Public Meeting Agenda: November 21, 2016 at 5:30 PM - Regular Board of Directors Meeting

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November 21, 2016 at 5:30 PM - Regular Board of Directors Meeting Agenda

November 21, 2016 at 5:30 PM - Regular Board of Directors Meeting
1. Call the meeting to order
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale: 

 

LEADERSHIP  •  SERVICE  •  SUPPORT  -  ESU 7 Mission Statement


Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting.  Notice of this meeting was also given in advance to all members of the Board of Directors.  Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Directors were taken while the convened hearing was open to the attendance of the public.


Discussion:  President Don Ellison conducted the meeting.
1.1. Notification of Open Meetings Law
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale: 

This meeting has been preceded by advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the meeting room.

 

 

1.2. Roll Call
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion: 

Roll call was taken at 5:30pm.

Staff present: Larianne Polk, Administrator
Linda Shefcyk, Business Manager
Katy McNeil, Secretary to the Board of Directors
Marci Ostmeyer, Professional Development Director
Darus Mettler, Special Education Director

Brooke Kavan, Professional Development Coordinator

Mark Brady, Professional Development Coordinator

Laura Plas, Professional Development Coordinator

Otis Pierce, Professional Development Coordinator

1.3. Pledge of Allegiance
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  All members present participated in the Pledge of Allegiance.
2. Public Forum
Agenda Item Type:  Procedural Item
Rationale: 

2.1. Welcome Visitors
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  No visitors were present.
2.2. Public Comment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale:  The Board has the discretion to limit the amount of time set aside for public participation. 


Citizens wishing to address the Board on a certain agenda item must notify the Educational Service Unit Administrator prior to the board meeting.  Citizens wishing to present petitions to the Board may do so at this time.  However, the Board will only receive the petitions and not act upon them or their contents.

Public Participation in Board Meetings Policy 1.02.02
Discussion:  No public comments provided.
3. Approval of Agenda
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

The sequence of agenda topics is subject to change at the discretion of the Board. 

Order of Business, Regular Meetings Policy 1.02.01

Recommendation: Discuss, consider and take any necessary action to approve agenda.

 

 

 

 

 

Recommended Motion(s):  Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Agenda as presented Passed with a motion by Jennifer Miller and a second by Terry Fusco.
No Action(s) have been added to this Agenda Item.
4. Approval of Minutes
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve the minutes as presented.

 

 

 

 

Recommended Motion(s):  Minutes as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Minutes as presented Passed with a motion by Doug Pauley and a second by Dan Hoesly.
No Action(s) have been added to this Agenda Item.
Attachments:
5. Action Items
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
5.1. Board Absences
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Staff Recommendation: Discuss, consider and take action to approve the Board absences. 

 

 




Recommended Motion(s):  Motion to approve absent Board directors Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve absent Board directors Passed with a motion by Joyce Baumert and a second by Jennifer Miller.
No Action(s) have been added to this Agenda Item.
Discussion: 

Wendy Rahtz was absent due to work commitments.

Jack Young was absent due to a family emergency.

5.2. Treasurer's Report
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve Treasurer's Report as presented.

 

 

Recommended Motion(s):  Treasurer's Report as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Treasurer's Report as presented Passed with a motion by Richard Stephens and a second by Terry Fusco.
No Action(s) have been added to this Agenda Item.
Attachments:
5.3. Presentation of Bills
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

The summary of bills for the current month total:$693,180.98 - Bills #64260 through #64415

Inservice bills total: $ 0

SPED Arrears:Boone 10235.78, CPS 8272.20, Elk Horn Valley 227.78, High Plains 466.10, Osceola 8423.43

TECH Arrears: Central Community College $12.50, Clarkson $87.50, Shelby/Rising City $912.50, St. John Lutheran $140.00, Howells/Dodge $337.50, Leigh $100, Twin River $62.50

Recommendation: Discuss, consider and take all necessary action to approve bills as presented.

 

 

 

 
Recommended Motion(s):  Bills as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Bills as presented Passed with a motion by Joyce Baumert and a second by Dan Hoesly.
No Action(s) have been added to this Agenda Item.
Attachments:
5.4. Disposition of Inventory
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

AT4ALL Items to take off Inventory:
Leap Pad:  Website ID: 49827 - outdated
RC Color Bug #143259- broken
Toy - R/C Ferrari - Adapted #110888 - broken
CanoScan Lide 60 1 - 12749 - outdated
Coin-u-lator - 48357  - Outdated
Coin-u-lator - 48564 - outdated
Flexible Keyboard - Yellow - 63663  - Broken
Vantage - 50638  - Outdated
SpringBoard - 50637 - Outdated
ImainGo 2 iPod Touch Case - 72540 - broken
iPad Wireless 2 Switch - 126579 - broken
Bluetooth Silicone Keyboard - 80590 - broken
Zoom View Magnifier - 60983 - broken

Production: GBC U65-1 25” Laminator - ZA00330G - broken

Misc. No longer Used:

3 File Cabinets

4 shelving Units

1 computer

2 Game Consoles

Board must approve disposal of inventory per Policy 2.14 Disposition of Materials and Equipment (attached).

Recommendation: Discuss, consider and take action to remove items from inventory as presented.

Recommended Motion(s):  Removal of items presented from inventory Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Removal of items presented from inventory Passed with a motion by Terry Fusco and a second by Joyce Baumert.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
6. Discussion Items
Agenda Item Type:  Procedural Item
Rationale: 

 

6.1. Negotiations Committee Report
Speaker(s):  Negotiations Commiittee
Agenda Item Type:  Information Item
Rationale: 

The Board Negotiations Committee met on November 21, 2016.  Chariman Kluth will provide a summary of Negotiation Committee Discussions to date.  The next meeting will be scheduled in December prior to the December 19 Board Meeting.



6.1.1. Recommendation for Policies 3.04 Sick Leave, 3.05 Personal Leave and 3.27 Bereavement Leave
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve recommendations for policies 3.04 Sick Leave, 3.05 Personal Leave and 3.27 Bereavement Leave as presented.

 

Recommended Motion(s):  Recommendations for policies 3.04 Sick Leave, 3.05 Personal Leave and 3.27 Bereavement Leave as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
The recommendation for policies 3.04 Sick Leave, 3.05 Personal Leave and 3.27 Bereavement Leave is to reflect the days granted to qualifying employees as days and the equivalent hours, as well as all leave prorated by FTE as presented Passed with a motion by Doug Kluth and a second by Wendy Rahtz.
No Action(s) have been added to this Agenda Item.
Attachments:
6.2. Production Utilization Report
Speaker(s):  Otis Pierce
Agenda Item Type:  Information Item
Rationale:  An update on the Production Department utilization will be given.
Discussion:  Otis gave an overview of the Production use by district while also discussing copyright challenges over the past year.

Attachments:
Goals:
  • Communication and Marketing
  • Data
6.3. Administrator's Report
Speaker(s):  Larianne Polk
Agenda Item Type:  Information Item
Rationale: 

Facilities Update
ESUCC Update
Administrator's Goals - Attached for your review

Administrator Leave Report - Attached for your review

ESU 7 Annual Report

Tax Symposium Report

AESA Update and Packets

 

Discussion: 

Facilities Update - ESU 7 will be closed at 2:30pm on November 23.  The carpet project has been delayed until January.

ESUCC Update - Administrator Polk gave an overview of ESUCC statewide projects.  ESUCC applied for an Innovation Grant and was selected to move on to the next step.  This grant would help to fund the SIMPL (Service Implementation Matrix Process and Log).  Administrator Polk has been in contact with a variety of external funding possibilities. 

Administrator Leave Report - Administrator Polk provided her leave report to date to the Board.

ESU 7 Annual Report - Administrator Polk provided each member of the Board with the 15-16 Annual Report and answered questions regarding the document.

Tax Symposium Report - Administrator Polk gave an overview of the Presentation provided by Open Sky Policy Institute.  These discussions have been happening throughout the state and are highlighting the budget deficits facing our state.  She discussed the need for communicating with the new Senators to explain the needs in schools and make sure they understand the impact of funding.


Attachments:
7. Adjournment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  Meeting Adjourned at 6:43pm
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