying agent, record keeping and other administrative services relating to the financing of information technology for members, and for other lawful purposes.  A draft of the motion to be considered is on file at the office of the Administrator.
Recommended Motion(s):  Motion to approve (a) the participation of the of the undersigned Qualified Public Agency in the Nebraska Technology Financing Cooperative #6 under and pursuant to Neb. Rev. Stat. §§ 72-2301 to 72-2308 known as the Public Facilities Construction and Finance Act (the “Act”) and the Nebraska Interlocal Cooperation Act, Neb. Rev. Stat. §13-801 et seq. as now existing or as hereinafter amended, and other laws, to provide services and support to all members of the Cooperative including but not limited to issuance of bonds, disbursement of bond proceeds to members, retention of bond paying agent, record keeping and other administrative services relating to the financing of information technology for members, and for other lawful purposes; (b) the interlocal agreement, becoming a member of, and being a party to the NEBRASKA TECHNOLOGY FINANCING COOPERATIVE INTERLOCAL COOPERATION ACT AGREEMENT #6 as though this educational service unit had been an original member and party, and as though this educational service unit had originally signed such Interlocal Cooperation Act Agreement, copies of which are on file with district records and are hereby incorporated herein by this reference, and being bound by all terms and conditions thereof, including those established by the governing body of such Interlocal Cooperation Act Agreement; (c) that the board by approving this agenda item is authorizing the Administrator or a designee to proceed in accordance therewith according to the terms and conditions as presented or such other or additional terms and provisions as negotiated and approved by the Administrator or a designee; and (d) is authorizing and directing the Administrator or a designee to sign, execute, and deliver such documents, to act as a member on the Cooperative Governing Board and as this Qualified Public Agency’s representative on all matters related all of such documents, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to implement and administer the same through the course of the interlocal agreement and the life of the Cooperative as contemplated thereby, for and on behalf of this educational service unit, unless or until this action is changed or modified by the district board. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve (a) the participation of the of the undersigned Qualified Public Agency in the Nebraska Technology Financing Cooperative #6 under and pursuant to Neb. Rev. Stat. §§ 72-2301 to 72-2308 known as the Public Facilities Construction and Finance Act (the “Act”) and the Nebraska Interlocal Cooperation Act, Neb. Rev. Stat. §13-801 et seq. as now existing or as hereinafter amended, and other laws, to provide services and support to all members of the Cooperative including but not limited to issuance of bonds, disbursement of bond proceeds to members, retention of bond paying agent, record keeping and other administrative services relating to the financing of information technology for members, and for other lawful purposes; (b) the interlocal agreement, becoming a member of, and being a party to the NEBRASKA TECHNOLOGY FINANCING COOPERATIVE INTERLOCAL COOPERATION ACT AGREEMENT #6 as though this educational service unit had been an original member and party, and as though this educational service unit had originally signed such Interlocal Cooperation Act Agreement, copies of which are on file with district records and are hereby incorporated herein by this reference, and being bound by all terms and conditions thereof, including those established by the governing body of such Interlocal Cooperation Act Agreement; (c) that the board by approving this agenda item is authorizing the Administrator or a designee to proceed in accordance therewith according to the terms and conditions as presented or such other or additional terms and provisions as negotiated and approved by the Administrator or a designee; and (d) is authorizing and directing the Administrator or a designee to sign, execute, and deliver such documents, to act as a member on the Cooperative Governing Board and as this Qualified Public Agency’s representative on all matters related all of such documents, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to implement and administer the same through the course of the interlocal agreement and the life of the Cooperative as contemplated thereby, for and on behalf of this educational service unit, unless or until this action is changed or modified by the district board. Passed with a motion by Richard Stephens and a second by Doug Kluth.
No Action(s) have been added to this Agenda Item.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5.7. ESU 7 Unit Calendar Revisions
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Rationale:  Recommendation: Discuss, consider and take any action necessary to approve revision of the 2016-2017 and 2017-2018 Unit Calendars.
Recommended Motion(s):  Revision of the 2016-2017 and 2017-2018 Unit Calendars Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Revision of the 2016-2017 and 2017-2018 Unit Calendars Passed with a motion by Jennifer Miller and a second by Dan Hoesly.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5.8. Delegate Assembly/State Education Conference
Agenda Item Type:  Action Item
Rationale:  Recommendation: Discuss, consider and take any action necessary to approve one Board Member to represent ESU 7 at the Delegate Assembly Friday, November 18, 2016.
Recommended Motion(s):  Selection of voting member/delegate Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Selection of voting member/delegate, Richard Stephens, Passed with a motion by Doug Kluth and a second by Jack Young.
No Action(s) have been added to this Agenda Item.
Discussion:  Vice President, Richard Stephens was selected as voting delegate for State Education Conference.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5.9. NESUBA Representation
Speaker(s):  Don Ellison or designee
Agenda Item Type:  Action Item
Rationale:  Recommendation: Discuss, consider and take any action necessary to approve the voting members as ESU 7 representation in NESUBA.
Recommended Motion(s):  ESU 7 Representation in NESUBA Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
ESU 7 Representation in NESUBA, Don Ellison and Joyce Baumert Passed with a motion by Jennifer Miller and a second by Richard Stephens.
No Action(s) have been added to this Agenda Item.
Discussion:  President, Don Ellison and Board Member Joyce Baumert were to represent ESU 7 as voting members of NESUBA for 2016-2017.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
6. Discussion Items
Agenda Item Type:  Procedural Item
Rationale: 

 

6.1. NASB Regional Meeting Update
Speaker(s):  Don Ellison or designee
Agenda Item Type:  Action Item
Rationale:  Attendees of the Regional Membership Meetings for NASB will report on the meeting.
Discussion:  President Ellison and Board Members Joyce Baumert and Doug Pauley, gave an overview of their learning after attending NASB Area Membership Meetings and shared their opinions of the conference. 
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
6.2. Negotiations Committee Update
Speaker(s):  Larianne Polk or designee
Agenda Item Type:  Information Item
Rationale: 

Confirmation of Board Members on the Negotiations Committee for 2017-2018.

Preview of Negotiations Work for 2017-2018

Discussion:  Negotiation Committee Members for 2017-2018 Negotiating Team are: Doug Kluth, Richard Stephens, Jennifer Miller and Richard Luebbe.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
6.3. Evaluation Committee Update
Speaker(s):  Doug Pauley
Agenda Item Type:  Information Item
Rationale:  The Evaluation Committee will provide an update.
Discussion:  Evaluation Committee Chairman Doug Pauley gave an overview of the evaluation committee's discussions.
Goals:
  • Communication and Marketing
  • Partnerships
6.4. Administrator's Report
Speaker(s):  Larianne Polk
Agenda Item Type:  Information Item
Rationale: 

Facilities Update
ESUCC Update - Attached for your Review
Administrator's Goals - Attached for your Review

SIMPL Update

AESA Student Loan Forgiveness Update - Attached for your Review

NPERS Report - Attached for your Review

Board Vacancy Update

  • Marni Danhauer - District 10
  • Gary Wieseler - District 2

Annual Report Update

Upcoming Conferences Update

  • State Education Conference
  • AESA

 

Discussion:  Facilities Update - Work on replacing the carpet will begin in December.
SIMPL Update - Administrator Polk gave an overview of her work with SIMPL (Service Implementation Matrix Process Log) and collaboration with the Wyoming Department of Education.
AESA Student Loan Forgiveness Update -Administrator Polk gave a brief summary of the forgiveness program to date.
Board Vacancy Update

    Marni Danhauer - District 10
    Gary Wieseler - District 2

Annual Report Update - The 2015-2016 Annual Report will be completed for revisions on Tuesday, October 18, 2016 and will be submitted on November 1.
On October 25th there will be a Vex Robotics Scrimmage at Lakeview beginning at 6pm.  Members of the Board are encouraged to attend.
Tax Symposium in York with Open Sky Policy Institute is on November 6, 2016 in York.  Administrator Polk will be in attendance.  Members of the Board are invited to attend.
Attachments:
7. Adjournment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  Meeting Adjourned at 6:42pm
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