Public Meeting Agenda: December 19, 2016 at 5:30 PM - Regular Board of Directors Meeting

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December 19, 2016 at 5:30 PM - Regular Board of Directors Meeting Agenda

December 19, 2016 at 5:30 PM - Regular Board of Directors Meeting
1. Call the meeting to order
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale: 

 

LEADERSHIP  •  SERVICE  •  SUPPORT  -  ESU 7 Mission Statement


Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting.  Notice of this meeting was also given in advance to all members of the Board of Directors.  Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Directors were taken while the convened hearing was open to the attendance of the public.


Discussion:  President Don Ellison conducted the meeting.

1.1. Notification of Open Meetings Law
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale: 

This meeting has been preceded by advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the meeting room.

 

 

1.2. Roll Call
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion: 

Roll call was taken at 5:30pm

Staff present: Larianne Polk, Administrator
Linda Shefcyk, Business Manager
Katy McNeil, Secretary to the Board of Directors
Darus Mettler, Special Education Director

Dan Ellsworth, Network Operations Coordinator

1.3. Pledge of Allegiance
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  All members present participated in the Pledge of Allegiance.
2. Public Forum
Agenda Item Type:  Procedural Item
Rationale: 

2.1. Welcome Visitors
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  There were three visitors present.
2.2. Public Comment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale:  The Board has the discretion to limit the amount of time set aside for public participation. 


Citizens wishing to address the Board on a certain agenda item must notify the Educational Service Unit Administrator prior to the board meeting.  Citizens wishing to present petitions to the Board may do so at this time.  However, the Board will only receive the petitions and not act upon them or their contents.

Public Participation in Board Meetings Policy 1.02.02
Discussion:  Public Comment was given by Mary Bohning regarding a partnership with CESA-10 in Wisconsin.

3. Approval of Agenda
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

The sequence of agenda topics is subject to change at the discretion of the Board. 

Order of Business, Regular Meetings Policy 1.02.01

Recommendation: Discuss, consider and take any necessary action to approve agenda.

 

 

 

 

 

Recommended Motion(s):  Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Agenda as presented Passed with a motion by Joyce Baumert and a second by Dan Hoesly.
No Action(s) have been added to this Agenda Item.
4. Approval of Minutes
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve the minutes as presented.

 

 

 

 

Recommended Motion(s):  Minutes as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Minutes as presented Passed with a motion by Wendy Rahtz and a second by Joyce Baumert.
No Action(s) have been added to this Agenda Item.
Attachments:
5. Action Items
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
5.1. Board Absences
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Doug Kluth will be absent due to family travel.

Staff Recommendation: Discuss, consider and take action to approve the Board absences. 

 

 




Recommended Motion(s):  Motion to approve absent Board directors Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve absent Board directors Passed with a motion by Dan Hoesly and a second by Jack Young.
No Action(s) have been added to this Agenda Item.
5.2. Treasurer's Report
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve Treasurer's Report as presented.

 

 

Recommended Motion(s):  Treasurer's Report as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Treasurer's Report as presented Passed with a motion by Terry Fusco and a second by Doug Pauley.
No Action(s) have been added to this Agenda Item.
Attachments:
5.3. Presentation of Bills
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

The summary of bills for the current month total:$600,176.30 - Bills # 64416 through #64564

Inservice bills total: $ 0

SPED Arrears:Elk Horn $227.78 and $408.79

TECH Arrears: Clarkson $1,062.00, Lakeview $1,531.64, High Plains $3,221.25, Lakeview $256.25
Leigh $8.75, St. Edward $1,368.75

Below is a list of checks you may have questions about:

Check # Amount Vendor Description
64435 $16,898.13 Boone Central Title I Reimbursement/ILCD Workshop
64443 $7,693.83 Capital One AESA trip
64448 $7,977.05 CDW-G Rack/Tower (Tech bond)
64457 $8,928.46 Cross Co. Title I Reimbursement/ILCD Workshop
64465 $7,285.85 Eakes Copier Maintenance
64471 $9,793.48 ESU 6 AV Repair Agreement
64480 $9,878.17 High Plains Comm. School Title I Reimbursement/ILCD Workshop
64489 $7,490.34 Jan Curry SPED contracted pay
64537 $7,325.45 Prime Communications, INC. Racks for server room (Tech bond)
64552 $4,779.20 Das State Accounting Network service charges
64553 $4,212.32 Streakwave Wireless Edgerouter and Tech bond improvements


Recommendation: Discuss, consider and take all necessary action to approve bills as presented.

 

 

 

 
Recommended Motion(s):  Bills as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Bills as presented Passed with a motion by Bob Norvell and a second by Jack Young.
No Action(s) have been added to this Agenda Item.
Attachments:
5.4. Negotiations
Speaker(s):  Negotiations Commiittee
Agenda Item Type:  Action Item
Rationale: 

The Board Negotiations Committee has reached an agreement with the Educational Service Unit Education Association (ESUEA) related to the Master Agreement language and compensation.  

Recommendation:  Discuss, consider and take any necessary action to approve the attached salary schedule for 2017-2018 Master Agreement.

 

 



Recommended Motion(s):  The attached salary schedule for 2017-2018 Master Agreement Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
The attached salary schedule for 2017-2018 Master Agreement Passed with a motion by Richard Stephens and a second by Doug Pauley.
No Action(s) have been added to this Agenda Item.
Discussion:  The Board discussed the Negotiations work with ESUEA and presented the proposed salary schedule.  The Board thanked the Negotiations Committee for their work on this process.
Attachments:
5.5. 2017-2018 Mileage Allowance
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Rationale: 

As per Policy 3.14 Mileage Allowance, the Board shall approve the mileage rate in the August meeting.

The ESU Master Negotiated Agreement stipulates all employees covered by the agreement shall receive mileage compensation at the IRS approved reimbursable rate.  Currently, all of our employees are compensated at the same rate, $.535.

Recommendation: Discuss, consider, and take any action necessary to approve mileage rate per Policy 3.14.

Recommended Motion(s):  Mileage rate per Policy 3.14 Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Mileage rate per Policy 3.14 Passed with a motion by Doug Pauley and a second by Bob Norvell.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Communication and Marketing
  • Data
5.6. Database Administrator Contract
Speaker(s):  Larianne Polk or designee
Agenda Item Type:  Action Item
Rationale:  Recommendation: Discuss, consider and take any action necessary to approve the contract for Kerri Jo Krivohlavek, Database Administrator.
Recommended Motion(s):  Contract for Kerri Jo Krivohlavek, Database Administrator Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Contract for Kerri Jo Krivohlavek, Database Administrator Passed with a motion by Dan Hoesly and a second by Joyce Baumert.
No Action(s) have been added to this Agenda Item.
Attachments:
5.7. Administrator Evaluation
Speaker(s):  Don Ellison
Agenda Item Type:  Action Item
Rationale: 

The annual Administrator evaluation will be summarized by Don Ellison.

Recommendation: Discuss, consider and take any necessary action to approve the ESU 7 Administrator evaluation.

Recommended Motion(s):  ESU 7 Administrator evaluation Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
ESU 7 Administrator evaluation Passed with a motion by Doug Pauley and a second by Dan Hoesly.
No Action(s) have been added to this Agenda Item.
Discussion:  Evaluation Committee Chair Pauley presented information on the evaluation process and thanked the Board for their input into Administrator Polk's evaluation.
5.8. Board Member Resignation
Speaker(s):  Don Ellison or designee
Agenda Item Type:  Action Item
Rationale: 

Board Member, Bob Norvell, has submitted his letter of Resignation for the ESU 7 Board of Directors effective December 31, 2016.

Recommendation: Discuss, consider and take any action necessary to approve Resignation of Bob Norvell, ESU 7 Board Member as presented.

Recommended Motion(s):  Resignation of Bob Norvell, ESU 7 Board Member as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Resignation of Bob Norvell, ESU 7 Board Member as presented Passed with a motion by Donald Ellison and a second by Jack Young.
No Action(s) have been added to this Agenda Item.
Discussion:  The Board thanked Bob for his many years of service and support to ESU 7.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
5.9. Board Member Nomination to Appoint
Speaker(s):  Don Ellison or designee
Agenda Item Type:  Action Item
Rationale: 

There are two applications for the vacancy of District 10 for the ESU 7 Board of Directors.  The Board will discuss the applications of Marni Danhauer and Ray Huggett for appointment to the Board.

Recommendation: Discuss, consider and take any action necessary to approve _____________ as nominee for appointment to the ESU 7 Board of Directors for the term beginning in January 2017.

Recommended Motion(s):  _____________ as nominee for appointment to the ESU 7 Board of Directors for the term beginning in January 2017 Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to enter into Executive Session to discuss Board Candidate Applications for District 10 to protect the public interest at 6:12pm Passed with a motion by Richard Stephens and a second by Doug Pauley.
Motion to select Marni Danhauer as nominee for appointment to the ESU 7 Board of Directors for the term beginning in January 2017 Passed with a motion by Doug Pauley and a second by Dan Hoesly.
No Action(s) have been added to this Agenda Item.
Discussion:  Executive Session concluded at 6:26pm.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5.10. Migrant Education Contract
Speaker(s):  Larianne Polk or designee
Agenda Item Type:  Action Item
Rationale: 

Maria Ortiz was offered the position of Migrant Education Service Provider, pending background check.  She will be providing supplemental instructional and support services to migrant students throughout the following counties: Antelope, Boyd, Brown, Holt, Madison, Pierce, Rock.   Maria has prior work experience working with children at a daycare.  Maria, a former migrant student, is now enrolled at Metropolitan Community College and completing an online program.

Recommendation: Discuss, consider and take any action necessary to approve the contract for Maria Ortiz, Migrant Education Service Provider.

Recommended Motion(s):  Contract for Maria Ortiz, Migrant Education Service Provider, Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Contract for Maria Ortiz, Migrant Education Service Provider, Passed with a motion by Doug Pauley and a second by Bob Norvell.
No Action(s) have been added to this Agenda Item.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5.11. Reading of Policy 1.02.02 Public Participation in Board Meetings
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve Policy 1.02.02 Public Participation in Board Meetings as presented.

 

Recommended Motion(s):  Policy 1.02.02 Public Participation in Board Meetings as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Policy 1.02.02 Public Participation in Board Meetings as presented Passed with a motion by Jack Young and a second by Terry Fusco.
No Action(s) have been added to this Agenda Item.
Attachments:
6. Discussion Items
Agenda Item Type:  Procedural Item
Rationale: 

 

6.1. State Education Conference Report
Speaker(s):  Larianne Polk or designee
Agenda Item Type:  Information Item
Rationale:  Attendees will give an overview of their participation in and attendance at State Education Conference.
Discussion: 

Board Member Stephens provided comments on his experience at State Education Conference.  He shared a recap of the keynote speaker at the conference. 

Board Member Baumert discussed her experiences with regard to ESUs and NASB working together because "one cannot be without the other."

President Ellison shared his interest in his attendance at a session regarding property tax differences over time.

6.2. AESA Conference Report
Agenda Item Type:  Information Item
Rationale:  Attendees will give an overview of their participation in and attendance at AESA in Savannah, GA.
Discussion: 

Board Member Fusco discussed his experiences and zeal for what ESU 7 staff presented at AESA.  He shared information about a session supported by John Hattie's research. 

Other Attendees gave an overview about their experiences and excitement from their attendance at the AESA conference in Savannah.

Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
6.3. NESUBA Update
Speaker(s):  Larianne Polk or designee
Agenda Item Type:  Information Item
Rationale:  Attendees will give an overview of the NESUBA Meeting at State Education Conference.
Discussion: 

Attendees from the NASB NESUBA meeting gave an update.  The NESUBA membership voted to hold one annual meeting in Omaha in November.

NESUBA member Glen Larson from ESU 9 is the new Secretary/Treasurer.
Attachments:
6.4. Administrator's Report
Speaker(s):  Larianne Polk
Agenda Item Type:  Information Item
Rationale: 

Facilities Update

Administrator's Goals - Attached for your Review

General Election Results - Attached for your Review

Scorecard

School Messenger App and How to Use it

SIMPL Overview

Upcoming Events

Quarterly Update

Intent

 

Discussion: 

Facilities Update:

  • Administrator Polk gave an overview of the potential programming necessary for additional support to the schools requiring facilities space.  She will continue to keep the Board updated on the process.
  • Carpeting will continue in January 2017Tiling in the entryways will be included in the 2017-2018 Budget

Administrator's Goals 

  • Attached for your Review

General Election Results 

  • Attached for your Review

Scorecard

  • Administrator Polk briefly gave an overview of the 16-17 Scorecard and the data being collected to date.

SIMPL Overview

  • Administrator Polk gave an overview of the SIMPL Process and answered the questions from the Board.

Upcoming Events

  • President's Retreat in March
  • Budget and Finance Workshop is in January

Quarterly Update

  • Attached for your Review

School Messenger App and How to Use it

Intent

  • Attached for your Review

Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
7. Adjournment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  Meeting adjourned at 7:40pm
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