Public Meeting Agenda: November 20, 2017 at 5:30 PM - Regular Board of Directors Meeting

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November 20, 2017 at 5:30 PM - Regular Board of Directors Meeting Agenda

November 20, 2017 at 5:30 PM - Regular Board of Directors Meeting
1. Call the meeting to order
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale: 

Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting.  Notice of this meeting was also given in advance to all members of the Board of Directors.  Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Directors were taken while the convened hearing was open to the attendance of the public.

Discussion: 

President Don Ellison conducted the meeting.

1.1. Notification of Open Meetings Law
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale: 

This meeting has been preceded by advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the meeting room.

1.2. Roll Call
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion: 

Roll call was taken at 5:31pm.

Staff present:

Larianne Polk, Administrator

Linda Shefcyk, Business Manager

Katy McNeil, Secretary to the Board of Directors

Marci Ostmeyer, Professional Development Director

Darus Mettler, Special Education Director

Otis Pierce, Professional Development Coordinator

1.2.1. Board Absences
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take action to approve the Board member absences.

Recommended Motion(s):  Discuss, consider and take action to approve the Board member absences Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Discuss, consider and take action to approve the Board member absences Passed with a motion by Doug Kluth and a second by Joyce Baumert.
No Action(s) have been added to this Agenda Item.
Discussion: 

Richard Stephens was absent for medical reasons.

Goals:
  • Communication and Marketing
1.3. Pledge of Allegiance
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion: 

All members present participated in the Pledge of Allegiance.

2. Public Forum
Agenda Item Type:  Procedural Item
2.1. Welcome Visitors
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion: 

Visitors included students, staff and families of the Migrant Education Department as well as a Staff Reporter from the Columbus Telegram and Vietnam Veteran John F. Olson.

2.2. Public Comment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale: 

The Board has the discretion to limit the amount of time set aside for public participation.

Citizens wishing to address the Board on a certain agenda item must notify the Educational Service Unit Administrator prior to the board meeting.  Citizens wishing to present petitions to the Board may do so at this time.  However, the Board will only receive the petitions and not act upon them or their contents.

Public Participation in Board Meetings Policy 1.02.02

Discussion: 

No public comments provided.

Attachments:
3. Approval of Agenda
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

The sequence of agenda topics is subject to change at the discretion of the Board. 

Order of Business, Regular Meetings Policy 1.02.01

Recommendation: Discuss, consider and take any necessary action to approve agenda.

Recommended Motion(s):  Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Agenda as presented Passed with a motion by Jennifer Miller and a second by Joyce Baumert.
No Action(s) have been added to this Agenda Item.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
3.1. Migrant Education Presentation: Quilt of Valor
Speaker(s):  Cynthia Alarcon or Designee
Agenda Item Type:  Information Item
Rationale: 

Students from the Migrant Education Program will present a quilt of honor they have made for a Vietnam Veteran, Mr. John F. Olson.

Discussion: 

Staff and Students of the Migrant Education Department presented the Quilt of Valor to Vietnam Veteran, Mr. John F. Olson. The students from the Migrant Education Program shared their appreciation and respect for Mr. Olson's sacrifices and service to our country.  Mr. Olson gave brief remarks and expressed his gratitude to students of the Migrant Program for their work and dedication to creating the quilt. 

4. Consent Agenda
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Consent Agenda
Rationale: 

Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. 

If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon.

Consent Agenda Includes:

  • Minutes from the previous meeting(s)
  • Treasurer's Report
  • Presentation of the Bills
  • Certificated/Classified Hire(s)/Reassignments/Resignation(s)
  • Other Routine Agenda Items

Recommendation: Discuss, consider and take any action necessary to approve the consent agenda as presented.

Recommended Motion(s):  Discuss, consider and take any action necessary to approve the consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Discuss, consider and take any action necessary to approve the consent agenda as presented Passed with a motion by Terry Fusco and a second by Gary Wieseler.
No Action(s) have been added to this Agenda Item.
4.1. Approval of Minutes
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Consent Item
Attachments:
Goals:
  • Communication and Marketing
4.2. Treasurer's Report
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Consent Item
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
4.3. Presentation of Bills #66254 through #66422 totaling $707,297.88
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Consent Item
Rationale: 

The summary of bills for the current month total:$707,297.88 - Bills #66254 through #66422

Inservice bills total: $ 18

SPED Arrears:None

TECH Arrears:  High Plains $62.50, St. Edward $25.00

Check # Amount Vendor Description
66262 $8,327.00 Apple Computer Tech bond computers
66878 $5,339.69 Capital One Bank General/Grant Travel
66295 $61,488.00 Daktech Computers District servers
66308 $16,997.46 ESUCC BlendEd and ESUCC interlocal fees
66315 $14,837.01 Holiday Inn Kearney CCLC Conference
66326 $5,167.22 Journeyed.com, Inc. SPED & Telecom expenses
66356 $5,860.00 Nebr. Comm. Found. Futureforce NE Perkins participation fee
66418 $5,800.46 Stuthman Enterprises Amanda Stuthman Speech Services
 
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
4.4. Classified Staff Hires: Two Migrant Service Providers
Speaker(s):  Larianne Polk or Designee
Agenda Item Type:  Consent Item
Rationale: 

The Migrant Education Program has two new Service Providers.

 
Nathalie Vargas started with the Migrant Team on November 6th. Before working at ESU7, she worked at Columbus Public Schools as an ELL Para for several years. Nathalie will provide supplemental support and instructional services to migrant students in Boone, Butler, Colfax, Merrick, Nance, Platte, Polk, Greeley, Dodge, Douglas, Sarpy, Saunders, Washington, and York counties.
 
Lupe Soto started with the Migrant Team on October 19th. Prior to working at ESU7, she was a full-time student at University of Nebraska Kearney. Lupe is set to graduate from University of Nebraska Kearney this December! She will provide supplemental support and instructional services to migrant students in Cass, Fillmore, Gage, Jefferson, Johnson, Lancaster, Nemaha, Otoe, Pawnee, Richardson, Saline, Saunders, Seward, Thayler, and York counties.
4.5. Special Education Resignations: Two Life Skills Techs
Speaker(s):  Larianne Polk or Designee
Agenda Item Type:  Consent Item
Rationale: 

Resignations for Christine Barber, Cen7ter Life Skills Tech and Daniel Prososki, Cen7ter Life Skills Tech.

Attachments:
5. Action Items
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
5.1. Recognition of the ESU 7 Education Association
Speaker(s):  Larianne Polk or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take any action necessary to approve the ESU 7 Education Association as the exclusive bargaining agent for the non-supervisory certificated staff for the 2019-2020 contract year.

Recommended Motion(s):  ESU 7 Education Association as the exclusive bargaining agent for the non-supervisory certificated staff for the 2019-2020 contract year Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
ESU 7 Education Association as the exclusive bargaining agent for the non-supervisory certificated staff for the 2019-2020 contract year Passed with a motion by Doug Kluth and a second by Jack Young.
No Action(s) have been added to this Agenda Item.
Attachments:
5.2. Adoption of Policy Manual Article I, Unit Organization, Section 1: ESU Name, Mission and Duties
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Administrator Polk will present the proposed policy review schedule to members of the Board along with a couple of options for moving forward with the review process.

Recommendation: Discuss, consider and take all necessary action to adopt Policy Manual Article I, Unit Organization, Section 1: ESU Name, Mission and Duties as presented.

 

Recommended Motion(s):  Adoption of Policy Manual Article I, Unit Organization, Section 1: ESU Name, Mission and Duties as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Adoption of Policy Manual Article I, Unit Organization, Section 1: ESU Name, Mission and Duties as presented Passed with a motion by Dan Hoesly and a second by Terry Fusco.
No Action(s) have been added to this Agenda Item.
Discussion: 

Administrator Polk gave an overview of the policy book reformatting and review process.  She explained the new structure and where policies would be housed in the interim.   The Board will continue to review policies according to the schedule provided by the Administrator with understanding the timeline for review may be adjusted as needed.

Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
6. Discussion Items
Agenda Item Type:  Procedural Item
Rationale: 

 

6.1. Negotiations Committee Update
Speaker(s):  Negotiations Committee Chair
Agenda Item Type:  Information Item
Rationale: 

The Board Negotiations Committee met on November 20, 2017 with members of the Board Negotiations and ESUEA Committees.  Chairman Kluth will give an overview of that meeting.

 

 

Discussion: 

Negotiation Committee Chair, Doug Kluth, gave an overview of discussions with the ESU 7 Education Association during today's Negotiations Team meeting.  Conversations have been positive in nature.

Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
6.2. Board Visit Reports
Speaker(s):  Don Ellison and Gary Wieseler
Agenda Item Type:  Information Item
Rationale: 

Don Ellison and Gary Wieseler will give a report of their Board Visits to East Butler Public Schools and Howells-Dodge Consolidated Schools.

Discussion: 

Don Ellison gave an overview of his visit with Administrator Polk to East Butler.  In addition to services offered, questions regarding potential for a Educational Behavioral Health Program were answered.  It was a very positive experience.


Gary gave an overview of his visit with Brooke Koliha and Howells-Dodge Consolidated Schools.  He said it was nice to hear about the support for the ESU programming.  Also a very positive visit.

6.3. Disposition of Inventory
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Recommended Motion(s):  Removal of items presented from inventory Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Removal of items presented from inventory Passed with a motion by Terry Fusco and a second by Jennifer Miller.
No Action(s) have been added to this Agenda Item.
Discussion: 

Items were approved for removal.

Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
6.4. Review of Goals
Speaker(s):  Larianne Polk or Designee
Agenda Item Type:  Information Item
Rationale: 

Administrator Polk will give the Board an overview of the current goals for ESU 7 to include: Administrator Goals, Board Goals, Strategic Planning Goals, Leadership Team Goals, Departmental Goals and Operational Priorities.

Discussion: 

Administrator Polk gave an overview of the goals for ESU 7 including strategic planning, Board Goals, Staff Department Goals and Leadership Goals.

Attachments:
6.5. State Education Conference Report
Speaker(s):  Attendees
Agenda Item Type:  Information Item
Rationale: 

Members of the ESU 7 Board who attended the State Education Conference will report on their learning from the conference.

Discussion: 

Attendees Danhauer, Fusco, Pauley, Baumert, Pierce, and Ellison  gave an overview of their experiences at the State Education Conference. Specific comments were made regarding session topics. Don Ellison was nominated and approved as the Treasurer/Secretary of NESUBA.

6.6. Production Utilization Report
Speaker(s):  Larianne Polk or Designee
Agenda Item Type:  Information Item
Rationale: 

An update on the Production Department utilization will be given.

Discussion: 

Production Supervisor, Otis Pierce gave an overview of production utilization from ESU 7 schools.  He discussed trends in the data and addressed changes over time.

Attachments:
Goals:
  • Communication and Marketing
  • Data
6.7. Administrator's Report
Speaker(s):  Larianne Polk
Agenda Item Type:  Information Item
Rationale: 

Facilities Update - Digital Signage
ESUCC Update

Administrator Leave Report - Attached for your review.

2016-2017 Annual Report is published.

Department Continuous Improvement Goals - Powerpoint attached for your review

AESA Conference Folders - Jack, Dan, Don see Katy After the Meeting.

ISLoanSolutions Report on Loan Forgiveness

SIMPL Overview

Discussion: 

Administrator Polk gave an overview of progress in discussing the EBHP with the Superintendents group in October.  She reviewed the questions and answers from the Superintendents as well as those asked by Board members.

Each Board member was provided the 2016-2017 Annual Report.

Administrator Polk provided the Board with her leave report, update on digital signage, and ISLoan Solutions. 

SIMPL Overview was tabled until December 2017 meeting. 

 

Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
7. Adjournment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion: 

Meeting adjourned at 7:12pm.

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