Public Meeting Agenda: May 15, 2017 at 5:30 PM - Regular Board of Directors Meeting

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May 15, 2017 at 5:30 PM - Regular Board of Directors Meeting Agenda

May 15, 2017 at 5:30 PM - Regular Board of Directors Meeting
1. Call the meeting to order
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale: 

 

LEADERSHIP  •  SERVICE  •  SUPPORT  -  ESU 7 Mission Statement


Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting.  Notice of this meeting was also given in advance to all members of the Board of Directors.  Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Directors were taken while the convened hearing was open to the attendance of the public.


Discussion:  President Don Ellison conducted the meeting.


1.1. Notification of Open Meetings Law
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale: 

This meeting has been preceded by advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the meeting room.

 

 

1.2. Roll Call
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion: 

Roll call was taken at 5:33pm.

Staff present: Larianne Polk, Administrator
Linda Shefcyk, Business Manager
Katy McNeil, Secretary to the Board of Directors
Marci Ostmeyer, Professional Development Director
Darus Mettler, Special Education Director

Cynthia Alarcon, Migrant Education Coordinator

Mary McHargue, School Psychologist

1.2.1. Board Absences
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Marni Danhauer will be absent to attend the Central City Board Meeting Visit.

Doug Kluth will be absent for personal reasons.

Staff Recommendation: Discuss, consider and take action to approve the Board member absences.

 

 




Recommended Motion(s):  Motion to approve absent Board members Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve absent Board members Passed with a motion by Dan Hoesly and a second by Doug Pauley.
No Action(s) have been added to this Agenda Item.
Discussion: 

Marni Danhauer was absent to attend the Central City Board Meeting Visit.

Doug Kluth was absent for personal reasons.

Joyce Baumert was absent due to family travel.
1.3. Pledge of Allegiance
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  All members present participated in the Pledge of Allegiance.
2. Public Forum
Agenda Item Type:  Procedural Item
Rationale: 

2.1. Welcome Visitors
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  Mary McHargue and Ramona Ellison were present for public forum.
2.2. Public Comment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale:  The Board has the discretion to limit the amount of time set aside for public participation. 


Citizens wishing to address the Board on a certain agenda item must notify the Educational Service Unit Administrator prior to the board meeting.  Citizens wishing to present petitions to the Board may do so at this time.  However, the Board will only receive the petitions and not act upon them or their contents.

Public Participation in Board Meetings Policy 1.02.02
Discussion:  Mary McHargue expressed her thanks and gratitude for her time at ESU 7 as she approaches retirement.
3. Approval of Agenda
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

The sequence of agenda topics is subject to change at the discretion of the Board. 

Order of Business, Regular Meetings Policy 1.02.01

Recommendation: Discuss, consider and take any necessary action to approve agenda.

 

 

 

 

 

Recommended Motion(s):  Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Agenda as presented Passed with a motion by Jennifer Miller and a second by Jack Young.
No Action(s) have been added to this Agenda Item.
4. Approval of the Consent Agenda
Speaker(s):  Larianne Polk or designee
Agenda Item Type:  Consent Agenda
Rationale: 

Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time.

If any Board Member wishes to discuss an item, it must be removed from the consent agenda at which time remaining items will be acted on:

Consent Agenda Includes:

  • Minutes from the previous meeting
  • Treasurers Report
  • Presentation of the Bills
  • Certificated/Classified Hire(s)/Reassignments/Resignation(s)

Recommendation: Discuss, consider and take necessary action to approve the consent agenda as presented.

Recommended Motion(s):  Discuss, consider and take necessary action to approve the consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Discuss, consider and take necessary action to approve the consent agenda as presented Passed with a motion by Jack Young and a second by Terry Fusco.
No Action(s) have been added to this Agenda Item.
4.1. Approval of Minutes
Agenda Item Type:  Consent Item
Rationale:  Meeting Minutes from the previous month's Board Meeting are attached for your review.
Attachments:
4.2. Treasurer's Report
Agenda Item Type:  Consent Item
Rationale:  The Treasurer's Report is attached for review.
Attachments:
4.3. Presentation of Bills
Agenda Item Type:  Consent Item
Rationale: 

The summary of bills for the current month total: $625,111.57 - Bills #65266 through #65394

Inservice bills total: Elks CC: $440

SPED Arrears:$0

TECH Arrears: High Plains: $50

 

Check # Amount Vendor Description
65232 7317.30 Amazon Tech Bond Hardware, office supplies, books
65261 4772.00 Clarkson Public Schools Title I Reimbursement
65274 15326.31 Eakes Supplies and Maintenance
65282 9793.48 ESU 6 AV Repair Contracted Service
65319 29964.87 Lakeview Title Reimbursemens
65354 16564.60 Paper 101 Copier paper
65357 2321.65 Pearson Assessment SPED Assessment Materials
65371 6054.67 Schoolkidz School Supply Kits - Migrant
65375 4778.20 DAS State Accounting Network Service Charges


 

 
Attachments:
Goals:
  • Data
  • Technology
4.4. 2017 Migrant Education Program Summer Program Staff and Binational Teacher Contracts
Agenda Item Type:  Consent Item
Rationale: 

The Migrant Education Program (MEP) will facilitate 5 summer programs. Our sites include Schuyler, O’Neill, Nebraska City and Firth (Norris School District), and Columbus (which also includes students from Lakeview, Columbus, and St Edward).  District reimbursement for staff will be made to O’Neill Public Schools, Norris School District, and St Edward Public School.  ESU 7-MEP Summer Staff include:

Cynthia Lorentzen - Columbus
Misty Liakos - Columbus
Susan Doehling - Columbus
Rhonda Williams - Columbus
Jana Coble - Columbus
Cory Waite - Columbus
Teacher TBD - Columbus
Barbara Raya - Schuyler
Nathalie Vargas - Schuyler
Lori Schultz - Schuyler
Dana Schultz - Schuyler
Susan Yohe - Nebraska City
Para TBD - Nebraska City

The MEP will also host 3 binational teachers from Mexico in the month of June. The 3 teachers are from the state of Morelos in Mexico.

Misael Bustamante has 10 years of teaching experience.  Misael is currently a middle school Spanish teacher.  His special skills are poetry and the use of technology.  This is his first time to the US.  He loves teaching and is looking forward to sharing the history of his country and to learning about the US.

Erick Bandera has 4 years of teaching experience and  is currently teaching 5th grade.  His special skills are art, music and theater.  He plays several instruments and wants to learn about the US and share the Mexican culture with others.

Paola Villavicencio comes from a family of teachers and She has taught all levels of school.  Her special skills are dancing, handicrafts and yoga.  She enjoys being with students and learning from them.  Paola has traveled to NY, GA, PA and Washington D.C

Goals:
  • Data
  • Partnerships
4.5. Summer Assistant Contract
Speaker(s):  Dan Ellsworth or Designee
Agenda Item Type:  Consent Item
Rationale: 

Zane Smith will be joining the ESU 7 staff over the summer to assist with summer maintenance and technology support tasks.  Zane aspires to be a landscape designer and is looking forward to working with the ESU 7 staff this summer.  Zane will be a sophmore at Lakeview Public Schools, has a strong work ethic, and is anticipated to start Friday, May 19th.  Zane’s pay has been set at $9 per hour for a maximum of 60 days or the hour equivalent.

Goals:
  • Communication and Marketing
  • Data
  • Technology
4.6. Special Education Resignation
Speaker(s):  Darus Mettler
Agenda Item Type:  Consent Item
Rationale: 

Resignation of Nancy Briggs, Speech/Language Pathologist as presented.

Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5. Action Items
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
5.1. Stipends Review
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale:  Annually, the board reviews the stipend payment for various grants facilitated by ESU 7. Currently, stipends are $15 per hour for various grant projects up to a maximum of $105 to be paid for any one day unless otherwise specified within the grant.

Recommendation: Discuss, consider and take action to review current stipend procedures and make adjustments accordingly.
Recommended Motion(s):  Stipend payments provided by grants as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Stipend payments provided by grants as presented Passed with a motion by Doug Pauley and a second by Richard Stephens.
No Action(s) have been added to this Agenda Item.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
5.2. Local Substitute Teacher Certificates
Speaker(s):  Larianne Polk or designee
Agenda Item Type:  Action Item
Rationale: 

Currently, ESU 7 Substitutes are exclusively utilized in the Special Education Department.  These substitutes hold a teaching certificate.  The Migrant Education Summer Program would like to expand its substitute pool to include those holding the local substitute certificate.

Recommendation: Discuss, consider and take any action necessary to approve substitute teachers who hold the local substitute teaching certificate.

Recommended Motion(s):  Approval of substitute teachers who hold the local substitute teaching certificate Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Approval of substitute teachers who hold the local substitute teaching certificate Passed with a motion by Terry Fusco and a second by Jack Young.
No Action(s) have been added to this Agenda Item.
Goals:
  • Partnerships
  • Technology
5.3. Reading of Policy 1.05 Election and Employment of Personnel
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve Policy 1.05 Election and Employment of Personnel as presented.

 

Recommended Motion(s):  Policy 1.05 Election and Employment of Personnel as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Policy 1.05 Election and Employment of Personnel as presented Passed with a motion by Terry Fusco and a second by Gary Wieseler.
No Action(s) have been added to this Agenda Item.
Attachments:
5.4. Participation in the Educators Health Alliance (EHA)insurance program for Board Members
Speaker(s):  Larianne Polk or designee
Agenda Item Type:  Action Item
Rationale: 

EHA offers its health insurance plans to ESU Board Members.  ESU 7 Board Members can choose to participate.  Should they choose to participate, they must select either the classified or certified subgroup rate.  A detailed description of these rates and options can be found on the attachments.

Recommendation: Discuss, consider and take any necessary action on ESU 7 Board Member participation in the Educators Health Alliance health and dental insurance program using ESU 7's classified or certified employee subgroup rates.

Recommended Motion(s):  ESU 7 Board Member participation in the Educators Health Alliance health and dental insurance program using ESU 7's classified or certified employee subgroup rates as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
ESU 7 Board Member participation in the Educators Health Alliance health and dental insurance program using ESU 7's classified employee subgroup rates as presented Passed with a motion by Jennifer Miller and a second by Doug Pauley.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5.5. ESUCC Master Services Agreement
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Rationale:  The 2017-2018 ESUCC Master Services Agreement has been received and is attached. The document includes the Master Services Agreement and a summary of fees and projects.

Recommendation: Discuss, consider and take action to approve the Master Services Agreement for ESUCC for 2017-2018.
Recommended Motion(s):  Approval of Master Services Agreement for ESUCC for 2017-2018 Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Approval of Master Services Agreement for ESUCC for 2017-2018 Passed with a motion by Terry Fusco and a second by Doug Pauley.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
6. Discussion Items
Agenda Item Type:  Procedural Item
Rationale: 

 

6.1. Board Visit Updates
Speaker(s):  Larianne Polk or designee
Agenda Item Type:  Information Item
Rationale: 

Updates and reports will be given from the Palmer, Osceola and Lakeview Board Visits.

Marni Danhauer and Darus Mettler are Scheduled for May 15, 2017 at the Central City Board Meeting.

Joyce Baumert, Darus Mettler and Mark Brady are scheduled to attend the Schuyler Board Meeting on June 12th.

Terry Fusco and Brooke Kavan are scheduled to attend the Cross County Board meeting on June 12th.

Gary Wieseler and Brooke Koliha are scheduled to attend the Humphrey Board Meeting on June 12th.

Twin River and Shelby Board Visits are tentatively scheduled for July 10th (Board Meeting dates for July have not been scheduled).
Discussion:  Members of the Board and Staff present who have attended Board Visits to date gave an overview of those visits and the questions from District Board Members and Administrators.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
6.2. Budget Committee Update
Speaker(s):  Chairman Terry Fusco
Agenda Item Type:  Information Item
Rationale:  Budget committee met to begin discussions regarding budgeting process for 2017-2018 Chairman Fusco will review the summary with the Board.  The committee will meet again June 19, 2017.
Discussion:  Chairman Fusco gave an overview of Budget Committee activity thus far. Still waiting on valuation estimates to come in.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
6.3. AdvancED Update
Speaker(s):  Larianne Polk
Agenda Item Type:  Information Item
Rationale:  Administrator Polk will share progress on preparations for the upcoming ESU 7 AdvancED Visit.
Discussion:  Administrator Polk gave an overview of the AdvancED Committee Meetings to date.  The AdvancED team met with Don Loeske to discuss changes and updates to the Accreditation Process.  The team meets to discuss and update goals monthly.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
6.4. Administrator's Report
Speaker(s):  Larianne Polk
Agenda Item Type:  Information Item
Rationale: 

Facilities Update
ESUCC Update
Administrator's Goals

  •  Attached for your Review

NNNC Tech Budget

  •  Attached for your Review

AESA Student Loan Forgiveness Update

  • Attached for your Review

Upcoming Events:

School Law Conference

  • Kearney - June 8-9

Open Meetings Workshop

  • Lincoln - July 18
  • Norfolk - July 20

NASB Orientation

  • Lincoln - July 19

Labor Relations Conference - September 6-7

Scorecard

  • Attached quarterly for your review

 

Discussion: 

Facilities Update: Zane Smith will be the Summer Assistant for tech and also buildings and grounds beginning May 19, 2017.

ESUCC/Legislative Update: Administrator Polk gave an overview of the legislative bills affecting education to date.

NNNC Tech Budget: Administrator Polk gave an overview of the NNNC Budget for the upcoming year.

ISLS AESA Update: Administrator Polk shared the AESA Student Loan Forgiveness Update with the Board.

Upcoming Events:Administrator Polk shared upcoming events with the Board.

Reminder to the Board there is no July Board Meeting and prepare for photos in the June Board Meeting.

 


Attachments:
7. Adjournment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  Meeting adjourned at 6:49pm.
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