Public Meeting Agenda: February 20, 2017 at 5:30 PM - Regular Board of Directors Meeting

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February 20, 2017 at 5:30 PM - Regular Board of Directors Meeting Agenda

February 20, 2017 at 5:30 PM - Regular Board of Directors Meeting
1. Call the meeting to order
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale: 

 

LEADERSHIP  •  SERVICE  •  SUPPORT  -  ESU 7 Mission Statement


Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting.  Notice of this meeting was also given in advance to all members of the Board of Directors.  Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Directors were taken while the convened hearing was open to the attendance of the public.


Discussion:  President Don Ellison conducted the meeting.


1.1. Notification of Open Meetings Law
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale: 

This meeting has been preceded by advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the meeting room.

 

 

1.2. Roll Call
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion: 

Roll call was taken at 5:33pm.

Staff present: Larianne Polk, Administrator
Linda Shefcyk, Business Manager
Katy McNeil, Secretary to the Board of Directors
Marci Ostmeyer, Professional Development Director
Darus Mettler, Special Education Director

Cynthia Alarcon, Migrant Education Coordinator

Melinda Velecela, Migrant Education Liaison

1.3. Pledge of Allegiance
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  All members present participated in the Pledge of Allegiance.
2. Public Forum
Agenda Item Type:  Procedural Item
Rationale: 

2.1. Welcome Visitors
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
2.2. Public Comment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale:  The Board has the discretion to limit the amount of time set aside for public participation. 


Citizens wishing to address the Board on a certain agenda item must notify the Educational Service Unit Administrator prior to the board meeting.  Citizens wishing to present petitions to the Board may do so at this time.  However, the Board will only receive the petitions and not act upon them or their contents.

Public Participation in Board Meetings Policy 1.02.02
Discussion:  No public comments provided.
3. Approval of Agenda
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

The sequence of agenda topics is subject to change at the discretion of the Board. 

Order of Business, Regular Meetings Policy 1.02.01

Recommendation: Discuss, consider and take any necessary action to approve agenda with the amendment of items III.A and III.B following the approval of the agenda.

 

 

 

 

 

Recommended Motion(s):  Agenda as presented with amendments Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Agenda as presented with amendments Passed with a motion by Terry Fusco and a second by Doug Pauley.
No Action(s) have been added to this Agenda Item.
3.1. 2017-2018 Services Plan
Speaker(s):  Larianne Polk or Advisory Committee Representatives
Agenda Item Type:  Action Item
Rationale: 

The ESU 7 Advisory Committee members attending will make a summary report to the Board on the plan for the Levy and Core Services for 2017-2018.  After the Board approval, the 2017-2018 Services Plan Document will be forwarded to member schools for their final approval.

Recommendation: Discuss, consider and take any necessary action to approve the plan for Levy and Core Services for 2017 - 2018 as presented.

Recommended Motion(s):  Levy Core Services Plan for 2017-2018 as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Levy Core Services Plan for 2017-2018 as presented Passed with a motion by Dan Hoesly and a second by Terry Fusco.
No Action(s) have been added to this Agenda Item.
Discussion:  Steve Rinehart from Osceola Public Schools represented the Superintendent Advisory in presenting the 2017-2018 Services Plan.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
3.2. Migrant Education Robotics Program
Speaker(s):  Larianne Polk or designee
Agenda Item Type:  Information Item
Rationale:  Here is some info. about the robotics program:

The Migrant Education Program piloted a new robotics program with middle school students in Schuyler. FIRST LEGO League teams research a real-world problem such as food safety, recycling, energy, etc., and are challenged to develop a solution. They also must design, build, program a robot using LEGO MINDSTORMS®, then compete on a table-top playing field. Students learn to apply science, technology, engineering, and math concepts (STEM). They develop critical thinking and team-building skills, basic STEM applications, and even presentation skills, as they must present their solutions to judges. They also practice the Program’s Core Values, which emphasize discovery, teamwork and good sportsmanship.

The Migrant Education Program's First Lego League consisted of 5 students in grades 6 and 8.
They met 2-3 times per week from August until the end of January.

On January 28th, the team competed against 26 other teams from across Nebraska at the regional qualifier competition at Lakeview High School in Columbus. At this competition, the team was awarded the Judges' Award. This special recognition allows judges to recognize remarkable teams who, in the course of competition, demonstrate unique efforts, performance or dynamics that merit recognition.

We are so proud of the students and their hard work, and we are anxious to expand this robotics program in the future!
Discussion:  Melinda Velecela and students from the Migrant Education Program gave a presentation on their involvement in the new robotics program.  They introduced themselves and told us about their projects and how they trained and worked in cooperation and the roles they played in creating their projects.  They earned the judges choice award at a recent competition.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
4. Approval of Minutes
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve the minutes as presented.

 

 

 

 

Recommended Motion(s):  Minutes as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Minutes as presented Passed with a motion by Terry Fusco and a second by Dan Hoesly.
No Action(s) have been added to this Agenda Item.
Attachments:
5. Action Items
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
5.1. Board Absences
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Jack Young will be absent due to personal travel.

Joyce Baumert will be absent due to family travel.

Staff Recommendation: Discuss, consider and take action to approve the Board absences. 

 

 




Recommended Motion(s):  Motion to approve absent Board directors Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve absent Board directors Passed with a motion by Richard Stephens and a second by Doug Kluth.
No Action(s) have been added to this Agenda Item.
Discussion: 

Jack Young was absent due to personal travel.

Joyce Baumert was absent due to family travel.

Jennifer Miller was absent due to work-related travel.

5.2. Treasurer's Report
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve Treasurer's Report as presented.

 

 

Recommended Motion(s):  Treasurer's Report as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Treasurer's Report as presented Passed with a motion by Doug Pauley and a second by Doug Kluth.
No Action(s) have been added to this Agenda Item.
Attachments:
5.3. Presentation of Bills
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

The summary of bills for the current month total:$748,561.54 - Bills #64719 through #64897

Inservice bills total: $ 0

SPED Arrears:0

TECH Arrears: Clarkson $653.04, Columbus Christian $249.89, East Butler $997.17, Immanuel Lutheran $48.73, St. Edward $836.69

Check # Amount Vendor Description
64753 $17,975.70 Columbus Carpet Labor and extra supplies
64770 $5,000.00 David City Public School Carl Perkins
64771 $13,100.00 Diamong Heating & Air Tech Bond Hardware
64773 $11,468.77 Eakes Office Solution Copier Maintenance
64776 $24,000.00 Elec. Engineering Tech Bond Generator
64782 $9,793.48 ESU 6 AV Repair
64785 $4,769.60 Fireguard Tech Bond clean agent fire
64796 $6,439.50 Howells-Dodge Title 1 Reimbursement
64806 $5,602.08 JH Electric Tech Bond Wiring
64808 $9,855.00 Kagan Professional Development Title IIA Coop Learning Day
64828 $45,615.00 Management Services for Education Data Migrant MIS2000 Licenses
64852 $5,904.66 Osceola Public School Title 1 Reimbursement
64854 $13,955.32 Palmer Public School Title 1 Reimbursement
64869 $7,630.00 Rosetta Stone LTD Title III Software Renewal Licenses
64876 $16,795.67 Shelby-Rising City Title 1 Reimbursement
64878 $9,582.92 St Edward Public School Title 1 Reimbursement
64881 $4,779.20 DAS State Accounting Central City DL connectivity and transport fee
64895 $9,395.79 Weidenhammer Alio accounting software annual support


Recommendation: Discuss, consider and take all necessary action to approve bills as presented.

 

 

 

 
Recommended Motion(s):  Bills as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Bills as presented Passed with a motion by Doug Kluth and a second by Dan Hoesly.
No Action(s) have been added to this Agenda Item.
Attachments:
5.4. Reading of Policy 1.03.01 Duties of Officers
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve Policy 1.03.01 Duties of Officers as presented.

 

Recommended Motion(s):  Policy 1.03.01 Duties of Officers as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Policy 1.03.01 Duties of Officers as presented Passed with a motion by Dan Hoesly and a second by Terry Fusco.
No Action(s) have been added to this Agenda Item.
Attachments:
5.5. NASB Membership Dues
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Rationale: 

Annual Membership Dues for NASB Fiscal Year 4/1/2017 to 3/31/2018 are $735.00 if paid by 4/1/17, otherwise they are $750.

Recommendation: Discuss, consider and take any action necessary to approve payment of annual NASB Membership Dues for 2017-2018.

Recommended Motion(s):  Payment of Annual NASB Membership Dues for 2017-2018 Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Payment of Annual NASB Membership Dues for 2017-2018 Passed with a motion by Doug Pauley and a second by Dan Hoesly.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5.6. Migrant Teacher Contract
Agenda Item Type:  Action Item
Rationale:  Recommendation: Discuss, consider and take any action necessary to accept the contract for Misty Liakos, Migrant Teacher for the Columbus Public School Spring Break Program.
Recommended Motion(s):  Contract for Misty Liakos, Migrant Teacher for the Columbus Public School Spring Break Program Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Contract for Misty Liakos, Migrant Teacher for the Columbus Public School Spring Break Program Passed with a motion by Doug Kluth and a second by Richard Stephens.
No Action(s) have been added to this Agenda Item.
5.7. SPED Resignations
Agenda Item Type:  Action Item
Rationale:  Recommendation: Discuss, consider and take any action necessary to accept the resignations of Sarah Taylor, Speech Language Pathologist and Patricia Sparling, Cen7ter Teacher as presented.
Recommended Motion(s):  Resignations of Sarah Taylor, Speech Language Pathologist and Patricia Sparling, Cen7ter Teacher as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Resignations of Sarah Taylor, Speech Language Pathologist and Patricia Sparling, Cen7ter Teacher as presented Passed with a motion by Terry Fusco and a second by Dan Hoesly.
No Action(s) have been added to this Agenda Item.
Attachments:
5.8. Audit Report
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Rationale: 

Romans, Wiemer & Associates, CPAs, completed an audit of ESU 7's fiscal year ending on August, 31, 2016 and submitted their findings to the State Auditor's Office and the Commissioner of Education.

Recommendation: Discuss, consider and take any necessary action to approve the 2015-2016 Audit as presented.

Recommended Motion(s):  2015-2016 Audit Report as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
2015-2016 Audit Report as presented Passed with a motion by Terry Fusco and a second by Doug Kluth.
No Action(s) have been added to this Agenda Item.
Discussion:  Administrator Polk gave a brief overview of the 2015-2016 Audit Report as presented.  There were no deficiencies or findings throughout this Audit.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5.9. Negotiations
Speaker(s):  Negotiations Commiittee
Agenda Item Type:  Action Item
Rationale: 

Chairman Kluth will give an overview of Negotiations Committee discussions thus far.

 

Recommendation: Discuss, consider and take any action necessary to approve the Leadership Team total compensation and Classified total compensation agreements as presented.

Recommended Motion(s):  Discuss, consider and take any action necessary to approve the Leadership Team total compensation and Classified total compensation agreements as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
The Leadership Team total compensation increase of 4% as presented Passed with a motion by Doug Kluth and a second by Dan Hoesly.
No Action(s) have been added to this Agenda Item.
6. Discussion Items
Agenda Item Type:  Procedural Item
Rationale: 

 

6.1. AdvancED Update
Speaker(s):  Larianne Polk
Agenda Item Type:  Information Item
Rationale:  Administrator Polk will discuss the upcoming ESU 7 AdvancED Visit.
Discussion:  Administrator Polk announced the dates for the 2018 AdvancED external visit of March 26-28, 2018 and preparations taking place leading up to this date.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
6.2. Education Forum Report
Speaker(s):  Larianne Polk and Richard Stephens
Agenda Item Type:  Action Item
Rationale:  Administrator Polk and Richard Stephens will give an overview of their attendance at the NASB Education Forum on February 8-9, 2017.
Discussion:  Administrator Polk and Board Member Stephens gave an overview of their experience at Education Forum. 
6.3. Board Visit Report
Speaker(s):  Don Ellison and Darus Mettler
Agenda Item Type:  Information Item
Rationale: 

Don Ellison and Darus Mettler will give an overview of their Board Visit to David City Public Schools.

Columbus Public Schools will host their visit on February 20, 2017.

Leigh Public Schools is scheduled to host their visit on March 14, 2017.

Discussion:  Special Education Director Mettler and Board President Ellison gave an overview of the visit to David City Public Schools.  They received positive feedback on the visit from the district.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
6.4. Administrator's Report
Speaker(s):  Larianne Polk
Agenda Item Type:  Information Item
Rationale: 

Facilities Update
ESUCC Update
Administrator's Goals - Attached for your Review

Scorecard

Perry Law Policy Updates

Migrant Vacancy Update

Upcoming Events

Legislative Updates

SIMPL/WDE Update

 

 

Discussion:  Facilities: Administrator Polk highlighted the completion of the carpeting project and there will be some needed repairs to the boilers.

ESUCC Update: Administrator Polk gave an overview of the update provided by ESUCC to date.

Business After Hours will be on February 27, 2017 from 5pm-6:30pm in the North Building.

Administrator Goals: Administrator Polk's goals are attached for your review.

Legislative Update: Administrator Polk will be attending a Legislative day on February 23, 2017 with Vice President Fusco and the ESUCC to promote awareness of ESU Services and Supports.  

Administrator Polk gave an overview of bills to keep an eye on within the state legislature.

Migrant Vacancy Update: Administrator Polk informed the Board of some upcoming hiring within the MEP Program.

SIMPL/WDE Update: Administrator Polk gave an overview of the SIMPL training collaboration with WDE. 
Attachments:
7. Adjournment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  Meeting adjourned at 7:03pm.
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