January 15, 2018 at 5:30 PM - Regular Board of Directors Meeting
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1. Call the meeting to order
Speaker(s):
Don Ellison or Designee
Rationale:
LEADERSHIP • SERVICE • SUPPORT - ESU 7 Mission Statement
Discussion:
President Don Ellison conducted the meeting. |
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1.1. Notification of Open Meetings Law
Speaker(s):
Don Ellison or Designee
Rationale:
This meeting has been preceded by advance notice and is hereby declared to be in open session. A copy of the Open Meetings Act is posted in the meeting room. |
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1.2. Roll Call
Speaker(s):
Don Ellison or Designee
Discussion:
Roll call was taken at: 5:31pm Staff present: Larianne Polk, Administrator Linda Shefcyk, Business Manager Katy McNeil, Secretary to the Board of Directors Marci Ostmeyer, Professional Development Director Darus Mettler, Special Education Director Otis Pierce, Professional Development Coordinator Laura Plas, Professional Development Coordinator |
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1.2.1. Board Absences
Speaker(s):
Don Ellison or Designee
Rationale:
Staff Recommendation: Discuss, consider and take action to approve the Board member absences.
Recommended Motion(s):
Discuss, consider and take action to approve the Board member absences Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Jack Young was absent due to personal travel. |
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1.3. Pledge of Allegiance
Speaker(s):
Don Ellison or Designee
Discussion:
All members present participated in the Pledge of Allegiance. |
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2. Public Forum
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2.1. Welcome Visitors
Speaker(s):
Don Ellison or Designee
Discussion:
Dan Keiter of KVW, Inc. was present and welcomed. |
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2.2. Public Comment
Speaker(s):
Don Ellison or Designee
Rationale:
The Board has the discretion to limit the amount of time set aside for public participation.
Citizens wishing to address the Board on a certain agenda item must notify the Educational Service Unit Administrator prior to the board meeting. Citizens wishing to present petitions to the Board may do so at this time. However, the Board will only receive the petitions and not act upon them or their contents. Public Participation in Board Meetings Policy 1.02.02
Attachments:
()
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3. Approval of Agenda
Speaker(s):
Don Ellison or Designee
Rationale:
The sequence of agenda topics is subject to change at the discretion of the Board.
Recommended Motion(s):
Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
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4. Consent Agenda
Speaker(s):
Don Ellison or Designee
Rationale:
Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon. Consent Agenda Includes:
Recommendation: Discuss, consider and take any action necessary to approve the consent agenda as presented.
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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4.1. Approval of Minutes
Speaker(s):
Don Ellison or Designee
Attachments:
()
Goals:
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4.2. Treasurer's Report
Speaker(s):
Don Ellison or Designee
Attachments:
()
Goals:
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4.3. Presentation of Bills for the current month totaling $550,277.66 - Bills #66568 through #66700.
Speaker(s):
Don Ellison or Designee
Rationale:
The summary of bills for the current month total: $550,277.66 - Bills #66568 through #66700. Inservice bills total: $0 TECH Arrears: Central City $12.50, High Plains $272.50, Scotus $300.00 Excess Lodging for Darus Mettler - AESA: $1.63
Recommended Motion(s):
Bills as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
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4.4. Special Education Resignation
Speaker(s):
Darus Mettler or Designee
Rationale:
Resignation of Michelle Konwinski, Cen7ter Life Skills Tech.
Attachments:
()
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4.5. 2018-2019 Mileage Allowance
Speaker(s):
Larianne Polk
Rationale:
As per Policy 3.14 Mileage Allowance, the Board shall approve the mileage rate in the January meeting. The ESU Master Negotiated Agreement stipulates all employees covered by the agreement shall receive mileage compensation at the IRS approved reimbursable rate. Currently, all of our employees are compensated at the same rate. The Mileage Rate for 2018-2019 is $.545.
Attachments:
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Goals:
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5. Action Items
Speaker(s):
Don Ellison or Designee
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5.1. Adoption of Article I, Section 2, A-B and Article I, Section 3, A-G
Speaker(s):
Don Ellison or Designee
Rationale:
Recommendation: Discuss, consider and take all necessary action to adopt Article I, Section 2, A-B and Article I, Section 3, A-G as presented
Recommended Motion(s):
Adoption of Article I, Section 2, A-B and Article I, Section 3, A-G as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
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5.2. Nomination and Election Process
Speaker(s):
Don Ellison
Rationale:
The motion below will be followed by the voting process. After the nomination and voting process, an individual motion for each officer position will take place to be approved by the Board. Recommendation: I would like to request a motion- -a two-part motion indicating that the Administrator will preside over the nomination and election process; and that a roll-call vote will be used during the election after which the Secretary to the Board will declare the result. Do I hear a motion to this affect?"
Recommended Motion(s):
Discuss, consider and take any action necessary for the Administrator to preside over the nomination and election process; and that a roll-call vote will be used during the election after which the Secretary to the Board will declare the result. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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5.3. Election of Board President
Speaker(s):
Don Ellison or Designee
Rationale:
Recommendation: Discuss, consider and take any necessary action to elect as President of Board of Directors.
Recommended Motion(s):
Election of as President of the Board of Directors Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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5.4. Election of Vice President of the Board of Directors
Speaker(s):
Don Ellison or Designee
Rationale:
Recommendation: Discuss, consider and take any necessary action to elect as Vice President of Board of Directors.
Recommended Motion(s):
Election of as Vice President of Board of Directors Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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5.5. Election of Secretary of Board of Directors
Speaker(s):
Don Ellison or Designee
Rationale:
Recommendation: Discuss, consider and take any necessary action to elect as Secretary of Board of Directors.
Recommended Motion(s):
Election of as Secretary of Board of Directors Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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5.6. Appointment of Secretary to the Board of Directors
Speaker(s):
Don Ellison or Designee
Rationale:
Recommendation: Discuss, consider and take any necessary action to appoint as Secretary to the Board of Directors.
Recommended Motion(s):
Appointment of as Secretary to the Board of Directors Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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5.7. Appointment of Treasurer to the Board of Directors
Speaker(s):
Don Ellison or Designee
Rationale:
Recommended Motion(s):
Appointment of as Treasurer to the Board of Directors Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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5.8. Negotiations Committee Update
Speaker(s):
Chairman, Doug Kluth
Rationale:
Chairman Kluth will provide information of Negotiations Committee discussions regarding total compensation for Leadership Team, Grants Staff and Classified Staff from today's meeting. Recommendation: Discuss, consider and take any action necessary to approve the total compensation packages of the above groups.
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the total compensation packages of the above groups Passed with a motion by Board Member #1 and a second by Board Member #2.
Discussion:
No Action at this time |
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5.9. ESU 7 2018-2019 General Calendar
Speaker(s):
Larianne Polk
Rationale:
Recommendation: Discuss, Consider and take any necessary action to approve the ESU 7 2018-2019 General Calendar as presented.
Recommended Motion(s):
ESU 7 2017-2018 General Calendar as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
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6. Discussion Items
Rationale:
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6.1. Accreditation Update
Speaker(s):
Laura Plas and/or Otis Pierce
Rationale:
Members of the ESU 7 Accreditation Team will deliver an update on preparations for the March 25-28, 2018 External AdvancED Visit.
Attachments:
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Discussion:
Professional Development Coordinator, Laura Plas, gave an overview of the Accreditation process and who will be visiting our ESU and School Districts in March. |
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6.2. Behavior Program Update
Speaker(s):
Darus Mettler or Designee
Rationale:
Special Education Director, Mettler, will give an update on the Educational Behavioral Health Program and plans for a feasibility study.
Discussion:
Special Education Director Mettler and Administrator Polk gave an overview of answers to questions asked by the members of the Board during follow up calls. Administrator Polk introduced Dan Keiter or RVW to discuss the information that would be involved in the feasibility study. In February, there will be an agenda item to approve the EBHP as part of the 19-20 services plan. |
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6.3. Feasibility Study Information
Speaker(s):
RVW, Inc
Rationale:
Dan Keiter with RVW, Inc. will discuss with the ESU 7 Board what is involved in the feasibilty study and will respond to questions.
Discussion:
Dan Keiter from RVW, Inc. answered questions from the Board regarding a feasibility study in the development of the EBHP. The study will take 30-45 days which will be followed by some preliminary designs and price estimates. The second phase (Bid Process) will take 2-3 months. Construction will take 4-6 months depending upon structural soundness. Information regarding existing facilities will be utilized to enhance design structure and model successful programming. RVW will meet with Administrator Polk and Special Education Director Mettler to discuss programming and structural need.
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6.4. SIMPL Overview
Speaker(s):
Larianne Polk
Rationale:
Administrator Polk will provide more information regarding SIMPL (Services Implementation Matrix Process and Log). Please see the attached Powerpoint slides for reference.
Attachments:
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Discussion:
Administrator Polk provided an in-depth overview of SIMPL to the Board to better prepare them for the Accreditation Process. She delved into the three stages of SIMPL and how our School Districts are engaged in the process.
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6.5. Accountability and Disclosure
Speaker(s):
Larianne Polk or designee
Rationale:
Policy 1.20, Conflict of Interest states: Members of the Board of Educational Service Unit 7 shall abstain from voting on matters on which they may have a conflict of interest. Any Board member who would be required to take any action or make any decision in the discharge of his or her duties that may cause financial benefit or detriment to him or her, a member of his or her immediate family, or a business with which he or she is associated, which is distinguishable from the effects of such action on the public generally or a broad segment of the public, shall take the following actions as soon as he or she is aware of such potential conflict or should reasonably be aware of such potential conflict, whichever is sooner.
Attachments:
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6.6. Administrator's Report
Speaker(s):
Larianne Polk
Rationale:
Facilities Update - South Building HVAC problems over Holiday Break Legislative Update - Administrator Polk will give an overview of relevant bills introduced to the Legislature. 2017 Santa Visit Data - Administrator Polk will review the Santa Statistics from 2017 with the Board.
Attachments:
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Goals:
Discussion:
Administrator Polk gave an overview of Legislative Bills which may affect the School Districts and ESU 7. ESUCC Updates: Administrator Polk discussed the redesign process for the ESUCC. Feb 23rd will be ESUCC's Legislative Day at the Capitol. Facilities: Administrator Polk informed the Board of heating challenges in the South Building. Special Education Director Mettler will make plans to resolve the issues. Administrator Polk gave an overview of this year's Santa Visits. Officers of the Board are invited to Lunch for the taco bar on March 26, 2018 for the AdvancED Visit. Lunch 12-1 with interviews to follow. Administrator Polk will be absent for the February Board Meeting. Special Education Director Mettler will be present in her absence. |
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7. Adjournment
Speaker(s):
Don Ellison or Designee
Discussion:
The meeting adjourned at 7:21pm. |
