Public Meeting Agenda: April 16, 2018 at 4:00 PM - Regular Board of Directors Meeting

Download

View Options:

Show Everything
Hide Everything

April 16, 2018 at 4:00 PM - Regular Board of Directors Meeting Agenda

April 16, 2018 at 4:00 PM - Regular Board of Directors Meeting
1. Call the meeting to order
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale: 

 

LEADERSHIP  •  SERVICE  •  SUPPORT

 

Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting.  Notice of this meeting was also given in advance to all members of the Board of Directors.  Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Directors were taken while the convened hearing was open to the attendance of the public.

Discussion:  President Don Ellison conducted the meeting.
1.1. Notification of Open Meetings Law
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale: 

This meeting has been preceded by reasonable advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the meeting room.

1.2. Roll Call
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  Roll call was taken at: 4:01pm
Staff present:
Larianne Polk, Administrator
Linda Shefcyk, Business Manager
Katy McNeil, Secretary to the Board of Directors
Marci Ostmeyer, Professional Development Director
Darus Mettler, Special Education Director
Dan Ellsworth, Network Operations Coordinator
1.2.1. Board Absences
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Richard Luebbe will be absent due to a work conflict.
Richard Stephens will be absent due to a personal conflict.

Staff Recommendation: Discuss, consider and take action to approve the Board member absences.

Recommended Motion(s):  Board Member absences as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Board Member absences as presented Passed with a motion by Joyce Baumert and a second by Doug Kluth.
No Action(s) have been added to this Agenda Item.
Discussion:  Marni Danhauer was also absent for medical.
Goals:
  • Communication and Marketing
1.3. Pledge of Allegiance
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  All members present participated in the Pledge of Allegiance.
2. Public Forum
Agenda Item Type:  Procedural Item
2.1. Welcome Visitors
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  No visitors were present.
2.2. Public Comment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale:  The Board has the discretion to limit the amount of time set aside for public participation. 


Citizens wishing to address the Board on a certain agenda item must notify the Educational Service Unit Administrator prior to the board meeting.  Citizens wishing to present petitions to the Board may do so at this time.  However, the Board will only receive the petitions and not act upon them or their contents.

Public Participation in Board Meetings Policy 1.02.02
Discussion:  No public comments provided.
Attachments:
3. Approval of Agenda
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

The sequence of agenda topics is subject to change at the discretion of the Board.

Recommendation: Discuss, consider and take any necessary action to approve agenda as presented.

Recommended Motion(s):  Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Agenda as presented Passed with a motion by Terry Fusco and a second by Doug Pauley.
No Action(s) have been added to this Agenda Item.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
4. Consent Agenda
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Consent Agenda
Rationale: 

Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. 

If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon.

Consent Agenda Includes:

  • Minutes from the previous meeting(s)
  • Treasurer's Report
  • Presentation of the Bills
  • Certificated/Classified Hire(s)/Reassignments/Resignation(s)
  • Other Routine Agenda Items

Recommendation: Discuss, consider and take any action necessary to approve the consent agenda as presented.

Recommended Motion(s):  Consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Consent agenda as presented Passed with a motion by Jack Young and a second by Gary Wieseler.
No Action(s) have been added to this Agenda Item.
4.1. Minutes
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Consent Item
Rationale: 

This is a consent item.

Attachments:
Goals:
  • Communication and Marketing
4.2. Treasurer's Report
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Consent Item
Rationale:  This is a consent item.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
4.3. Presentation of Bills #66979 through #67119 totaling $673,668.68
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Consent Item
Rationale: 

The summary of bills for the current month Bills #66979 through #67119 totaling $673,668.68

Inservice bills total: $0

SPED Arrears: 0

TECH Arrears: 0

High amount Checks:

Check # Amount Vendor Description
67000 $11,463.56 Capital One Migrant National Conference/ travel/Memberships
67009 $37,890.00 Close Up Foundation c/o Buke & Herbert Migrant Closeup Travel
67011 $11,255.00 Columbus Public Schools Deaf Ed Contract
67018 $10,639.19 Eakes Office Solutions Copier Maintenance
67023 $6,422.56 ESU 2 NNNC 3rd Qtr.
67031 $10,910.92 High Plains Comm. Schools Title 1 Reimbursement
67045 $39,776.12 Lakeview Comm. Schools Title 1 Reimbursement
67067 $6,507.34 Ramada River's Edge Convention Early Childhood Conf/AdvancED


This is a consent item.

Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5. Action Items
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
5.1. Negotiation Committee Update
Speaker(s):  Negotiations Committee
Agenda Item Type:  Action Item
Rationale: 

The Board Negotiations Committee has made the following recommendations:
ESU 7 Directors: 3.59% Total Compensation Package Increase
ESU 7 Professional Development Coordinators: 0% Total Package Increase which includes a reduction in contract days from 245 to 225, with no vacation days, 2 personal days and 12 sick days.  This reduction in days equates to a 4.08% value in days.

There are five professional personnel in the Professional Development Coordinator group; there are three professional personnel in the Director group.  Professional Development Coordinators support school districts and school district personnel. They will move to a shorter contract length with fewer out of district meeting obligations, in order to optimize their time when school districts are in session. This change will move the Professional Develop Coordinators' contracts in line with the prevalent practices across ESUs in the state.  Directors continue to work on a 245 year calendar in order to support systems, processes, and work not specifically confined to the school year.  

Recommendation 1:  Discuss, consider and take any necessary action to approve the ESU 7 Directors' Total Compensation Package Increase of 3.59% for the 2018-2019 contract year.

Recommendation 2: Discuss, consider and take any action necessary to approve the ESU 7 Professional Development Coordinators' Total Compensation Package Increase of 0% which includes a reduction in contract days from 245 to 225, with 0 vacation days, 2 personal days and 12 sick days.

Recommended Motion(s):  ESU 7 Directors' Total Compensation Package Increase of 3.59% for the 2018-2019 contract year Passed with a motion by Board Member #1 and a second by Board Member #2.
Recommended Motion(s) #2:  ESU 7 Professional Development Coordinators' Total Compensation Package Increase of 0% which includes a reduction in contract days from 245 to 225, with 0 vacation days, 2 personal days and 12 sick days Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
ESU 7 Directors' Total Compensation Package Increase of 3.59% for the 2018-2019 contract year Passed with a motion by Doug Kluth and a second by Terry Fusco.
ESU 7 Professional Development Coordinators' Total Compensation Package Increase of 0% which includes a reduction in contract days from 245 to 225, with 0 vacation days, 2 personal days and 12 sick days Passed with a motion by Doug Kluth and a second by Joyce Baumert.
No Action(s) have been added to this Agenda Item.
Discussion:  Chairman Kluth expressed his appreciation to committee members and the staff on the negotiations team for the work they did this season.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5.2. ESUCC Master Services Agreement 2018-2019
Speaker(s):  Larianne Polk or Designee
Agenda Item Type:  Action Item
Rationale:  The 2018-2019 ESUCC Master Services Agreement has been received and is attached. The document includes the Master Services Agreement and a summary of fees and projects.

Recommendation: Discuss, consider, and take any action necessary to approve the attached 2018-2019 Master Services Agreement as presented.
Recommended Motion(s):  2018-2019 Master Services Agreement as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
2018-2019 Master Services Agreement as presented Passed with a motion by Terry Fusco and a second by Jennifer Miller.
No Action(s) have been added to this Agenda Item.
Discussion:  The Board agreed that this item will be considered a consent item moving forward with the condition there is a comparison to the prior year's contract to show changes.  If this comparison is not available, this item will remain a separate agenda item.
Attachments:
5.3. Reading of Article II, Section 7, A through B
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve Article II, Section 7, A through B as presented.

Recommended Motion(s):  Article II, Section 7, A through B as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Article II, Section 7, A through B as presented. Passed with a motion by Jennifer Miller and a second by Jack Young.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
6. Discussion Items
Agenda Item Type:  Procedural Item
Rationale: 

 

6.1. Educational Behavioral Health Program Updates
Speaker(s):  Darus Mettler and Joyce Baumert
Agenda Item Type:  Information Item
Rationale:  Monthly updates to the Board regarding the status of the Educational Behavioral Health Program will be provided during this item.

Board Member Baumert will provide a report from the EBHP Building Committee.

 
Discussion:  Board Members Baumert and Pauley are members of the EBHP Building Committee.  Member Baumert gave an overview of the building committee meeting.  She provided a list of the committee members present.  The recommendation of the committee was to increase the size of the building project by 2,000 square feet.

Administrator Polk provided the report from the Board of Adjustment Appeals meeting for the waiver of the parking spaces at Girard Park. 
To move ahead with the EBHP Schematic and probable cost opinion, Administrator Polk must have a second bid for opinion of cost and schematic drawings after which Administrator Polk will make a decision as to the vendor who will provide this service.

The committee will be meeting in the next month to move forward with the opinion of cost and the schematics. 
 
Attachments:
6.2. AdvancED Visit Report
Speaker(s):  Larianne Polk
Agenda Item Type:  Information Item
Rationale:  Administrator Polk will discuss the ESU 7 AdvancED Visit.
Discussion:  Administrator Polk gave an overview of the AdvancED Visit and the preliminary findings of the committee.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
6.3. Budget Committee Report
Speaker(s):  Terry Fusco
Agenda Item Type:  Information Item
Rationale:  The Budget Committee met today to discuss the following items:
Committee Responsibilities
Team Drive Contents and Orientation
Timeline for Budget Committee Meetings

Chairman Fusco will provide a report to the Board on the above topics.  
Discussion:  Chairman Fusco gave an overview of today's Budget Committee Meeting.  The Budget Committee has gone paperless this year and has begun working within Google Team Drive.  The team reviewed their roles and responsibilities,  schedules and re-visited the Committee and Board Member Goals.  The process has just begun and will update the Board throughout the process.
6.4. Administrator's Report
Speaker(s):  Larianne Polk
Agenda Item Type:  Information Item
Rationale: 

Administrator Practicum Student will be present at the May Budget Committee and Full Board Meeting.  He will present information to the Board.
Superintendent Visits are underway for spring.  9/19
Administrator's Goals - Attached for your Review
Legislative Update - Attached for your Review
Board Meeting Reminders:

  • Editing the Agenda can be done up to 24 hours before the scheduled meeting.
  • Staff Contracts outside of Negotiated Guidelines will not be a part of the Consent Agenda.  In the event this occurs, the motion and second will be as follows:
    • Motion: I move to approve the contract for "name and title." 
    • Subsidiary Motion:  I move to confirm placement of "name and title" at step "#."
  • If at any time any Board Member has a question about an item in the Consent Agenda, any member can request to have it pulled out.  This then becomes the very next action item.


Upcoming Events:
-Today, Board Recognition Dinner: 5:30pm at the Elks Country Club
-May 10, 2018, Cen7ter Open House 1pm-2:30pm
 

Discussion:  Administrator Polk reviewed the contents of her Administrator Report which included the legislative update to the Board, an update of superintendent visits, and reminders to the Board regarding upcoming events.  She also provided the following reminders:
  • Administrator Practicum Student will be present at the May Budget Committee and Full Board Meeting.  He will present information to the Board.
  • Editing the Agenda can be done up to 24 hours before the scheduled meeting.
  • Staff Contracts outside of Negotiated Guidelines will not be a part of the Consent Agenda.  In the event this occurs, the motion and second will be as follows:
    • Motion: I move to approve the contract for "name and title." 
    • Subsidiary Motion:  I move to confirm placement of "name and title" at step "#."
  • If at any time any Board Member has a question about an item in the Consent Agenda, any member can request to have it pulled out.  This then becomes the very next action item.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
7. Adjournment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale:  Meeting adjourned at
Discussion:  The meeting adjourned at 5:05pm.
<< Back to the Public Page for ESU 7