Public Meeting Agenda: February 19, 2018 at 5:30 PM - Regular Board of Directors Meeting

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February 19, 2018 at 5:30 PM - Regular Board of Directors Meeting Agenda

February 19, 2018 at 5:30 PM - Regular Board of Directors Meeting
1. Call the meeting to order
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale: 

 

LEADERSHIP  •  SERVICE  •  SUPPORT

 

Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting.  Notice of this meeting was also given in advance to all members of the Board of Directors.  Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Directors were taken while the convened hearing was open to the attendance of the public.

Discussion:  President Don Ellison conducted the meeting.
1.1. Notification of Open Meetings Law
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale: 

This meeting has been preceded by reasonable advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the meeting room.

1.2. Roll Call
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  Roll call was taken at: 5:30pm
Staff present:
Larianne Polk, Administrator
Linda Shefcyk, Business Manager
Katy McNeil, Secretary to the Board of Directors
Marci Ostmeyer, Professional Development Director
Darus Mettler, Special Education Director
1.2.1. Board Absences
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Jen Miller will be absent from the February Board Meeting for work travel.

Staff Recommendation: Discuss, consider and take action to approve the Board member absences.

Recommended Motion(s):  Board Member absences as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Board Member absences as presented Passed with a motion by Doug Pauley and a second by Terry Fusco.
No Action(s) have been added to this Agenda Item.
Discussion:  Richard Stephens was absent for personal reasons.
Goals:
  • Communication and Marketing
1.3. Pledge of Allegiance
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  All members present participated in the Pledge of Allegiance.
2. Public Forum
Agenda Item Type:  Procedural Item
2.1. Welcome Visitors
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  The Board welcomed Jeff Anderson of Fullerton Public Schools to present the Services Plan.
2.2. Public Comment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale:  The Board has the discretion to limit the amount of time set aside for public participation. 


Citizens wishing to address the Board on a certain agenda item must notify the Educational Service Unit Administrator prior to the board meeting.  Citizens wishing to present petitions to the Board may do so at this time.  However, the Board will only receive the petitions and not act upon them or their contents.

Public Participation in Board Meetings Policy 1.02.02
Attachments:
3. Approval of Agenda
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

The sequence of agenda topics is subject to change at the discretion of the Board.

Recommendation: Discuss, consider and take any necessary action to approve agenda as presented.

Recommended Motion(s):  Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Agenda as presented Passed with a motion by Dan Hoesly and a second by Gary Wieseler.
No Action(s) have been added to this Agenda Item.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
4. 2018-2019 Services Plan
Speaker(s):  Jeff Anderson, Advisory Committee Chair
Agenda Item Type:  Action Item
Rationale: 

The ESU 7 Advisory Committee Chair attending will make a summary report to the Board on the plan for the Levy and Core Services for 2018 - 2019. 

Recommendation: Discuss, consider and take any necessary action to approve the plan for Levy and Core Services for 2018 - 2019 as presented.

Recommended Motion(s):  Levy and Core Services for 2018 - 2019 as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Discussion:  Jeff Anderson, Superintendent of Fullerton Public Schools and this year's Superintendent Advisory Committee Chair, gave an overview of the SIMPL process the Superintendents and Principals go through to help determine services for ESU 7 Districts.  He described the 2018-2019 Services Plan and the new services which have been added to it for the upcoming school year along with the results of the SIMPL services planning process. 
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
5. Consent Agenda
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Consent Agenda
Rationale: 

Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. 

If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon.

Consent Agenda Includes:

  • Minutes from the previous meeting(s)
  • Treasurer's Report
  • Presentation of the Bills
  • Certificated/Classified Hire(s)/Reassignments/Resignation(s)
  • Other Routine Agenda Items

Recommendation: Discuss, consider and take any action necessary to approve the consent agenda as presented.

Recommended Motion(s):  Consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Levy and Core Services for 2018 - 2019 as presented Passed with a motion by Marni Danhauer and a second by Dan Hoesly.
No Action(s) have been added to this Agenda Item.
5.1. Minutes
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Consent Item
Rationale: 

This is a consent item.

Attachments:
Goals:
  • Communication and Marketing
5.2. Treasurer's Report
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Consent Item
Rationale:  This is a consent item.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5.3. Presentation of Bills #66701 through #66835 totaling $719,471.26
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Consent Item
Rationale: 

The summary of Bills #66701 through #66835 totaling $719,471.26.

Inservice bills total: $ 0

SPED Arrears:0

TECH Arrears: High Plains $197.50, Scotus $300
 

Check #
Amount
Vendor
Description
66714
$15,766.21
Boone Central Schools
Title 1 Reimbursement
66723
$40,463.16
Central City Public Schools
Title 1 Reimbursement
66730
$8,652.33
Cross County School
Title 1 Reimbursement
66734
$20,932.66
Eakes Office Solutions
Copier Maintenance/PD desk
66739
$6,962.12
ESU 2
NNNC 2nd Quarter
66746
$10,198.00
High Plains Community Schools
Title 1 Reimbursement
66750
$13,176.56
Howells-Dodge Consolidated Schools
Title 1 Reimbursement
66761
$46,476.18
Lakeview Community Schools
Title 1 Reimbursement
66776
$5,238.56
MNJ Technologies Direct
Telecom Equipment
66788
$5,995.00
Roman, Wiemer & Assoc.
2016-17 Audit
66803
$9,720.00
Weidenhammer
Alio accounting software maintenance
66833
$5,267.26
Stuthman Enterprises, LLC
Amanda Stuthman Speech Services



This is a consent item.

Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5.4. Special Education Classified New Hires - Two Paraprofessionals
Speaker(s):  Darus Mettler or Designee
Agenda Item Type:  Consent Item
Rationale:  Ashley Starostka

Ashley will be a paraprofessional in our Cen7ter.  She has completed a Bachelor’s of Science in Criminal Justice at UNO.  She has a number of experiences in working with students with disabilities.  Past experiences are Omni Behavioral Health, Integrated Care Coordinator with Region 4 and Child and Family Services Specialist.  While in college, she worked at Mosaic for 3 years.  She has an extensive history working with at risk youth and youth with developmental disabilities.


Cameron Jakub

Cameron will be a paraprofessional in our Cen7ter.  He has completed 48 hours of education at UNL.  His future goals are to become a physical therapist.  He is continuing his college education at Columbus Community College at this time.  Cameron shared that he has always had a special connection with student that have special needs.

This is a consent item.
6. Action Items
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Action(s):
Consent Agenda as presented Passed with a motion by Joyce Baumert and a second by Doug Pauley.
No Action(s) have been added to this Agenda Item.
6.1. Annual NASB Membership Dues of $735
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Rationale: 

Annual Membership Dues for NASB Fiscal Year 4/1/2018 to 3/31/2019 are $735.00 if paid by 4/1/18, otherwise they are $750.

Recommendation: Discuss, consider and take any action necessary to approve payment of annual NASB Membership Dues for 2018-2019.

Recommended Motion(s):  Payment of Annual NASB Membership Dues for 2018-2019 Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Payment of Annual NASB Membership Dues for 2018-2019 Passed with a motion by Jack Young and a second by Joyce Baumert.
No Action(s) have been added to this Agenda Item.
Discussion:  Moving forward, this will become a consent item per Board Member request.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
6.2. Annual SPARQ Meeting Dues of $1,500
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Annual Dues for SPARQ Meetings Fiscal Year 4/1/2018 to 3/31/2019 are $1,500.

Recommendation: Discuss, consider and take any action necessary to approve payment of annual SPARQ Meeting Dues for 2018-2019.

Recommended Motion(s):  Payment of annual SPARQ Meeting Dues for 2018-2019 Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Payment of annual SPARQ Meeting Dues for 2018-2019 Passed with a motion by Terry Fusco and a second by Doug Pauley.
No Action(s) have been added to this Agenda Item.
Discussion:  Moving forward, this will become a consent item per Board Member request.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
6.3. Negotiation Committee Update
Speaker(s):  Negotiations Commiittee
Agenda Item Type:  Action Item
Rationale: 

The Board Negotiations Committee will provide reports regarding directors, classified staff and grant facilitators.

Action(s):
Setting the base salary at $12.50 an hour for Paraprofessionals and $13.50 an hour for High Needs Paraprofessionals with a the total package increase of 8.63% for Paraprofessionals in Special Education Passed with a motion by Doug Kluth and a second by Terry Fusco.
Classified staff total package increase of 3.5% Passed with a motion by Doug Kluth and a second by Richard Luebbe.
Grants Staff total package increase of 3.5% Passed with a motion by Doug Kluth and a second by Doug Pauley.
No Action(s) have been added to this Agenda Item.
Discussion:  Next month, the Negotiations Committee will make recommendations for the Leadership Team and Director's compensation.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
6.4. Reading of Article I, Section 5, (A-D); Section 6, (A-D); Section 7, (A-B)
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Administrator Polk will demonstrate use of the new Policy Manual located on the ESU 7 Website.

Recommendation: Discuss, consider and take all necessary action to approve Article I, Section 5, (A-D); Section 6, (A-D); Section 7, (A-B) as presented

Recommended Motion(s):  Article I, Section 5, (A-D); Section 6, (A-D); Section 7, (A-B) as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Article I, Section 5, (A-D); Section 6, (A-D); Section 7, (A-B) as presented Passed with a motion by Terry Fusco and a second by Joyce Baumert.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
6.5. 2016-2017 Audit Report
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Rationale: 

Romans, Wiemer & Associates, CPAs, completed an audit of ESU 7's fiscal year ending on August, 31, 2017 and submitted their findings to the State Auditor's Office and the Commissioner of Education.

Recommendation: Discuss, consider and take any necessary action to approve the 2016-2017 Audit as presented.

Recommended Motion(s):  2016-2017 Audit Report as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
2016-2017 Audit Report as presented Passed with a motion by Doug Pauley and a second by Joyce Baumert.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
6.6. ESU 7 2019-2020 General Calendar
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, Consider and take any necessary action to approve the ESU 7 2019-2020 General Calendar as presented.

Recommended Motion(s):  ESU 7 2019-2020 General Calendar as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
ESU 7 2019-2020 General Calendar as presented Passed with a motion by Dan Hoesly and a second by Jack Young.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
7. Discussion Items
Agenda Item Type:  Procedural Item
Rationale: 

 

7.1. AdvancED Visit Update
Speaker(s):  Larianne Polk or Designee
Agenda Item Type:  Information Item
Rationale:  The AdvancED Visit is scheduled for March 25-28, 2018.  Administrator Polk will review the agenda for the visit as well as the details requiring Board Member attention and attendance.

Please see the attached Powerpoint for more information.
Discussion:  Administrator Polk reviewed the timeline and updates for the AdvancED Visit scheduled for March 25-28, 2018.  She provided information to members of the Board on opportunities for their participation.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
7.2. Educational Behavioral Health Program Updates
Speaker(s):  Darus Mettler or Designee
Agenda Item Type:  Information Item
Rationale:  Monthly updates to the Board regarding the status of the Educational Behavioral Health Program will be provided during this item.

This month's update will include: Feasibility Study update and general discussion.
Discussion:  Special Education Director Mettler gave an overview of the progress to date in completing the feasibility study.  He gave an updated overview of the timeline. Director Mettler also gave an overview of the potential passing of LB998 which would allow for a social worker for each ESU across the state to use as deemed necessary for programming with a three year privately funded initiative.  Additionally, he shared some information with the Board about a potential partnership with the health community in Columbus. 
Goals:
  • Communication and Marketing
  • Partnerships
7.3. Board Visit Reports
Speaker(s):  Marni Danhauer and Gary Wieseler
Agenda Item Type:  Information Item
Rationale:  Board Members Marni Danhauer and Gary Wieseler will give an overview of their visits with Clarkson and High Plains Boards of Education.

This marks the conclusion of the 2017-2018 Board of Education Visits.
Discussion:  Marni Danhauer and Gary Wieseler each gave an overview of their visits to High Plains and Clarkson Public Schools.  Both visits were pleasant and reflected gratitude toward ESU 7 and our work with schools.
7.4. Administrator's Report
Speaker(s):  Larianne Polk
Agenda Item Type:  Information Item
Rationale: 

ESUCC Update
Legislative Update - Attached for your Review
Administrator's Goals - Attached for your Review
Mark your calendar for the 2018 Board Recognition Dinner: April 16, 2018

Discussion:  ESUCC Update - Began the ESUCC Re-design process to improve statewide impact.
Legislative Update - Administrator Polk gave an overview of the 2018 Legislative Session Update, attached, to the Board which highlighted bills to watch and potentially be concerned with.
Administrator's Goals - Attached for your Review
Mark your calendar for the 2018 Board Recognition Dinner: April 16, 2018
Administrator Polk shared information regarding Schuyler and their priority status within the state.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
8. Adjournment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  Adjourned at 6:38
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