August 21, 2017 at 5:30 PM - Regular Board of Directors Meeting
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1. Call the meeting to order
Speaker(s):
Don Ellison or Designee
Rationale:
LEADERSHIP • SERVICE • SUPPORT ESU 7 Mission Statement
Discussion:
President Don Ellison conducted the meeting. |
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1.1. Notification of Open Meetings Law
Speaker(s):
Don Ellison or Designee
Rationale:
This meeting has been preceded by advance notice and is hereby declared to be in open session. A copy of the Open Meetings Act is posted in the meeting room. |
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1.2. Roll Call
Speaker(s):
Don Ellison or Designee
Rationale:
The Secretary to the Board shall call the roll of members.
Discussion:
Roll call was taken at 5:32pm Staff present: Larianne Polk, Administrator Linda Shefcyk, Business Manager Katy McNeil, Secretary to the Board of Directors Marci Ostmeyer, Professional Development Director Darus Mettler, Special Education Director Dan Ellsworth, Network Operations Coordinator |
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1.2.1. Board Absences
Speaker(s):
Don Ellison or Designee
Rationale:
Staff Recommendation: Discuss, consider and take action to approve the Board member absences.
Recommended Motion(s):
Motion to approve absent Board members Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Jennifer Miller was absent due to family travel. |
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1.3. Pledge of Allegiance
Speaker(s):
Don Ellison or Designee
Discussion:
All members present participated in the Pledge of Allegiance. |
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2. Negotiations Committee Update
Speaker(s):
Larianne Polk or designee
Rationale:
Confirmation of Board Members on the Negotiations Committee for 2017-2018. Preview of Negotiations Work for 2017-2018
Goals:
Discussion:
Administrator Polk gave an overview of the Negotiations Committee Meeting from the summer. Administrator Polk stated confirmation of the Negotiations Committee and further discussions will occur later in the meeting agenda. |
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3. Public Forum
Discussion:
There were no members of the public present. |
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3.1. Welcome Visitors
Speaker(s):
Don Ellison or Designee
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3.2. Public Comment
Speaker(s):
Don Ellison or Designee
Rationale:
The Board has the discretion to limit the amount of time set aside for public participation.
Citizens wishing to address the Board on a certain agenda item must notify the Educational Service Unit Administrator prior to the board meeting. Citizens wishing to present petitions to the Board may do so at this time. However, the Board will only receive the petitions and not act upon them or their contents. Public Participation in Board Meetings Policy 1.02.02
Attachments:
()
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4. Approval of Agenda
Speaker(s):
Don Ellison or Designee
Rationale:
The sequence of agenda topics is subject to change at the discretion of the Board.
Recommended Motion(s):
Discuss, consider and take any necessary action to approve agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
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5. Approval of Consent Agenda
Speaker(s):
Don Ellison or Designee
Rationale:
Unless removed from the consent agenda, items identified within the consent agenda will be acted upon at one time. If any Board Member wished to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted on. Consent Agenda Includes:
Recommendation: Discuss, consider and take any action necessary to approve the consent agenda as presented.
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
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5.1. June 2017 Approval of Minutes
Speaker(s):
Don Ellison or Designee
Rationale:
Meeting Minutes from the previous month's Board Meeting are attached for your review.
Attachments:
()
Goals:
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5.2. July 2017 Treasurer's Report
Speaker(s):
Don Ellison or Designee
Rationale:
The July 2017 Treasurer's Report is attached for your review.
Attachments:
()
Goals:
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5.3. August 2017 Treasurer's Report
Speaker(s):
Don Ellison or Designee
Rationale:
The August 2017 Treasurer's Report is attached for your review.
Attachments:
()
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5.4. July 2017 Bills: Total $957,150.32 - Bills #65583-65772
Speaker(s):
Don Ellison or Designee
Rationale:
The summary of bills for the current month total of $957,150.32 - Bills #65583-65772. Inservice Bills Total: $437.50 SPED Arrears: $0 Tech Arrears: $12.50 - Columbus Christian, $62.50 - St. Edward
Attachments:
()
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5.5. August 2017 Bills summary for the current month total of $628,893.59 - Bills #65773-65926.
Speaker(s):
Don Ellison or Designee
Rationale:
The summary of bills for the current month total of $628,893.59 - Bills #65773-65926. Inservice Bills Total: $0 SPED Arrears: $0 Tech Arrears: Columbus Christian $12.50
Attachments:
()
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5.6. Grant Contract for Autism Spectrum Disorders
Speaker(s):
Larianne Polk or Designee
Rationale:
17-18 Contract for Sonja Peetz, Autism Spectrum Disorders Grant Coordinator.
Attachments:
()
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6. Action Items
Speaker(s):
Don Ellison or Designee
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6.1. Bond Measure
Speaker(s):
Larianne Polk or designee
Rationale:
A public hearing was held and a meeting conducted by the Board (the "Board") of Educational Service Unit 7 in the State of Nebraska (the "District") at 5:20 p.m. on Monday, August 21, 2017, in the Oak Conference Room, at the District’s main office, 2657 44th Avenue, Columbus, Nebraska in a publicly convened session, the same being open to the attendance of the public and having been preceded by advance publicized notice. A RESOLUTION AUTHORIZING THE DISTRICT TO continue its participation in an interlocal cooperative WITH one or more Nebraska public school districts and/or educational service UNITS; AUTHORIZING SUCH COOPERATIVE to issue bonds on behalf of the District in a principal amount not to exceed $100,000 to finance the cost of any item of hardware or software used by the District in providing for the delivery of information, including the purchasing of upgrades or related improvements to information technology for the operation of libraries operated by the UNIT; DELEGATING THE AUTHORITY TO DETERMINE THE PRINCIPAL AMOUNTS, MATURITY DATES, INTEREST RATES, REDEMPTION PROVISIONS AND OTHER TERMS OF SUCH BONDS; IMPOSING A TAX TO PAY THE PRINCIPAL OF AND INTEREST ON SUCH BONDS; DESIGNATING THE BONDS AS QUALIFIED TAX-EXEMPT OBLIGATIONS; AUTHORIZING CERTAIN ACTIONS AND DOCUMENTS; PUBLISHING NOTICE OF INTENT TO ISSUE SUCH BONDs; AND PRESCRIBING OTHER MATTERS RELATING THERETO. Recommendation: Discuss and consider a resolution authorizing ESU 7 to continue its participation in an Interlocal Cooperative and authorize such Interlocal Cooperative to issue bonds on behalf of ESU 7 in a principal amount not to exceed $100,000 to finance the joint project of the Cooperative and to impose a tax to pay the principal and interest on such Bonds.
Recommended Motion(s):
A resolution authorizing ESU 7 to continue its participation in an Interlocal Cooperative and authorize such Interlocal Cooperative to issue bonds on behalf of ESU 7 in a principal amount not to exceed $100,000 to finance the joint project of the Cooperative and to impose a tax to pay the principal and interest on such Bonds Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
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6.2. Reading of Policy 1.04 Approval of Bills and Policy 1.09 Authorizes Depositories, Bonds, Disbursements of Funds
Speaker(s):
Don Ellison or Designee
Rationale:
Recommendation: Discuss, consider and take all necessary action to approve Policy 1.04 Approval of Bills and Policy 1.09 Authorizes Depositories, Bonds, Disbursements of Funds as presented.
Recommended Motion(s):
Policy 1.04 Approval of Bills and Policy 1.09 Authorizes Depositories, Bonds, Disbursements of Funds as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
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6.3. Authorized Depositories
Speaker(s):
Larianne Polk
Rationale:
Board Policy 1.09, Authorized Depositories, Bonds, Disbursement of Funds requires the ESU 7 Board to annually authorize depositories for ESU 7 Funds, The checking accounts are currently at First National Bank and Trust, Columbus. In August, 1988, the Board authorized the Administrator and Board Treasurer to contact banks in the ESU area to invest money at the best rate. Current investments are listed in the Treasurer's Report. Recommendation: Discuss, consider and take any necessary action to approve the procedures for selecting the depositories for ESU 7 funds during the 2017-2018 Fiscal Year.
Recommended Motion(s):
Procedures for selecting the depositories for ESU 7 funds during the 2017-2018 Fiscal Year Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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6.4. 2018, 2019, 2020 Audit Bid
Speaker(s):
Larianne Polk or Designee
Rationale:
Audit bids have been solicited and received for the next three year cycle. Recommendation: Discuss, consider and take any action necessary to accept the bid for conducting the ESU 7 audit for Fiscal Year End 2018, 2019, 2020.
Recommended Motion(s):
Motion to accept the bid for conducting the ESU 7 audit for Fiscal Year End 2018, 2019, 2020 Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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6.5. Contract Amendment - Migrant Data Analyst
Speaker(s):
Larianne Polk or Designee
Rationale:
The contract of Danielle Waite, Migrant Education Program Data Analyst, has been amended by the Nebraska Department of Education.
Recommendation: Discuss, consider and take any action necessary to approve the amendment to the Migrant Education Program Data Analyst Contract.
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the amendment to the Migrant Education Program Data Analyst Contract Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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6.6. Nebraska Rural Community Schools Association (NRCSA)
Speaker(s):
Don Ellison or Designee
Rationale:
The Nebraska Rural Community Schools Association is a non-profit organization dedicated to serving the needs of rural schools and communities. Since 1981, NRCSA has been committed to protecting the well-being of public education and implementing its mission of providing quality education for all children. NRCSA is an Association consisting of 195 school districts and ESU's in Nebraska working together to support and promote quality educational programs for students in rural Nebraska. Through its members NRCSA serves the interests of over 75,000 children in 88 counties and 24 legislative districts. Recommendation: Discuss, consider and take any action necessary to approve the 17-18 NRCSA Dues in the amount of $850.
Recommended Motion(s):
Approval of 2017-2018 NRCSA Dues in the amount of $850 Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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6.7. 2017-2018 Mileage Allowance
Speaker(s):
Larianne Polk
Rationale:
As per Policy 3.14 Mileage Allowance, the Board shall approve the mileage rate in the August meeting. The ESU Master Negotiated Agreement stipulates all employees covered by the agreement shall receive mileage compensation at the IRS approved reimbursable rate. Currently, all of our employees are compensated at the same rate, $.535. Recommendation: Discuss, consider, and take any action necessary to approve the mileage rate per Policy 3.14.
Recommended Motion(s):
Approval of the Mileage rate per Policy 3.14 Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
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6.8. Recognition of the ESU 7 Education Association
Speaker(s):
Larianne Polk or Designee
Rationale:
Recognition of the ESU 7 Education Association (ESU7EA) was requested by ESU7EA Chair, Brandy Rose. The ESU7EA requests to be recognized as the exclusive bargaining agent to non-supervisory certificated staff for the 2017-2018 contract year.
Recommended Motion(s):
Recognition of the ESU7EA as the exclusive bargaining agent for non-supervisory certificated staff for 2017-2018 Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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7. Discussion Items
Rationale:
Items to be discussed by the Board, not requiring action, are found following this item. |
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7.1. Behavior Presentation
Speaker(s):
Darus Mettler or Designee
Rationale:
ESU 7 member School Districts, through a priority planning process, have identified behavior supports as a potential program for the ESU to provide. Each month, the Special Education Department will provide data and information relevant to these needs.
Discussion:
Special Education Director, Darus Mettler, gave an update regarding Behavior Programming. He identified members of behavior team from ESU7 and from David City and Shelby-Rising City. Each Board meeting, there will be an overview of data related to developing a behavior program. In upcoming meetings, Special Education Director Mettler and the committee will look for information regarding what other states are doing for programming and request School Districts to present information to the Board related to their needs.
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7.2. 2016-2017 Technology Bond Summary Publication
Speaker(s):
Larianne Polk
Rationale:
The Summary Publication, provided by the Bonding Agency, D.A. Davidson, for the 2016-2017 Technology Bond Cooperative is available from the Secretary to the Board, Katy McNeil.
Discussion:
Administrator Polk informed the Board about the 2016-2017 Technology Bond Cooperative Summary and where it can be accessed. |
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7.3. Board Visit Updates - Twin River and Osceola
Speaker(s):
Larianne Polk
Rationale:
Board members will give an overview of Board Visits held to date including Twin River and Osceola.
Discussion:
Professional Development Director, Ostmeyer, gave an overview from the Twin River Board visit in the absence of Board Member Miller. She mentioned the strong partnership ESU 7 has with Twin River. Vice President Fusco gave an overview of the Osceola Board Visit with Steve Rinehart. He mentioned it was a very successful visit. |
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7.4. Budget Committee Update
Speaker(s):
Terry Fusco or Designee
Rationale:
Chairman Fusco will give an overview of Budget Committee Discussions to date.
Attachments:
()
Discussion:
Budget Committee Chairman Fusco gave an overview of the Budget Committee Discussions to date. Administrator Polk discussed the budgeting process and received feedback for the Budget Committee to consider when finalizing their budget recommendations.
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7.5. AdvancED Update
Speaker(s):
Larianne Polk or Designee
Rationale:
Administrator Polk will give an overview of AdvancED External Visit preparations to date.
Discussion:
Administrator Polk informed the Board that the 2018 AdvancED visit will be March 26-27, 2018. The AdvancED Committee will meet at least once per month prior to the visit. There are several AdvancED visits in the coming year for ESU 7 School Districts. Board Members will be given a list of the visit exit dates and locations should ESU 7 Board Members wish to attend and observe. |
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7.6. Finalization of Board Retreat Date/Time
Speaker(s):
Larianne Polk
Rationale:
The Board has selected a Board Retreat Date of September 28, 2017 at Dusters. The room has been held at Dusters from 11:30am-3:30pm.
Discussion:
The Board has selected the date of September 28 from 12:30-4:30pm. |
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7.7. ALICAP Premium Update
Speaker(s):
Larianne Polk or Designee
Rationale:
The ALICAP premium billing for 2017-2018 has been received. This insurance program is a part of our membership with NASB.
Attachments:
()
Goals:
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7.8. Budget Hearing and Budget Summary are Scheduled for September 14, 2017 in the Oak Room at 5:15pm
Speaker(s):
Larianne Polk
Rationale:
Budget Hearing and Budget Summary are Scheduled for September 14, 2017 in the Oak Room at 5:15pm
Goals:
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7.9. The Final Tax Asking Hearing has been set for September 14, 2017 at 5:25pm in the Oak Room.
Speaker(s):
Larianne Polk
Rationale:
The Final Tax Asking Hearing has been set for September 14, 2017 at 5:25pm in the Oak Room.
Goals:
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7.10. Negotiations Team
Speaker(s):
Larianne Polk or Designee
Rationale:
Members of the Negotiations Team from the ESU 7 Board for 16-17 included: Doug Kluth (Chair), Jennifer Miller, Richard Luebbe and Richard Stephens. In this item, the 17-18 Negotiations Team will be identified.
Discussion:
Members of the Negotiations Committee for 2017-2018 will be: Doug Kluth, Chair Richard Luebbe Richard Stephens Jennifer Miller |
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7.11. Administrator's Report
Speaker(s):
Larianne Polk
Rationale:
Facilities Update
Administrator's Goals - Attached for your Review AESA Sign Up - Turn your information sheet into Katy ASAP. It is attached if you need an additional copy. State Education Conference Sign Up NASB’s Annual Area Membership Meetings will begin at the end of August giving NASB the opportunity to recognize school board and ESU board members for achieving new levels of success during the recent Awards year. Board members are awarded for their participation in NASB Programs and Services as well as attendance at NASB workshops and events. Awards to be received:
Attachments:
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Goals:
Discussion:
Administrator Polk gave an overview of facilities and statewide updates. ESU 7 was asked to be a control group for the ESU 5 grant which will include some data collection. Goals will be updated at the Board Retreat. Upcoming travel and Board learning opportunities were discussed. An updated calendar for ESU 7 was provided to the Board. It can be found on the ESU 7 Website. |
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8. Adjournment
Speaker(s):
Don Ellison or Designee
Discussion:
Meeting adjourned at 7:09pm. |
