Public Meeting Agenda: June 18, 2018 at 5:30 PM - Regular Board of Directors Meeting

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June 18, 2018 at 5:30 PM - Regular Board of Directors Meeting Agenda

June 18, 2018 at 5:30 PM - Regular Board of Directors Meeting
1. Call the meeting to order
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale: 

 

LEADERSHIP  •  SERVICE  •  SUPPORT

 

Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting.  Notice of this meeting was also given in advance to all members of the Board of Directors.  Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Directors were taken while the convened hearing was open to the attendance of the public.

1.1. Notification of Open Meetings Law
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale: 

This meeting has been preceded by reasonable advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the meeting room.

1.2. Roll Call
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  Roll call was taken at: 5:30pm
Staff present:
Larianne Polk, Administrator
Linda Shefcyk, Business Manager
Katy McNeil, Secretary to the Board of Directors
Dan Ellsworth, Technology Director
1.2.1. Board Absences
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Marni Danhauer will be absent due to family travel.
Gary Wieseler will be absent due to family travel.

Staff Recommendation: Discuss, consider and take action to approve the Board member absences.

Recommended Motion(s):  Board Member absences as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Board Member absences as presented Passed with a motion by Richard Stephens and a second by Dan Hoesly.
No Action(s) have been added to this Agenda Item.
Discussion:  Absences of Jennifer Miller, Gary Wieseler and Marni Danhauer were approved.
Goals:
  • Communication and Marketing
1.3. Pledge of Allegiance
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  All members present participated in the Pledge of Allegiance.
2. Public Forum
Agenda Item Type:  Procedural Item
2.1. Welcome Visitors
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  No visitors were present.
2.2. Public Comment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale:  The Board has the discretion to limit the amount of time set aside for public participation. 


Citizens wishing to address the Board on a certain agenda item must notify the Educational Service Unit Administrator prior to the board meeting.  Citizens wishing to present petitions to the Board may do so at this time.  However, the Board will only receive the petitions and not act upon them or their contents.

Public Participation in Board Meetings Policy 1.02.02
Discussion:  No public comments provided.
Attachments:
3. Approval of Agenda
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

The sequence of agenda topics is subject to change at the discretion of the Board.

Recommendation: Discuss, consider and take any necessary action to approve agenda as presented.

 

 

 

 

 

Recommended Motion(s):  Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Agenda as presented Passed with a motion by Joyce Baumert and a second by Terry Fusco.
No Action(s) have been added to this Agenda Item.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
4. Consent Agenda
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Consent Agenda
Rationale: 

Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. 

If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon.

Consent Agenda Includes:

  • Minutes from the previous meeting(s)
  • Treasurer's Report
  • Presentation of the Bills
  • Certificated/Classified Hire(s)/Reassignments/Resignation(s)
  • Other Routine Agenda Items

Recommendation: Discuss, consider and take any action necessary to approve the consent agenda as presented.

Recommended Motion(s):  Consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Consent agenda as presented Passed with a motion by Jack Young and a second by Terry Fusco.
No Action(s) have been added to this Agenda Item.
4.1. Minutes
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Consent Item
Rationale: 

This is a consent item.

Attachments:
Goals:
  • Communication and Marketing
4.2. Treasurer's Report
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Consent Item
Rationale:  This is a consent item.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
4.3. Presentation of Bills # 67301 through #67460 totaling $668,949.06
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Consent Item
Rationale: 

The summary of bills for the current month total: $668,949.06 - Bills # 67301 through #67460

Inservice bills total: $ 0

SPED Arrears: CPS $7,187.65, Fullerton $14,776.92, Twin River $20,105.21

TECH Arrears: Twin River $250

Check # Amount Vendor Description
67317 $21,655.24 Boone Central Schools Title II, Perkins and Accountability Reimb.
67320 $38,533.03 Brown & Saenger Copy Paper
67326 $10,958.97 Capital One General and Migrant Travel
67329 $10,858.44 CDW-G Tech equipment for schools
67344 $5,400.14 Eakes Office Solutions Copier Maintenance
67378 $11,500.00 Korb Walker Mowers Mower
67379 $12,788.81 Lakeview Comm. Schools Title I and Perkins Reimbursement
67381 $11,895.32 Leigh Comm. Schools Title I and Perkins Reimbursement
67458 $5,479.53 Stuthman Enterprises, LLC SLP Contract


This is a consent item.

Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
4.4. Authorization of Administrator to Sign for Federal/State Funds
Speaker(s):  Larianne Polk
Agenda Item Type:  Consent Item
Rationale:  This Board action authorizes Administrator Polk to be the official signature for all federal and state program funds from July 15, 2018-July 31, 2019.
 
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
4.5. 2018-2019 Grant Contract for Early Learning Connection
Speaker(s):  Larianne Polk or Designee
Agenda Item Type:  Consent Item
Rationale: 

2018-2019 Employee contract Angel Mayberry, Early Learning Connection (ELC) Grant.

 

 

 

Goals:
  • Partnerships
4.6. 2018-2019 Professional Contracts
Speaker(s):  Larianne Polk
Agenda Item Type:  Consent Item
Rationale:  2018-2019 Contracts for Dan Ellsworth, Technology Director, Darus Mettler, Special Education Director, and Marci Ostmeyer, Professional Development Director, Mark Brady, Professional Development Coordinator, Brooke Kavan, Professional Development Coordinator, Brooke Koliha, Professional Development Coordinator, Otis Pierce, Professional Development Coordinator, Laura Plas, Professional Development Coordinator
5. Action Items
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Action(s):
Authorization for Administrator to Pay July Bills Passed with a motion by Doug Kluth and a second by Doug Pauley.
No Action(s) have been added to this Agenda Item.
5.1. Authorization of the Administrator to Pay July Bills in absence of July Board Meeting
Speaker(s):  Larianne Polk or designee
Agenda Item Type:  Action Item
Rationale: 

The ESU 7 Board of Directors will not meet in July, 2018. This Board action gives authority to the Administrator to pay July bills.  The ESU 7 Board will approve these expenses in the next possible Board Meeting.

Recommendation: Discuss, consider and take any action to approve the Administrator's payment of bills in July 2018.

Recommended Motion(s):  Authorization of the Administrator to Pay July Bills Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
July Bills Passed with a motion by Doug Kluth and a second by Doug Pauley.
No Action(s) have been added to this Agenda Item.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5.2. District Technology Coordinator Contracts
Speaker(s):  Larianne
Agenda Item Type:  Action Item
Rationale:  Lenette Sprunk has been offered and accepted the District Technology Coordinator position at ESU 7.  She has worked for the service unit for over 8 years in Assistive Technology.  Her technical integration skills will serve her well in this new position.  Lenette will start July 2nd with Board approval. 
Action(s):
Authorization of the Administrator to Pay July Bills Passed with a motion by Joyce Baumert and a second by Jack Young.
No Action(s) have been added to this Agenda Item.
Attachments:
5.3. Budgeting for additional 1% Budget Authority
Speaker(s):  Larianne Polk or designee
Agenda Item Type:  Action Item
Rationale: 

Nebraska Statute allows an additional 1% in budgeted property tax asking requiring an affirmative vote of 75% of the governing body for approval.  These additional budget authority dollars remain critical as we continue to operate with the one and a half cent levy, no state aid funding for 2018-2019, and spending restrictions for the upcoming years.  In the event valuations change or additional funding becomes available, this action will allow ESU 7 additional budget authority to access those dollars.

Recommendation:  Discuss, consider and take any necessary action to approve the additional 1% in budgeted tax asking.

Recommended Motion(s):  Budgeting for additional 1% Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Budgeting for additional 1% Passed with a motion by Dan Hoesly and a second by Doug Pauley.
No Action(s) have been added to this Agenda Item.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
5.4. Final Tax Request Hearing - Thursday, September 13 at 5:25 p.m. in the ESU 7 Oak Room
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take any action necessary to set the 2018-2019 ESU 7 Final Tax Request Hearing on Thursday, September 13th, 5:25 p.m. ESU 7 Oak Conference Room.

Recommended Motion(s):  2018-2019 ESU 7 Final Tax Request Hearing on Thursday, September 13th, 5:25 p.m. ESU 7 Oak Conference Room Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
2018-2019 ESU 7 Final Tax Request Hearing on Thursday, September 13th, 5:25 p.m. ESU 7 Oak Conference Room Passed with a motion by Terry Fusco and a second by Jack Young.
No Action(s) have been added to this Agenda Item.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5.5. Budget Hearing and Budget Summary - Thursday, September 13 at 5:15 p.m. in the ESU 7 Oak Room
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Rationale:  Recommendation: Discuss, consider and take any action necessary to approve the date for the 2018-2019 ESU 7 Budget Hearing and Budget Summary on Thursday, September 13th, 5:15 p.m. ESU 7 Oak Conference Room.
Recommended Motion(s):  2018-2019 ESU 7 Budget Hearing and Budget Summary on Thursday, September 13th, 5:15 p.m. ESU 7 Oak Conference Room Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
2018-2019 ESU 7 Budget Hearing and Budget Summary on Thursday, September 13th, 5:15 p.m. ESU 7 Oak Conference Room Passed with a motion by Joyce Baumert and a second by Doug Pauley.
No Action(s) have been added to this Agenda Item.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
6. Discussion Items
Agenda Item Type:  Procedural Item
Rationale: 

 

6.1. Educational Behavioral Health Program Updates
Speaker(s):  Darus Mettler or Designee
Agenda Item Type:  Information Item
Rationale:  Monthly updates to the Board regarding the status of the Educational Behavioral Health Program will be provided during this item.
Discussion:  Committee Member Joyce Baumert delivered the report from the Educational Behavioral Health Program Committee which met on May 29, 2018.  She highlighted the decisions for schematic design which the committee discussed and agreed upon.  The Board would like to know what the cost is to finish out the unfinished space shown in Classroom B and C.  Administrator Polk and the Budget Committee will discuss the billing structure for the EBHP for member schools in early August.  She reviewed the construction timeline with the Board Members.  Administrator Polk discussed what needs to be moved in the warehouse prior to construction. The committee is looking for temporary solutions utilizing space at other districts if needed.  Administrator Polk responded to questions from members of the board.

 
Attachments:
6.2. Policy Readings
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Information Item
Rationale: 

There are no policies to review this month.  Administrator Polk is awaiting revisions from legal counsel.

Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
6.3. Budget Committee Update
Speaker(s):  Chairman Terry Fusco
Agenda Item Type:  Information Item
Rationale:  Budget committee met to continue discussions regarding budgeting process for 2017-2018 Chairman Fusco will review the summary with the Board.  The committee will meet again August 21st at 4:00pm in the Walnut Room.
Discussion:  Chairman Fusco gave an overview of the Budget Committee discussions to date.  He highlighted changes for the upcoming year.  Chairman Fusco highlighted changes to the current treasurer's report.   The Budget Committee will meet again in early August to discuss EBHP program costs, school district contribution and payback options.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
6.4. Administrator's Report
Speaker(s):  Larianne Polk
Agenda Item Type:  Information Item
Rationale: 

Facilities Update
ESUCC/SIMPL Update
Administrator's Goals - Attached for your Review
Priority School Update - Attached for your Review

Quarterly Report and Scorecard - Attached quarterly for your review
School Law Seminar Information

Upcoming Events:

NASB Orientation - Lincoln - July 19

Labor Relations Conference Lincoln - September 6-7

AESA Conference - November 28-December 1, 2018 - Colorado Springs, CO - Katy will Start Registering in July.
August Board Hot Topics and Reminders Workshop - Perry Law Firm
5pm The week of August 6-10
 

Discussion:  Facilities Update
  • Administrator Polk shared information from Clean Up Day.
  • Repairs will begin in the warehouse to the roof and damaged walls.  This repair work needs to be completed before construction can begin with the EBHP.
SIMPL Update:
  • Administrator Polk highlighted the changes to the SIMPL interface and how it relates to statewide initiatives and needs for data. 
  • She gave a high level overview of the data tracking inside the SIMPL tool.
Quarterly Report/Scorecard:
  • Administrator Polk provided the Board her quarterly report and scorecard.  She solicited feedback on the content.
Upcoming Events:
  • August Board Hot Topics and Reminders Workshop - Perry Law Firm 5-7pm August 9
School Law Update:
  • Administrator Polk discussed the topics covered which included school safety and security, harassment, and Special Education updates.
Priority School Status Update:
  • Administrator Polk updated the Board as to the Schuyler High School Priority Status.
  • She and two professional development staff members have attended planning meetings to this point.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
7. Adjournment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  Meeting adjourned at 6:43pm.
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