Public Meeting Agenda: January 15, 2018 at 5:30 PM - Regular Board of Directors Meeting

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January 15, 2018 at 5:30 PM - Regular Board of Directors Meeting Agenda

January 15, 2018 at 5:30 PM - Regular Board of Directors Meeting
1. Call the meeting to order
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale: 

 LEADERSHIP  •  SERVICE  •  SUPPORT  -  ESU 7 Mission Statement

Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting.  Notice of this meeting was also given in advance to all members of the Board of Directors.  Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Directors were taken while the convened hearing was open to the attendance of the public.

Discussion: 

President Don Ellison conducted the meeting.

1.1. Notification of Open Meetings Law
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale: 

This meeting has been preceded by advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the meeting room.

1.2. Roll Call
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion: 

Roll call was taken at: 5:31pm

Staff present:

Larianne Polk, Administrator

Linda Shefcyk, Business Manager

Katy McNeil, Secretary to the Board of Directors

Marci Ostmeyer, Professional Development Director

Darus Mettler, Special Education Director

Otis Pierce, Professional Development Coordinator

Laura Plas, Professional Development Coordinator

1.2.1. Board Absences
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Staff Recommendation: Discuss, consider and take action to approve the Board member absences.

Recommended Motion(s):  Discuss, consider and take action to approve the Board member absences Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Discuss, consider and take action to approve the Board member absences Passed with a motion by Joyce Baumert and a second by Dan Hoesly.
No Action(s) have been added to this Agenda Item.
Discussion: 

Jack Young was absent due to personal travel.

Goals:
  • Communication and Marketing
1.3. Pledge of Allegiance
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion: 

All members present participated in the Pledge of Allegiance.

2. Public Forum
Agenda Item Type:  Procedural Item
2.1. Welcome Visitors
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion: 

Dan Keiter of KVW, Inc. was present and welcomed.

2.2. Public Comment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale:  The Board has the discretion to limit the amount of time set aside for public participation. 


Citizens wishing to address the Board on a certain agenda item must notify the Educational Service Unit Administrator prior to the board meeting.  Citizens wishing to present petitions to the Board may do so at this time.  However, the Board will only receive the petitions and not act upon them or their contents.

Public Participation in Board Meetings Policy 1.02.02
Attachments:
3. Approval of Agenda
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

The sequence of agenda topics is subject to change at the discretion of the Board. 

Order of Business, Regular Meetings Policy 1.02.01

Recommendation: Discuss, consider and take any necessary action to approve agenda.

Recommended Motion(s):  Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Agenda as presented Passed with a motion by Jennifer Miller and a second by Terry Fusco.
No Action(s) have been added to this Agenda Item.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
4. Consent Agenda
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Consent Agenda
Rationale: 

Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. 

If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon.

Consent Agenda Includes:

  • Minutes from the previous meeting(s)
  • Treasurer's Report
  • Presentation of the Bills
  • Certificated/Classified Hire(s)/Reassignments/Resignation(s)
  • Other Routine Agenda Items

Recommendation: Discuss, consider and take any action necessary to approve the consent agenda as presented.

Recommended Motion(s):  Discuss, consider and take any action necessary to approve the consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Discuss, consider and take any action necessary to approve the consent agenda as presented Passed with a motion by Doug Kluth and a second by Doug Pauley.
No Action(s) have been added to this Agenda Item.
4.1. Approval of Minutes
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Consent Item
Attachments:
Goals:
  • Communication and Marketing
4.2. Treasurer's Report
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Consent Item
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
4.3. Presentation of Bills for the current month totaling $550,277.66 - Bills #66568 through #66700.
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Consent Item
Rationale: 

The summary of bills for the current month total: $550,277.66 - Bills #66568 through #66700.

Inservice bills total: $0

SPED Arrears:0

TECH Arrears: Central City $12.50, High Plains $272.50, Scotus $300.00

Excess Lodging for Darus Mettler - AESA: $1.63

Check # Amount Vendor Description
66585 $7,580.89 Capital One Travel/Chromebooks
66598 $5,500.36 Eakes Office Solutions Copier maintenance
66637 $5,218.90 MNJ Technologies Direct Tech bond - electric rack
66651 $8,720.00 Rosetta Stone LTD Software for Title III and Migrant
Recommended Motion(s):  Bills as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
4.4. Special Education Resignation
Speaker(s):  Darus Mettler or Designee
Agenda Item Type:  Consent Item
Rationale: 

Resignation of Michelle Konwinski, Cen7ter Life Skills Tech.

Attachments:
4.5. 2018-2019 Mileage Allowance
Speaker(s):  Larianne Polk
Agenda Item Type:  Consent Item
Rationale: 

As per Policy 3.14 Mileage Allowance, the Board shall approve the mileage rate in the January meeting.

The ESU Master Negotiated Agreement stipulates all employees covered by the agreement shall receive mileage compensation at the IRS approved reimbursable rate.  Currently, all of our employees are compensated at the same rate.  The Mileage Rate for 2018-2019 is $.545.

Attachments:
Goals:
  • Communication and Marketing
  • Data
5. Action Items
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
5.1. Adoption of Article I, Section 2, A-B and Article I, Section 3, A-G
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take all necessary action to adopt Article I, Section 2, A-B and Article I, Section 3, A-G as presented

Recommended Motion(s):  Adoption of Article I, Section 2, A-B and Article I, Section 3, A-G as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Adoption of Article I, Section 2, A-B and Article I, Section 3, A-G as presented Passed with a motion by Terry Fusco and a second by Gary Wieseler.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5.2. Nomination and Election Process
Speaker(s):  Don Ellison
Agenda Item Type:  Action Item
Rationale: 

The motion below will be followed by the voting process.

After the nomination and voting process, an individual motion for each officer position will take place to be approved by the Board.

Recommendation: I would like to request a motion- -a two-part motion indicating that the Administrator will preside over the nomination and election process; and that a roll-call vote will be used during the election after which the Secretary to the Board will declare the result.  Do I hear a motion to this affect?"

Recommended Motion(s):  Discuss, consider and take any action necessary for the Administrator to preside over the nomination and election process; and that a roll-call vote will be used during the election after which the Secretary to the Board will declare the result. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Discuss, consider and take any action necessary for the Administrator to preside over the nomination and election process; and that a roll-call vote will be used during the election after which the Secretary to the Board will declare the result. Passed with a motion by Terry Fusco and a second by Dan Hoesly.
No Action(s) have been added to this Agenda Item.
5.3. Election of Board President
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take any necessary action to elect         as President of Board of Directors.

Recommended Motion(s):  Election of as President of the Board of Directors Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Election of Don Ellison as President of the Board of Directors Passed with a motion by Dan Hoesly.
No Action(s) have been added to this Agenda Item.
5.4. Election of Vice President of the Board of Directors
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take any necessary action to elect         as Vice President of Board of Directors.

Recommended Motion(s):  Election of as Vice President of Board of Directors Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Election of Terry Fusco as Vice President of Board of Directors Passed with a motion by Doug Kluth.
No Action(s) have been added to this Agenda Item.
5.5. Election of Secretary of Board of Directors
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take any necessary action to elect         as Secretary of Board of Directors.

Recommended Motion(s):  Election of as Secretary of Board of Directors Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Election of Doug Kluth as Secretary of Board of Directors Passed with a motion by Terry Fusco.
No Action(s) have been added to this Agenda Item.
5.6. Appointment of Secretary to the Board of Directors
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take any necessary action to appoint         as Secretary to the Board of Directors.

Recommended Motion(s):  Appointment of as Secretary to the Board of Directors Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Appointment of Katy McNeil as Secretary to the Board of Directors Passed with a motion by Jennifer Miller and a second by Doug Pauley.
No Action(s) have been added to this Agenda Item.
5.7. Appointment of Treasurer to the Board of Directors
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 


Recommendation: Discuss, consider and take any necessary action to appoint         as Treasurer to the Board of Directors.

Recommended Motion(s):  Appointment of as Treasurer to the Board of Directors Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Appointment of Linda Shefcyk as Treasurer to the Board of Directors Passed with a motion by Dan Hoesly and a second by Jennifer Miller.
No Action(s) have been added to this Agenda Item.
5.8. Negotiations Committee Update
Speaker(s):  Chairman, Doug Kluth
Agenda Item Type:  Action Item
Rationale: 

Chairman Kluth will provide information of Negotiations Committee discussions regarding total compensation for Leadership Team, Grants Staff and Classified Staff from today's meeting. 

Recommendation: Discuss, consider and take any action necessary to approve the total compensation packages of the above groups.

Recommended Motion(s):  Discuss, consider and take any action necessary to approve the total compensation packages of the above groups Passed with a motion by Board Member #1 and a second by Board Member #2.
Discussion: 

No Action at this time

5.9. ESU 7 2018-2019 General Calendar
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, Consider and take any necessary action to approve the ESU 7 2018-2019 General Calendar as presented.

Recommended Motion(s):  ESU 7 2017-2018 General Calendar as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
ESU 7 2018-2019 General Calendar as presented Passed with a motion by Joyce Baumert and a second by Dan Hoesly.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
6. Discussion Items
Agenda Item Type:  Procedural Item
Rationale: 

 

6.1. Accreditation Update
Speaker(s):  Laura Plas and/or Otis Pierce
Agenda Item Type:  Information Item
Rationale: 

Members of the ESU 7 Accreditation Team will deliver an update on preparations for the March 25-28, 2018 External AdvancED Visit.

Discussion: 

Professional Development Coordinator, Laura Plas, gave an overview of the Accreditation process and who will be visiting our ESU and School Districts in March. 

Attachments:
6.2. Behavior Program Update
Speaker(s):  Darus Mettler or Designee
Agenda Item Type:  Information Item
Rationale: 

Special Education Director, Mettler, will give an update on the Educational Behavioral Health Program and plans for a feasibility study.

Discussion: 

Special Education Director Mettler and Administrator Polk gave an overview of answers to questions asked by the members of the Board during follow up calls.  Administrator Polk introduced Dan Keiter or RVW to discuss the information that would be involved in the feasibility study.

In February, there will be an agenda item to approve the EBHP as part of the 19-20 services plan.

6.3. Feasibility Study Information
Speaker(s):  RVW, Inc
Agenda Item Type:  Information Item
Rationale: 

Dan Keiter with RVW, Inc. will discuss with the ESU 7 Board what is involved in the feasibilty study and will respond to questions.

Discussion: 

Dan Keiter from RVW, Inc. answered questions from the Board regarding a feasibility study in the development of the EBHP.  The study will take 30-45 days which will be followed by some preliminary designs and price estimates.  The second phase (Bid Process) will take 2-3 months.  Construction will take 4-6 months depending upon structural soundness.  Information regarding existing facilities will be utilized to enhance design structure and model successful programming.  RVW will meet with Administrator Polk and Special Education Director Mettler to discuss programming and structural need.

 

 

 

 

6.4. SIMPL Overview
Speaker(s):  Larianne Polk
Agenda Item Type:  Information Item
Rationale: 

Administrator Polk will provide more information regarding SIMPL (Services Implementation Matrix Process and Log).  Please see the attached Powerpoint slides for reference.

Discussion: 

Administrator Polk provided an in-depth overview of SIMPL to the Board to better prepare them for the Accreditation Process.  She delved into the three stages of SIMPL and how our School Districts are engaged in the process.

 

Attachments:
6.5. Accountability and Disclosure
Speaker(s):  Larianne Polk or designee
Agenda Item Type:  Information Item
Rationale: 

Policy 1.20, Conflict of Interest states: Members of the Board of Educational Service Unit 7 shall abstain from voting on matters on which they may have a conflict of interest. Any Board member who would be required to take any action or make any decision in the discharge of his or her duties that may cause financial benefit or detriment to him or her, a member of his or her immediate family, or a business with which he or she is associated, which is distinguishable from the effects of such action on the public generally or a broad segment of the public, shall take the following actions as soon as he or she is aware of such potential conflict or should reasonably be aware of such potential conflict, whichever is sooner.

Attachments:
6.6. Administrator's Report
Speaker(s):  Larianne Polk
Agenda Item Type:  Information Item
Rationale: 

Facilities Update - South Building HVAC problems over Holiday Break
ESUCC Update - Administrator Polk will update the Board on the January ESUCC Meeting.
Administrator's Goals - Attached for your Review

Legislative Update - Administrator Polk will give an overview of relevant bills introduced to the Legislature.

2017 Santa Visit Data - Administrator Polk will review the Santa Statistics from 2017 with the Board.

Discussion: 

Administrator Polk gave an overview of Legislative Bills which may affect the School Districts and ESU 7.

ESUCC Updates: Administrator Polk discussed the redesign process for the ESUCC. Feb 23rd will be ESUCC's Legislative Day at the Capitol.

Facilities: Administrator Polk informed the Board of heating challenges in the South Building.  Special Education Director Mettler will make plans to resolve the issues.

Administrator Polk gave an overview of this year's Santa Visits.

Officers of the Board are invited to Lunch for the taco bar on March 26, 2018 for the AdvancED Visit.  Lunch 12-1 with interviews to follow.

Administrator Polk will be absent for the February Board Meeting.  Special Education Director Mettler will be present in her absence.

Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
7. Adjournment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion: 

Adjourned at 7:21pm.

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